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Home My WebLink AboutPLSC 2011-06-09 Minutes.pdf Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, June 9, 2011 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ian Brown, Chair Member at Large, Maple Ridge Commissioner Terri Smith, Vice-Chair Member at Large, Pitt Meadows Commissioner Eleanor Palis School District No. 42, Trustee Commissioner Ernie Daykin District of Maple Ridge, Mayor Commissioner Doug Bing City of Pitt Meadows, Councillor Commissioner Gwen O’Connell City of Pitt Meadows, Councillor Commissioner Stepan Vdovine School District No. 42, Trustee (Alternate) Commissioner Dave Rempel School District No. 42, Trustee (Alternate) Commissioner Christine Smith Member at Large, Pitt Meadows Commissioner Tyler Shymkiw Member at Large, Maple Ridge STAFF MEMBERS PRESENT Kelly Swift General Manager, Community Development, Parks & Leisure Services Wendy McCormick Director of Recreation Bruce McLeod Manager of Parks and Open Space Glen Minaker Parks Superintendant Michael Millward Facilities Operations Manager COMMISSIONERS ABSENT Commissioner Don MacLean City of Pitt Meadows, Mayor Commissioner Craig Speirs District of Maple Ridge, Councillor Commissioner Ken Clarkson School District No. 42, Chair Commissioner Mike Huber School District No. 42, Trustee Commissioner Michael Morden District of Maple Ridge, Councillor Commissioner Bonny Klovance Member at Large, Maple Ridge Commissioner Mandeep Bhuller Member at Large, Maple Ridge There being a quorum present, the Chair called the meeting to order at 7:01 p.m. 1. Adoption of the Agenda R11-041 It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, June 9, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6 That the Agenda for June 9, 2011 be adopted with the following amendments; • Delete Item 5.3 Personal Emergency Preparedness Workshop Invitation CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R11-042 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of May 12, 2011 be adopted as circulated. CARRIED 3. Delegations 3.1 Ms. Sandra Caddo, Pitt Meadows Seniors Advisory Committee – Senior’s Centre Planning Sub-Committee Shelley Jorde gave a presentation on the Pitt Meadows Seniors Advisory Committee and advised that the Committee was nominated for an Accessibility Award last week. Ms. Sandra Caddo, Pitt Meadows Seniors Advisory Committee reviewed the plans for the Senior’s Centre which included; the facility, the partnership which includes (City of Pitt Meadows, Parks & Leisure Services, Pitt Meadows Seniors Society, Ridge Meadows Seniors Society, Allegro Properties Inc. & League Assets Corp.), next steps (negotiate an agreement for the operation of the Centre, determine equipment, operation guidelines and programming schedules, recruit more volunteers and opening the doors to the new facility summer 2012). Ms. Caddo advised the Commission that they are looking for volunteers who are over 55 years of age to help out with the RMSS. Please note that Shelley Jorde and Sandra Caddo left the meeting at 7:21 p.m. 4. Decision Items 4.1 Commercial Dog Waste Bag Proposal Mr. Glen Minaker, Parks Superintendent, reviewed the staff report dated June 9, 2011 titled “Commercial Dog Waste Bag Proposal” with the Commission. R11-043 It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, June 9, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 That staff be authorized to enter into an agreement with a vendor to supply sponsored dog waste bags with printed advertisements at five (5) dog off leash park locations on a one year trial basis. CARRIED 4.2 Pitt Meadows Athletic Park Caretaker Residence Mr. Michael Millward, Facilities Manager reviewed the staff report dated June 9, 2011 titled “Pitt Meadows Athletic Park Caretaker Residence” with the Commission. ACTION ITEM: Staff to explore the idea of PLS Staff working with the Soccer Association on alternative locations. R11-044 It was moved and seconded That staff be directed to respectfully decline the Soccer Club’s offer to partner with the City of Pitt Meadows to construct a training/caretaker building, and that staff proceed with the planning of a standalone caretaker residence. CARRIED 4.3 Washroom Construction at Pitt Meadows Community Sport Field Mr. Bruce McLeod, Manager Parks and Open Space reviewed the staff report dated June 9, 2011 titled “Washroom Construction at Pitt Meadows Community Sport Field” with the Commission. ACTION ITEM: Staff to investigate whether the School District would partner on a student labour project to reduce