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Home My WebLink AboutPLSC 2011-03-10 Minutes.pdf Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at the Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, March 10, 2011 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ian Brown, Chair Member at Large, Maple Ridge Commissioner Gwen O’Connell City of Pitt Meadows, Councilor Commissioner Craig Speirs District of Maple Ridge, Councilor Commissioner Mandeep Bhuller Member at Large, Maple Ridge Commissioner Terri Smith Member at Large, Pitt Meadows Commissioner Commissioner Michael Morden District of Maple Ridge, Councillor Commissioner Tyler Shymkiw Member at large, Maple Ridge Commissioner Judy Dueck District of Maple Ridge, Mayor (alternate) Commissioner Eleanor Palis School District No. 42, Trustee Commissioner Stepan Vdovine School District No. 42, Trustee (alternate) Commissioner Bonny Klovance Member at Large, Pitt Meadows Commissioner Don MacLean City of Pitt Meadows, Mayor GUESTS Val Patenaude Maple Ridge Historical Society Faye Isaac Maple Ridge Historical Society Allison White Maple Ridge Historical Society Lindy Sisson Executive Director, Arts Council Fred Armstrong President, Arts Council STAFF MEMBERS PRESENT Kelly Swift General Manager, Community Development, Parks & Recreation David Boag Director of Parks & Facilities Bruce McLeod Manager of Parks & Open Space Michael Millward Facilities Operations Manager Shelley Jorde Recreation Manager, Community Connections Kathryn Baird Recreation Coordinator Volunteers/Special Events Tracy Camire Committee Clerk COMMISSIONERS ABSENT Commissioner Ken Clarkson School District No. 42, Chair Commissioner Ernie Daykin District of Maple Ridge, Mayor Commissioner Mike Huber School District No. 42, Trustee Commissioner Christine Smith Member at Large, Pitt Meadows Commissioner Doug Bing City of Pitt Meadows, Councilor There being a quorum present, the Chair called the meeting to order at 7:06 p.m. 1. Adoption of the Agenda R11-019 It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, March 10, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6 That the Agenda for March 10, 2011 be adopted. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R11-0120 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of February 10, 2011 be adopted as circulated. CARRIED 3. Delegations 3.1 Ms. Val Patenaude, Maple Ridge Historical Society Presentation Ms. Faye Isaac, Society Member, gave a presentation on the Maple Ridge Historical Society which provided a review of the 2010 year at the Maple Ridge Museum. Please note that Eleanor Palis joined the meeting at 7:04 p.m. and Mayor Don MacLean joined the meeting at 7:05 p.m. Ms. Allison White, Curator, reviewed how the museum has changed in the past year. Ms. Val Patenaude, Director of the Museum, reviewed some of the archives that are located at the museum along with the 2011 Plans for the Historical Society. Please note that Faye Isaac, Allison White and Val Patenaude left the meeting at 7:18p.m. Please note that Stepan Vdovine joined the meeting at 7:20 p.m. 3.2 Ms. Lindy Sisson, Executive Director, Arts Council and Arts Council Centre Theatre Presentation Lindy Sisson, Executive Director, Arts Council, advised the Commission that Fred Armstrong, President of the Arts Council, will be presenting the Strategic Plan for the Arts Council which was created this past year. Fred Armstrong presented The Arts Council’s Strategic Plan to the Commission. Strategic Business Plan Highlights: • Further diversification of Arts programming • Increase the profile of the Maple Ridge Art Gallery • Build Public Awareness & participation • Provide excellence in customer service, community engagement, and artistic integrity. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, March 10, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 Please note that Bonny Klovance joined the meeting at 7:28 p.m. Lindy Sisson handed out the Arts Council’s Strategic Plan to the commission members. 3.3 Ms. Kathryn Baird, Community Group Survey Presentation Kelly Swift advised the Commission that the Community Group Survey is part of a 3 year research cycle that P&LS follows. This includes the Citizen Satisfaction Survey (2008), Service Quality Research (2009), and Community Group Research (2010). This research cycle is repeated every 3 years. Kathryn Baird reviewed the Community Group Satisfaction Survey 2010, which measures community groups satisfaction with current levels of support and allows P&LS to identify the current services that are most effective as well as areas where groups would benefit from additional services or support. Kelly Swift advised the Commission that survey findings will be used in developing 2012 Business Plan actions. Please note that Kathryn Baird left the meeting at 7:47 p.m. 4. Decision Items 4.1 Artist in Residence Fee for Service Shelley Jorde, Recreation Manager, reviewed the staff report dated March 10, 2011 titled “Artist in Residence Renewal 2011” with the Commission. R11-021 It was moved and