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Home My WebLink AboutPLSC 2010-02-04 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission meeting held on Thursday, February 4, 2010 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Ernie Daykin Commissioner Don Maclean Commissioner Doug Bing Commissioner Gwen O'Connell Commissioner Craig Speirs Commissioner Judy Dueck Commissioner Mandeep Bhuller Commissioner Eleanor Palis Commissioner Mike Huber Commissioner Ken Clarkson STAFF MEMBERS PRESENT Mike Murray David Boag Pauline Vandermoor Kathryn Bai rd Kelly Swift Tracy Camire GUESTS Val Patenaude Janet Amsden Perry Bateson Paul Beckett Farron Fedechko COMMISSIONERS ABSENT Commissioner Christine Smith Commissioner Ian Brown Commissioner Geordie Craig Commissioner Angie Rowell District of Maple Ridge, Mayor City of Pitt Meadows, Mayor City of Pitt Meadows, Councilor City of Pitt Meadows, Councillor District of Maple Ridge, Councilor District of Maple Ridge, Councilor Member at Large, Maple Ridge School District No. 42, Trustee School District No. 42, Trustee School District No. 42, Chair General Manager Director of Parks & Facilities Recreation Coordinator Recreation Coordinator Volunteer/Special Events Committee Clerk Maple Ridge Historical Society Vice-President Maple Ridge Historical Society Yuen's Family Martial Arts Modern Pentathlon Ridge Canoe & Kayak Club Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge Member at large, Maple Ridge Please note that Mayor Don Maclean acted as the Chair for this meeting. There being a quorum present, the Chair called the meeting to order at 7:01 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 4, 2010 1. Adoption of the Agenda R10-009 It was moved and seconded That the Agenda for January 7, 2010 be adopted as circulated CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R10-010 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of January 7, 2010 be adopted with the following amendment; Item 5.1 the recommendation should read "that the Commission then adopt the final draft and incorporate those recommendations" CARRIED 3. Delegations 3.1 Maple Ridge Historical Society Val Patenaude from the Maple Ridge Historical Society provided information on their budget and how the loss of their gaming funding ($30, 000) has affected the Society. Ms. Patenaude also noted that the Maple Ridge Museum is currently being renovated and new displays are making better use of the museum's limited space. She also advised the Commission that they will be renegotiating their Fee for Service agreement again this year. Janet Amsden, Vice-President of the Maple Ridge Historical Society advised the Commission how vital it is to have a new museum included in the 5 year plan however the Society acknowledges th?1t this is not the year to make such a request. Ms. Amsden noted that an agreement has been made with the Maple Ridge Teachers Association to store some of the artifacts and collections but noted that this is not an ideal situation as it makes it difficult accessing items when needed. Councillor Speirs noted that he attended the Community Heritage Commission meeting where it was recognized that there is a need for a museum and archiving the records and they would like to consider the option of storing historical archives online with access to the public. Maple Ridge and Pitt Meadows Parks & Leisure Services Co mmission Regular Minutes Page 2 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 4, 2010 3.2 Sports Council -Update Pauline Vandermoor and Perry Bateson gave a presentation on the newly formed Maple Ridge and Pitt Meadows Sports Council and provided information on the KidSport program to the Commission. The Sports Council will advocate on behalf of community sport groups to provide resources, reduce barriers and assist in achieving positive results in order to benefit the citizens of our communities. 3.3 Ms. Kathryn Baird, Volunteer Software Kathryn Baird gave a presentation on the Volunteer Recognition Program and provided an update on the Volunteer Management Software program. Please note that Kathryn Baird left the meeting at 7:53pm 4. Decision Items 4.1 2010 BC Recreation & Parks Association Symposium Attendance R10-011 4.2 R10-012 Mike Murray advised the Commission that the 2010 BC Recreation & Park Association Symposium will be held between May 12 -13th in Kelowna. Mr. Murray noted that three staff members will be attending and the Commission can also send three members. Mike Murray requested that any Commission members that are interested in attending this symposium are to notify him or Ingrid Kraus. It was moved and seconded Receive the above as information Festival Funding Recommendations -distributed at the meeting It was moved and seconded CARRIED That the festival support allocations for 2010 be approved as noted in the summary