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HomeMy WebLinkAboutPLSC 2009-11-12 Minutes.pdf\ ) District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission meeting held on Thursday, November 12, 2009 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don Maclean Commissioner Ernie Daykin Commissioner Craig Speirs Commissioner Kathie Ward Commissioner Dave Rempel Commissioner Geordie Craig Commissioner Angie Rowell Commissioner Mandeep Bhuller STAFF MEMBERS PRESENT Mike Murray David Boag Bruce McLeod Kelly Swift Sue Wheeler City of Pitt Meadows, Mayor District of Maple Ridge, Mayor District of Maple Ridge, Councilor School District No. 42, Trustee School District No. 42, Trustee Member at Large, Maple Ridge Member at large, Maple Ridge Member at Large, Maple Ridge General Manager Director, Parks & Open Spaces Manager, Parks and Open Spaces Director of Recreation Director of Community Services Shelley Jorde Tracy Camire Recreation Manager Community Connections Committee Clerk GUESTS Catherine Berris Bernie Asbell COMMISSIONERS ABSENT Commissioner Christine Smith, Chair Commissioner Ian Brown, Vice-Chair Commissioner Doug Bing Commissioner Mike Huber Commissioner Neil Pukesh Commissioner Judy Dueck Commissioner Gwen O'Connell Catherine Berris Associates Inc. Asbell Management Innovations Member at Large, Pitt Meadows Member at Large, Maple Ridge City of Pitt Meadows, Councilor School District No. 42, Trustee Member at Large, Pitt Me-adows District of Maple Ridge, Councilor City of Pitt Meadows, Councillor Mayor Ernie Daykin chaired the meeting in Christine Smith and Ian Brown's absence. There being a quorum present, the Chair called the meeting to order at 6:08 p.m. 1. Adoption of the Agenda Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 12, 2009 R09-044 It was moved and seconded That the Agenda for November 12, 2009 be adopted as circulated CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R09-045 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of October 08, 2009 be adopted as presented. CARRIED 3. Delegations -none 4. Decision Items 4.1 Pitt Meadows Community Garden Extension Bruce McLeod, Manager, Parks and Open Spaces advised the Commission that the Pitt Meadows Community Garden has requested funding to extend their current plot area to create 20 additional plots. Please note the Commission went on to discuss Item 4.2 prior to voting on this Item ensuring that quorum was met. R09-046 Sue Wheeler, Director of Community Services, advised that Christine DiGiamberardine is working with the Community Network who in turns works with the School District on Elementary School Gardens. Two exist now and two more are being discussed. It was moved and seconded That Parks and Leisure Services Commission recommend to Pitt Meadows Council, that; 1) 2) $15,000.00 be identified in the 2010 Parks Capital Budget for the Community Garden Extension and, Any future plans for parcel designated GreenbelVPark take into consideration the long term needs of the Community Garden. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 12, 2009 4.2 Dog Off Leash Location Recommendations R09-047 David Boag updated the Commission on the progress of the Dog Off Leash park site research. The Commission discussed each site at length and reviewed the site maps for each proposed location. Councilor Speirs would like to see the use of composters for dog waste used at the new locations that are being proposed. David Boag advised that the Dog Off Leash Steering Committee is reviewing the different options for the removal of dog waste. Mayor McLean expressed some concern for the Dog Off Leash site that is being proposed for the Dyke and requested some review of the foreshore environmental implications before the proposal is brought to Pitt Meadows Council. The Commission discussed a "User Pay Service" along with the additional costs for maintenance, bylaw enforcement and creating the facilities. The Commission also discussed closing some of the sites during parts of the year to encourage wildlife to remain on the sites (i.e. nesting season). It was moved and seconded 1. That a recommendation be sent to Maple Ridge and Pitt Meadows Councils that the off leash park locations recommended by the Dogs Off Leash Steering Committee be adopted including the five (5) proposed sites identified in recommendation #1 in the attached Appendix "A", of the October 28, 2009 report on this subject be approved, 2. That recommendations #2, #4 and #5, in the attached appendix "A" of the same report be adopted, 3. That recommendation's #6, # 7 and #8 in the attached appendix "A" of the October 28, 2009 report on this subject, be forwarded to Maple Ridge and Pitt Meadows Councils for consideration as proposed bylaw amendments, 4. That Staff be directed to research alternatives to removing dog waste, and further, 5. That Staff prepare a report after one year of implementation noting the impacts on all sites. CARRIED 5 Discussion Items 5.1 Maple Ridge Historical Society Storage for Maple Ridge Museum Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 12, 2009 R09-048 Mike Murray advised the Commission that we currently have a service