seconded That the MR/PM Parks and Leisure Services Commission approve the proposed arts program, and extend the contract for the Artist in Residence (Ms. Kjaer Pedersen) to June 30, 2012 CARRIED 4.2 YAP (Youth Action Park) Concept Plan Bruce McLeod, Manager of Parks & Open Spaces, reviewed the staff report dated March 10, 2011 titled “Concept Plan for the Pitt Meadows Youth Action Park” with the Commission. Bruce McLeod reviewed the design concept plans for the Pitt Meadows Youth Action Park with the Commission. R11-022 It was moved and seconded That the concept plan presented at the March 10, 2011 Parks and Leisure Services Commission as prepared by Van der Zalm and Associates for the Pitt Meadows Youth Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, March 10, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6 Action Park at Harris Road Park, be endorsed and forwarded to Pitt Meadows Council for final approval. CARRIED 4.3 Endorsement of an Equestrian Trail on an Open Road Allowance Bruce McLeod, Manager of Parks & Open Spaced, reviewed the staff report dated March 10, 2011 titled “Equestrian Trail 11700 Block of 260 Street” with the Commission. R11-023 It was moved and seconded That a request to add the trail in the 260 Street right of way from 116 Avenue north for a distance of 400 metres to the equestrian trail network be endorsed and forwarded to Maple Ridge Council for approval. CARRIED 4.4 BC Seniors Games Bid - 2014 Shelley Jorde, Recreation Manager, reviewed the staff report dated March 10, 2011 titled “BC Seniors Games Bid with the Commission. R11-024 It was moved and seconded That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Councils that Maple Ridge and Pitt Meadows Parks and Leisure Services respectfully decline the opportunity to bid to host either the 2013 or 2014 BC Seniors Games. CARRIED 5. Information Items 5.1 Community Group Survey Please note that this Item was dealt with under Item 3.3 5.2 PM Senior’s Centre – verbal update Shelley Jorde provided a verbal update on the Pitt Meadows Senior’s Centre and reviewed the plans and the next steps for the new centre. 5.3 Harris Road Pool Update – verbal update Michael Millward provided a verbal update on the Harris Road Pool repairs. Mr. Millward also advised that the project is still on track for the allotted funds and the repairs should be finished in the next three weeks. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, March 10, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 Please note that Michael Millward left the meeting at 8:43 p.m. 5.4 BCRPA Conference Information Kelly Swift advised the Commission that the BCRPA 2011 Symposium will be held on May 11-13 in Richmond and noted that the Commission has budgeted to send three Commission members and three staff to this conference. Please note that Bruce McLeod left the meeting at 8:45 p.m. 5.5 Rick Hansen “Many in Motion” Event – verbal update Shelley Jorde advised the Commission that the Rick Hansen Many in Motion Tour will take place on May 16, 2012 with a relay starting in St. Johns and making its way across Canada. Ms. Jorde noted that the tour will include Pitt Meadows and will stop in Maple Ridge for an end of journey party. 5.6 Cultural Mapping Update – verbal update Shelley Jorde provided an update on the Cultural Mapping project which will establish an inventory in Arts and Culture programs in both communities. Ms. Jorde also invited Commission to add a representative to the Steering Committee for this project. No member was confirmed. 5.7 Christine Smith, resignation Kelly Swift reviewed an email that was received from Christine Smith, Citizen at Large Commission Member for the City of Pitt Meadows notifying the Commission of her move to Maple Ridge which in effect means that she can no longer represent Pitt Meadows on the Commission. R11-025 It was moved and seconded That the above items be received. CARRIED 6. Commission Liaison Reports Terri Smith Terri thanked Kelly Swift for organizing a team for the Spin-a-thon and also thanked Darlene Slevin, along with all of Parks and Leisure Service for their support and efforts to make the event a success. Eleanor Palis Eleanor noted that Pitt Meadows Secondary School will be having its 50th Anniversary on September 30, 2011. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, March 10, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6 7. Staff Liaison Reports Shelley Jorde noted that the Maple Ridge Heritage Tea will take place on April 2nd and the Pitt Meadow’s Heritage Tea will take place on April 16th. Kelly Swift distributed the Maple Ridge and Pitt Meadows Parks and Leisure Services 2010 Annual Report to all Commission Members. Ms. Swift also noted that Westminster Savings Credit Union is having their grand opening on Saturday, March 12th at 11:30 am and will be announcing their sponsorship of free family swims at the Leisure Centre. 8. Question Period - Nil 9. Adjourned R11-026 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:57 p.m. _________________________________ Chairperson /tc