developed by the Parks and Leisure Services Commission Festival Support sub- committee, attached to the 2009-02-03 report on this subject. CARRIED Mayor Daykin provided an update on the Festival Funding sub-committee meeting where the committee reviewed $ 52,000 worth of requests. Mayor Daykin reviewed the criteria for allocating the funds with the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Se rvices Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 4, 2010 Mayor Daykin also advised the Commission that there is $1700 left over for new events; and the sub-committee is looking at doing two intakes so that the festivals that occur later in the year have an opportunity to get their requests in. Mayor Maclean introduced Eleanor Palis and Ken Clarkson to the Commission. 5. Discussion Items 5.1 Parks Master Plan Prioritization Criteria -verbal report/brainstorming session Mike Murray provided an update on the public information session for the Parks Master Plan. The Commission came up with the following list as criteria for prioritizing the recommendations in the Parks Master Plan; • More uses (broader spectrum) • Benefits the most people • Accessible (by hours of operation or by way of transportation or by wheelchair) • More accessible then something else • Sustainable or self-sustainable • Distribution of services need to be mutually beneficial • One that costs less than another • Lower subsidizing (low hanging fruit) • Adaptability (as we grow older higher% of 65 is going to be equal to under 16) • Phasability • Population base that supports Mr. Murray advised the Commission that the plan will come back before the Commission at the implementation part of the process. Mike Murray confirmed that both Councils will have to approve the prioritized list after reviewing the recommendations from this Commission. 5.2 Joint Leisure Services Agreement Review -verbal report Mike Murray reviewed the Joint Leisure Services Agreement report outline with the Commission and provided some background information as to why this is being completed; he indicated the agreement is working as a result of review on a fairly regular cycle. Mr. Murray noted that he is hoping to present this report to the Commission in March. (note: it will be April given that the March meeting will be a workshop) Mr. Murray advised the Commission that the analysis will include a review of what the separate costs would be if the two communities provided services separately. 6. Information Items Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 4, 2010 6.1 Parks Commission Meeting Schedule -Revised Mayor McLean advised the Commission that the May 13th meeting is in the middle of the BCRPA and LMLGA and requested that the meeting date be moved to May 6th. It as agreed to do so. Mike Murray noted the business plan identifies Community Development training for the Commission as an objective and suggested that the March 11th meeting be used for that purpose. It was agreed that March 11th would be an appropriate date. It was also noted that March 11th is in the middle of Spring Break. Despite that timing the Commission felt it was still appropriate to proceed with the March 11th meeting time. 6.2 Letter School District No. 42 Appointments to Commission 6.3 Parks Master Plan -Ad Copy R10-013 It was moved and seconded To receive the above information CARRIED 7. Commission Liaison Reports 8. Staff Liaison Reports Mike Murray provided an update on the Pitt Meadows Citizen at Large vacancy and noted that he should have more information next meeting. Kelly Swift advised the Commission that the Ridge Meadows Senior Society has hired a new Manager, Patty Godbehere and provided some background information on Ms. Godbehere. Ms. Swift provided an update on the Olympic Torch Relay event which takes place on Monday morning. Kelly Swift advised the Commission that the Maple Ridge Museum are working with the Maple Ridge Teacher's Association on a solution to their lack of storage space. Ms. Swift also provided an update on the Pitt Meadows Arena; noting that the RFP for an operator has been prepared and will go out to the short listed candidates shortly. Following their submissions they will be evaluated and then a recommendation on the preferred proposal will go before Pitt Meadows Council. 9. Question Period 10. Adjourned -8:34 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 4, 2010 R10-014 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 11. Motion to move into Closed Meeting R10-015 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(e) the acquisition. disposition or expropriation of land or improvements if the Commission considers that disclosure might reasonable be expected to harm the interests of the municipality. CARRIED The regular meeting adjourned at 8:33 p.m. Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of6