agreement with the Maple Ridge Historical Society to operate the museum and receive artifacts with historic significance however; the group has been unable to build a new facility and are in need of a storage facility. Mr. Murray also advised that the group at one time had an agreement with the School District but due to some issues were not able to continue this agreement. He noted the alternative is to rent some space which would allow priority control over its use. This is problematic for the group since commercial storage space costs an additional amount of money and their gaming funds have been cut. Shelley Jorde, Recreation Manager Community Connections, advised the Commission that the Society has asked us for support for either some secured space or some additional funding to pay for storage. Mike Murray asked the School District representatives if they see anything changing in the current arrangement with the School District or do we need to figure out some way to help out with this? Kathie Ward advised the Commission that her understanding when speaking with School District staff was that space would be provided. It was moved and seconded That the Maple Ridge and Pitt Meadows Parks & Leisure Commission refer this letter to School District No. 42 for investigation and come back to the Commission with an update. CARRIED 5.2 Ridge Meadows Seniors Society Correspondence re funding for Executive Director Shelley Jorde introduced Ridge Meadows Seniors Society President, Betty Levens who requested that the Commission provide the funding now for the new seniors centre that will be located in Pitt Meadows (that has been put on hold). The objective would be to advance hiring of an Executive Director for RMSS who would oversee the operation of both the Maple Ridge and Pitt Meadows Seniors Centres. Ms. Levens advised the Commission that the RMSS celebrated their 10th Anniversary recently and noted that the Society is bursting at the seams. She hopes the new location in Pitt Meadows will help out with this issue. Ms. Levens also noted that if the $25,000 was provided now to the society they would be able to hire someone with the qualifications to assist in running both the Maple Ridge and Pitt Meadows locations. Mike Murray reviewed the original contract and operating budget with the Commission and noted that the Society wouldn't be asking for any additional funds once the location in Pitt Meadows is up and running. Shelley Jorde reviewed the staffing and skills that will be needed once the Senior's Centre is open in Pitt Meadows. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 12, 2009 Mike Murray advised that staff can talk about this during Business Planning within the next month. 6 Information Items 6.1 Letter: Mr. R. Ke/tie re Park Maintenance Service Levels 6.2 Ad for Parks Commission Opening Mike Murray advised that Neil Pukesh will not be continuing on the Commission due to his work schedule and, therefore, the Commission is looking for another Pitt Meadows resident. An advertisement has been placed. Candidates will be interviewed by the Pitt Meadows Council members on the Commission. 6.3 Certificate of Appreciation from Maple Ridge-Pitt Meadows Agricultural Association 6.4 Recreation Excellence Newsletter -Fall 2009 6.5 Maple Ridge/Pitt Meadows Arts Council -Annual Report 2008-2009 (separate attachment) R09-049 It was moved and seconded To receive the above information CARRIED 7. Commission Liaison Report Angie Rowell advised the Commission that the General Dellaire event was a sold out house; in which the Youth Centre received approx. $7500 from the profits. Ms. Rowell noted that she was impressed how our communities work together to support youth. The money raised for the General's organization will help build 12 homes 8. Staff Liaison Reports David Boag advised that the Parks Department is currently looking for a Caretaker for Davidson's Pool. Kelly Swift advised the Commission that the Olympic Torch Relay will be passing through Maple Ridge and Pitt Meadows on February 8th and the Committee is working together with the School District on the event. She also mentioned that the Para Olympic Torch relay will stop in Maple Ridge which has been selected as a celebration site on March 12th. Sue Wheeler advised the Commission that Community Services hosted their first Youth Forum in Pitt Meadows with 158 grade 6 and 7 students in attendance to discuss what an ideal city would look like to them and confirmed that the report will be completed in early December. She mentioned another forum will be held with secondary school students shortly. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 12, 2009 9. Question Period 10. Adjourned -7:29 p.m. R09-050 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 10. Motion to move into Closed Meeting R09-051 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(e) the acquisition. disposition or expropriation of land or improvements if the Commission considers that disclosure might reasonable be expected to harm the interests of the municipality. CARRIED The regular meeting adjourned at 7:30 p.m. ~ Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of6