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HomeMy WebLinkAboutPLSC 2010-06-10 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at the Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, June 10, 2010 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ernie Daykin Commissioner Don Maclean Commissioner Ian Brown, Chair Commissioner Terri Smith Commissioner Craig Speirs Commissioner Gwen O'Connell Commissioner Doug Bing Commissioner Judy Dueck Commissioner Christine Smith Commissioner Geordie Craig Commissioner Mandeep Bhuller Commissioner Mike Huber Commissioner Dave Rempel (Alternate) GUESTS Roman Evancic Prudence Davidson STAFF MEMBERS PRESENT Mike Murray David Boag Kelly Swift David Boag Sue Wheeler Shelley Jorde Shayna Funk-Larmor Amelia Bowden Darlene Slevin Tracy Camire COMMISSIONERS ABSENT Commissioner Eleanor Palis Commissioner Ken Clarkson Commissioner Angie Rowell, Chair District of Maple Ridge, Mayor City of Pitt Meadows, Mayor Member at Large, Maple Ridge Member at Large, Pitt Meadows District of Maple Ridge, Councilor City of Pitt Meadows, Councillor City of Pitt Meadows, Councilor District of Maple Ridge, Councilor Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge School District No. 42, Trustee School District No. 42, Trustee President, Seniors Tennis Society of Maple Ridge Resident, Maple Ridge General Manager, Community Development, Parks & Leisure Services Director of Parks & Facilities Director of Recreation Director of Parks and Facilities Director of Community Services Recreation Manager Community Connections Recreation Coordinator Special Services Events Program Assistant Special Events Assistant Committee Clerk School District No. 42, Trustee School District No. 42, Chair Member at Large, Maple Ridge Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes http://owa.mapleridge.ca Page 1 of 4 Maple Ridge and Pitt Meadows Parks & Lei sure Services Commission Regular Meeting Minutes -Thu rsday, June 10, 2010 There being a quorum present, the Chair Ian Brown called the meeting to order at 7:02 p.m. 1. Adoption of the Agenda R10-037 It was moved and seconded That the Agenda for June 10, 2010 be adopted with the following addition; Item 5.1 Complaint of dog feces on school grounds CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R10-038 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of May 6, 2010 be adopted as circulated. CARRIED 3. Delegations 3.1 Maple Ridge Seniors Tennis Club Roman Evancic President, Seniors Tennis Society of Maple Ridge thanked the Commission for having the tennis courts at Thomas Haney refurbished and reviewed the membership numbers with the Commission. Roman Evancic advised the Commission that due to the diversity of this Society it is essential to implement a structured program for this group. Mr. Evancic also noted that this group plays Monday through Friday in the morning while other groups tend to play in the evenings and weekends. Roman Evancic reviewed the current agreement between the Society and Parks and Leisure Services. Please note that Mayor Don Maclean arrived at 7:17p.m. Roman Evancic reviewed the benefits of the allotting four courts to the Seniors Tennis Society and noted that the group is already using four of the five courts by default. Mr. Evancic noted that the group appreciates the need to cooperate with other users of the court and noted that the Senior's Tennis Society has always worked to accommodate other user's needs. Mr. Evancic reviewed the request to have the parking lot paved and advised the Commission that the court is a liability issue for the Municipality as someone is going t o end up hurting themselves on the court in it's current condition. Mr. Evancic also Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, June 10, 2010 noted that when the group plays in Maple Ridge there is no access to washrooms which makes use of this court impossible. David Boag advised the Commission that there is a work order in place to install a screen along the parking lot of the tennis courts to prevent rocks being thrown on to the courts. 3.2 Mr. & Mrs. Davidson -Re Boulevard Trees Prudence Davidson, Maple Ridge resident, introduced herself and advised the Commission that she has been battling with the Ash trees that are located on the boulevard outside her home in Maple Ridge. Mrs. Davidson advised the Commission that she applied for a permit to have the tree removed and Jane Baile came out and looked at the tree and advised that the tree is in a healthy state and should not be removed. Mrs. Davidson circulated photos of the Ash trees to the Commission members. Prudence Davidson explained the damage that the Ash trees cause to her property and surrounding area and advised the Commission that she is asking permission to remove the Ash trees that are located on the Boulevards on 228th street and replace them with a tree of their choice (and approved by the District of Maple Ridge). David Boag advised the Commission that the builder is required to maintain the trees for a year after they are planted and then District staff prune the trees every three years to ensure that pedestrians can walk under them. Mike Murray advised the Commission that these trees are on Municipal property and no planting or removal of trees can occur without approval from the District of Maple Ridge. 3.2 Recreation Access -Shayna Funk-Larmor Amelia Bowden and Shayna Funk-Larmor provided an overview of Recreation Access and reviewed the highlights from 2009, how to remove barriers to ensure that we can support as many people as possible and improve programs and services. Shayna Funk-Larmor reviewed some of the current services that are provided to our citizens along with the groups that assist with fund raising. Amelia Bowden reviewed the accessible equipment and spaces that are available to assist those with barriers and advised the Commission that staff works towards removing these barriers by liaising with the Maple Ridge/Pitt Meadows Municipal Advisory Committee on Accessibility Issues guidelines book; and reviewed some of the initiatives that have been implemented from the Universal Design Guidelines for Outdoor Spaces. Shayna Funk-Larmor reviewed the Emotional Wellness and the Leisure Wellness Programs with the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Se rvices Commission Regular Minutes Page 3 of 7 ,........