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HomeMy WebLinkAboutPLSC 2011-09-08 Minutes.pdf District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, September 8, 2011 at 6:00 p.m. COMMISSIONERS PRESENT Commissioner Don MacLean City of Pitt Meadows, Mayor Commissioner Ian Brown, Chair Member at Large, Maple Ridge Commissioner Terri Smith, Vice-Chair Member at Large, Pitt Meadows Commissioner Cheryl Ashlie District of Maple Ridge, Acting Mayor Commissioner Eleanor Palis School District No. 42, Trustee Commissioner Judy Dueck District of Maple Ridge, Councillor (Alternate) Commissioner Doug Bing City of Pitt Meadows, Councillor Commissioner Tyler Shymkiw Member at Large, Maple Ridge Commissioner Gwen O’Connell City of Pitt Meadows, Councillor Mr. Greg Clark Silver Ridge Resident STAFF MEMBERS PRESENT Kelly Swift General Manager, Community Development, Parks & Leisure Services Don Cramb Senior Recreation Manager Pitt Meadows Area David Boag Director of Parks & Facilities Wendy McCormick Director of Recreation Shelley Jorde Recreation Manager Community Connections Tony Cotroneo Recreation Manager Youth & Neighbourhood Services Tracy Camire Committee Clerk COMMISSIONERS ABSENTCommissioner Ken Clarkson School District No. 42, Chair Commissioner Mike Huber School District No. 42, Trustee Commissioner Mandeep Bhuller Member at Large, Maple Ridge Commissioner Stepan Vdovine School District No. 42, Trustee Commissioner Dave Rempel School District No. 42, Trustee (Alternate) Commissioner Ernie Daykin District of Maple Ridge, Mayor Commissioner Michael Morden District of Maple Ridge, Councillor Commissioner Christine Smith Member at Large, Pitt Meadows Commissioner Craig Speirs District of Maple Ridge, Councillor There being a quorum present, the Chair called the meeting to order at 7:08 p.m. 1. Adoption of the Agenda R11-054 It was moved and seconded That the Agenda for September 8, 2011 be adopted. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R11-055 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of July 14, 2011 be adopted as circulated. CARRIED 3. Delegations 3.1 Mr. Greg Clark re Trees in Silver Valley Sub-Division Kelly Swift Introduced Mr. Greg Clark regarding boulevard trees in Silver Valley sub- division and reviewed the Commission’s policy and practices with healthy trees. Mr. Greg Clark made a presentation to the Commission reviewing the oak trees that have been planted on 137th Avenue in the Silver Ridge subdivision by the developer. Mr. Clark showed a presentation with super-imposed pictures of what he believed the trees would look like in 15 years and contended that the trees were too large and not appropriate for the site. Please note that Bonny Klovance joined the meeting at 7:17 p.m. Staff advised the Commission that they had previously advised Mr. Clark that they were not opposed to Mr. Clark working with developers on an alternate selection, noting that it would still have to meet the District’s requirements and that once the trees come into the care of the Parks Department, Commission’s policy and practice has been to preserve healthy trees. R11-056 It was moved and seconded That this item be referred to Maple Ridge Council to discuss the tree selection criteria. CARRIED David Boag, Director of Parks and Facilities advised the Commission that after staff have had the opportunity to complete their research a report will be forwarded to Maple Ridge Council for review. Please note that Greg Clark left the meeting at 7:34p.m. 3.2 Community Services Highlights – Presented by Tony Cotroneo Tony Cotroneo gave a presentation on the Community Services Highlights for the 2011 year. 4. Decision Items 4.1 Ridge Meadows Senior Society Fee for Service Agreement Ms. Wendy McCormick, Director of Recreation, reviewed the staff report titled “Ridge Meadows Senior Society Fee for Service Agreement” dated September 8, 2011 with the Commission. R11-057 It was moved and seconded That staff prepare a renewal of the Fee for Service Agreement and Lease of the Ridge Meadows Seniors Activity Centre with the Ridge Meadows Seniors Society that reflects the funding allotment in the proposed 2012-2016 budget. CARRIED 4.2 Arts Centre & Cultural Services Operating Agreement Renewal Ms. Kelly Swift, General Manager Community Development, Parks & Recreation, reviewed the staff report titled “Arts Centre and Cultural Services Operating Agreement Renewal” dated September 8, 2011 with the Commission. R11-058 It was moved and seconded That staff prepare a renewal agreement for the Arts Centre and Cultural Services Operating Agreement that reflects the proposed 2012-2016 budget allocation. CARRIED 4.3 Maple Ridge Equestrian Sports Centre License to Occupy Agreement Mr. David Boag, Director of Parks and Facilities, reviewed the staff report titled “Maple Ridge Equestrian Sports Centre License to Occupy Agreement” dated September 8, 2011 with the Commission. R11-059 It was moved and seconded That the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission endorse the License to Occupy and forward to Maple Ridge Council for consideration. CARRIED 5. Discussion Items - Nil 6. Information Items 6.1 Letter to Ms. Yukiko Tanaka re: Blue Mountain Kelly Swift, General Manager, Community Development, Parks & Leisure Services reviewed a letter to Ms. Yukiko Tanaka regarding Blue Mountain and her request for an environmental assessment, noting that Commission may have an interest in updates related to this area as the Ministry of Natural Resources is overseeing the implementation of a Recreation Strategy. 7. Commission Liaison Reports 8. Staff Liaison Reports David Boag advised Commission that staff drilled a new well at Thornhill Hall as the previous well had dried up. Mr. Boag noted that the Thornhill Community Group has done a good job of renting out the hall to various neighbourhood and community functions, and that it is a well used facility. Mr. Boag also advised the Commission that the Haney Horsemen have declined the opportunity to participate in a renewal of their Fee for Service Agreement to maintain the equestrian trail system. However, they will continue to input to equestrian trail development plans and volunteer work parties. A Trail Association will be established to facilitate this involvement and staff will work to update the trail management strategy to accommodate this change. Kelly Swift advised the Commission that there are three terms ending at on December 31, 2011 including Christine Smith, Bonnie Klovance and Mandeep Bhuller. All three members are eligible for reappointment. Ms. Swift advised that she will be in touch with these three members following this meeting to discuss their continued interest and the reapplication process. 9. Question Period 10. Adjourned R11-060 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:21 pm _________________________________ Chairperson /tc