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HomeMy WebLinkAboutPLSC 2010-03-11 Minutes.pdf) District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, March 11, 2010 at 6:30 p.m. COMMISSIONERS PRESENT Commissioner Ernie Daykin Commissioner Don Maclean Commissioner Doug Bing Commissioner Gwen O'Connell Commissioner Craig Speirs Commissioner Judy Dueck Commissioner Eleanor Palis Commissioner Ken Clarkson Commissioner Geordie Craig Commissioner Ian Brown Commissioner Terri Smith STAFF MEMBERS PRESENT Mike Murray Kelly Swift Don Cramb Diane Chamberlain GUESTS Councilor Bruce Bell Councilor Cheryl Ashlie Mr. Bernie Asbell COMMISSIONERS ABSENT Commissioner Mike Huber Commissioner Christine Smith Commissioner Angie Rowell Commissioner Mandeep Bhuller District of Maple Ridge, Mayor City of Pitt Meadows, Mayor City of Pitt Meadows, Councilor City of Pitt Meadows, Councillor District of Maple Ridge, Councilor District of Maple Ridge, Councilor School District No. 42, Trustee School District No. 42, Chair Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows General Manager Director of Recreation Recreation Manager, Support Services Administrative Coordinator City of Pitt Meadows District of Maple Ridge Asbell Management Innovations School District No. 42, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge There being a quorum present, the Chair Ian Brown called the meeting to order at 6:30 p.m. 1. Adoption of the Agenda R10-016 It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, March 11, 2010 That the Agenda for March 11, 2010 be adopted as circulated CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R10-017 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of February 4, 2010 be adopted as circulated. CARRIED 3. Delegations 3.1 Community Development Workshop -Mr. Bernie Asbell, Asbell Management Innovations Mr. Bernie Asbell, Asbell Management Innovations will conduct a Community Development Workshop following the business meeting. 4. Decision Items 4.1 Annual Admission and Facility Rental Rate Review Ri0-018 Kelly Swift explained the necessity of an annual fees and charges review and identified the basis of the rate changes. It was moved and seconded That the Fees and Charges Bylaw update be forwarded to both Maple Ridge and Pitt Meadows Councils in accordance with the 2010-02-10 Commission meeting report on this subject noting that the new rates will be implemented effective January 1, 2011. CARRIED Don Cramb and Diane Chamberlain left the meeting at this point. 5. Information Items 5.1 Minutes -Standing Committee, Master Agreement on Cooperation of Joint Use Committee -December 7, 2009 Mike Murray advised that part of the 2010 Business Plan was reconstituting the committee and carrying out a review of the master agreement which is currently in progress. Mr. Murray indicated that these minutes are of the first meeting, a second meeting has been held and a third will be held shortly. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, Marc h 11, 2010 Ri0-019 It was moved and seconded That the information item be received 6. Commission Liaison Reports -None 7. Staff Liaison Reports CARRIED In the Parks & Facilities area Mike Murray reported that a meeting had been held with the Webster's Corner Community Association and Committee working on the Webster's Corner neighborhood park and that a final design will be presented shortly to Maple Ridge Council followed by tendering of the project. Mike Murray also advised he had forwarded the final agreement for the Pitt Meadows Secondary School artificial turf field to the School District and anticipates approval of the agreement shortly. Mr. Murray advised he will be attending Pitt Meadows Council next week to provide Council with some background on the change in the agreement from earlier artificial turf field agreements which had been reached with the School District. Mr. Murray also mentioned a meeting earlier in the week with representatives from Metro- Vancouver Parks to discuss the Experience the Fraser project which has received considerable endorsement by the Province in the form of $2.5M in planning funds. He indicated the meeting focused on a section by section review of the river and the initiatives being undertaken by the Municipalities and Metro along the way as well as some of the opportunities that may be available shortly. With respect to the Master Plan Mike Murray reported that staff have received considerable feedback from people attending public meetings and where staff were invited to present on the plan. He also mentioned the draft Joint Leisure Services Review is just about complete and anticipates presenting that report at the April Commission meeting. 8. Question Period Commissioner O'Connell asked staff to report on any further discussions with the Pitt Meadows Museum. Mike advised that there had been some difficulty arranging a meeting with the group but that a meeting is hoped to be held at their convenience. 9. Adjourned Ri0-020 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of4 Maple Ridge and Pitt Meadows Pa rks & Leisure Services Comm ission Regular Meeting Minutes -Thursday, March 11, 2010 10. Motion to move into Closed Meeting R10-021 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(e) the acquisition. disposition or expropriation of land or improvements if the Commission considers that disclosure might reasonable be expected to harm the interests of the municipality. CARRIED The regular meeting adjourned at 6:50 p.m. Chairperson /mm Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of4