___ \ Maple Ridge and Pitt Meadows Parks & Leisure Services Com mission Regular Meeting Minutes -Thursday, June 10, 2010 Amelia Bowden reviewed the Age Friendly Forum and Seniors Forums that measured the level of age friendliness our community. Councillor Speirs advised the Commission that this Sunday, June 13th is the Rick Hansen Wheels in Motion event at the Pitt Meadows Recreation Centre. Mandeep Bhuller noted that last year he spent a couple of months at the GF Strong Centre which provided him with the opportunity to use a wide range of equipment. Mr. Bhuller also noted that when he went to the Maple Ridge Leisure Centre for the first time he had the opportunity to use the SciFit (Spinal Cord Injury) unit for the massage chair and get a lot of gains that would not have been started without that machine. Mandeep then thanked Shayna Funk-Larmor for the opportunity to use this machine. 4. Decision Items 4.1 Maple Ridge Seniors Tennis Club R10-039 Shelley Jorde, Recreation Manager Community Connections, applauded the Senior's Tennis Society for their efforts and increasing the aging opportunities for our community. Ms. Jorde then reviewed the wish list that was received from the Senior's Tennis Society with the Commission. The Commission then reviewed the recommendation from staff. David Boag advised the Commission that Parks Staff would be happy to provide keys to the tennis club on the understanding that they ensure that the washrooms are locked at the end of their games. It was moved and seconded That staff be directed to enter into an agreement with the Maple Ridge Seniors Tennis Club for exclusive use of four of the Thomas Haney tennis courts for the months of September through June and further that this agreement be reviewed at a later date if membership numbers and/or circumstances warrant revisiting the agreement. CARRIED 4.2 Request to Remove and Replace Boulevard Trees R10-040 David Boag reviewed the staff recommendation with the Commission and noted that removing these trees would be a significant loss to wildlife. It was moved and seconded That the request of Mrs. Davidson to have the existing Mountain Ash trees that are located on the boulevards on 228th Street, removed and substituted with trees that are chosen by the residents of the street be respectfully declined. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, June 10, 2010 4.3 2010 Parks, Recreation & Cultural Plan Adoption R10-041 Mike Murray reviewed the recommendation to adopt the 2010 Parks, Recreation and Cultural Plan and consider adopting an implementation schedule that makes sense at the time of the business planning process. Mr. Murray noted that the budget for the plan gets completed at Council level. Mike Murray confirmed that Council will review the full 2010 Parks, Recreation and Cultural Plan along with a proposed implementation schedule. It was moved and seconded That a recommendation be forwarded to both the Maple Ridge and Pitt Meadows Councils that the 2010 Parks, Recreation and Cultural Plan be adopted; and further, that the Councils consider the development and adoption of an implementation schedule for the initiatives identified in the plan with appropriate phasing and financing during the 2011 business planning cycle. CARRIED 5. Discussion Item 5.1 Complaint of dog feces on school grounds R10-042 Councillor O'Connell advised the Commission that she has received a complaint with regards to dog feces being found on Edith McDermott Elementary School property grounds. Councillor O'Connell asked why there is no signage at this location and if it's possible to fine dog owners who don't pick up after their dogs. David Boag advised the Commission that an amendment needs to be done with regards to the dog bylaw that will ban dogs from all athletic parks (including kids playgrounds and soccer fields). Mr. Boag also confirmed that staff has started patrolling the dykes for dogs off leash. David Boag advised the Commission that staff will need to contact the School Board to find out if our bylaw officers are authorized to ticket owners on their property. It was moved and seconded That staff be directed to pursue the legal means by which we could enforce a no dog rule on sports fields (kids playing fields and athletic parks). CARRIED 5.2 Arena Update -Kelly Swift Kelly Swift provided an update on the arena and as staff become more familiarized with the building some of the priorities are being moved around and also noted that operation of the services at the building will continue during construction to the best of staff's ability. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 7 Maple Rid ge an d Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, Jun e 10, 2010 Kelly Swift advised the Commission that repairing the roof is the top priority with a proposed completion date of March 2011 and noted that a building permit went in to City of Pitt Meadows this week. Ms. Swift noted that the people who provided the grant came for a site tour last Friday and were pleased with how upgrades to the building were progressing. 5.3 July meeting -Parks Tour Mike Murray advised the Commission that at the July 8, 2010 meeting there will be a couple of decision items and then a Parks Tour. 6. Information Items 6.1 Parks & Recreation Services 2009 Annual Report Mike Murray advised the Commission that Ingrid Kraus produced the Parks & Recreation Services 2009 Annual Report with input from staff in all departments, and noted that it is a wonderful orientation tool for new staff. R10-043 It was moved and seconded That the above information items be received CARRIED 7. Commission Liaison Reports Councillor O'Connell noted that she attended the museum meeting last night in Pitt Meadows and it was brought to her attention that the HRBC grant application process has had quite a few changes to it; people in Calgary are reviewing the applications and making decisions on who will receive funding. Councillor O'Connell passed on the information for staff to review. R10-044 It was moved and seconded That staff review the current requirements of the HRBC grants and report back to the Commission with their findings. CARRIED 8. Staff Liaison Reports Kelly Swift advised the Commission that the Pitt Meadows Day event was a success; the number of active things for young kids to do and the new businesses that participated made for a successful event. Ms. Swift noted that the Seniors Tea is being held on Friday, June 11th. David Boag advised the Commission that the Wild Play Adventure Park will be holding an opening on July 12th with the official opening on July 15th. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 7 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, June 10, 2010 Sue Wheeler advised the Commission that staff are gearing up for summer and youth services and noted that funding was received through Service Canada. Terri Smith noted that the racquetball courts were closed on the May long weekend. Kelly Swift advised that a decision was made about 8 years ago to close the courts on dates that had reduced attendance. 9. Question Period 10. Adjourned R10-045 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 9:06 p.m. /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 7 of 7