the construction costs of this project. R11-045 It was moved and seconded That the balance of funds identified for this project estimated as $150,000 be retained for a maximum of two years to allow for the investigation of matching grant opportunities to fund the construction of change rooms for community sport use at the Pitt Meadows Artificial Turf Field. CARRIED 5. Discussion Items 5.1 Parks & Leisure Services Staff Satisfaction Survey – Justason Market Intelligence Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, June 9, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6 Ms. Wendy McCormick, Director of Recreation introduced Jeff Bird from Justason Market Intelligence. Jeff Bird, Justason Market Intelligence reviewed the Parks and Leisure Services Staff Satisfaction Survey results with the Commission. ACTION ITEM: Kelly Swift advised that the Commission members will receive a full report once it’s available and that this data will be used to input to the 2012-2016 business planning process. R11-046 It was moved and seconded That the report titled “Parks and Leisure Services Staff Satisfaction Survey” be received as information. CARRIED Please note that Glen Minaker left the meeting at 8:04 p.m. 5.2 Land Adjacent to Spirit Square – verbal report Ms. Kelly Swift, General Manager, Community Development, Parks and Leisure Services provided a verbal update on the land adjacent to Spirit Square open house that took place on Monday, May 16th. 5.3 Personal Emergency Preparedness Workshop Invitation – verbal report 6. Information Items 6.1 Pitt Meadows Arena Update & presentation Michael Millward, Facilities Manager provided an update on the Pitt Meadows Arena improvements. Please note that Eleanor Palis joined the meeting at 8:11 p.m. Michael Millward reviewed the next steps of the arena upgrade with the Commission noting that the estimated completion should be in December 2012. ACTION ITEM: Staff to investigate whether railings are required for the front steps. R11-047 It was moved and seconded That the Parks and Leisure Services Commission accepts the staff report on the Pitt Meadows Arena Update as information. CARRIED 6.2 Core Area Park – verbal report Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, June 9, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 Mr. Bruce McLeod, Manager Parks and Open Space provided an update on the Core Area Park and reviewed the results from the open house that took place on May 18th. Please note that Michael Millward left the meeting at 8:22 p.m. 6.3 McMyn Park – verbal report Mr. Bruce McLeod provided a verbal update on the McMyn Neighbourhood Park development plans. Mr. McLeod advised that the concept plan would be completed by the end of June with the hopes of bringing it before Pitt Meadows Council in July. R11-048 It was moved and seconded That the above items be received. CARRIED Please note that Dave Rempel left the meeting at 8:30 p.m. 7. Commission Liaison Reports Commissioner Gwen O’Connell noted that Goodlife Fitness has a subsidy program for children to participate in sporting events. Commissioner Gwen O’Connell noted that the Pitt Meadows Museum offers amazing programs during the summer months on Thursdays between 1-3 p.m. 8. Staff Liaison Reports Ms. Kelly Swift noted that BC Recreation and Parks Conference (BCPRA) was attended by one member of the Commission and provided a review of the conference. This conference inspired staff. Ms. Kelly Swift also noted that the GM Youth Centre received a Facility Excellence Award at the conference. Ms. Wendy McCormick noted that the Sun Mural will be unveiled at the Leisure Centre on June 15. This clay public art work was completed by students and led by Kjaer Pedersen, Artist in Residence, in partnership with the Arts Council, School District No. 42 and the Public Art Steering Committee. Mr. Bruce McLeod noted that staff broke ground for the youth action park on Monday, June 6th in Pitt Meadows. Mr. McLeod also provided an update on the Webster’s Corner Neighbourhood Development Park. Commissioner Doug Bing mentioned that Maple Ridge was identified as a leader in tree planting at the Federation of Canadian Municipalities (FCM) conference he attended in Halifax with the 224th Street project cited as an example. 9. Question Period Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes - Thursday, June 9, 2011 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6 10. Adjourned R11-049 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:39 pm _________________________________ Chairperson /tc