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HomeMy WebLinkAboutPLSC 2012-02-09 minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at the Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, February 9, 2012 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ernie Daykin Commissioner Carisa Bell Commissioner Al Hogarth Commissioner Don Mitchell Commissioner Alanna Carmichael Commissioner Tyler Shymkiw Commissioner Deb Walters Commissioner Doug Bing Commissioner Gwen O'Connell Commissioner Terri Smith, Vice-Chair Commissioner Garett MacDonald Commissioner Dave Rempel GUESTS Tom Littlewood Jennifer Wilson STAFF MEMBERS PRESENT Kelly Swift David Boag Sue Wheeler Shelley Jorde Wendy McCormick Danielle Pope Tony Cotroneo Don Cramb COMMISSIONERS ABSENT Commissioner Ian Brown, Chair Commissioner Eleanor Palis Commissioner Mike Murray District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor City of Pitt Meadows, Councillor Member at Large, Pitt Meadows Member at Large, Pitt Meadows School District No. 42, Board of Education, Trustee Pitt Meadows Resident Jennifer Wilson Consultants Ltd General Manager, Community Development, Parks and Recreation Services Director Parks and Facilities Director of Community Services Recreation Manager, Community Connections Director of Recreation Manager of Business Operations Recreation Manager, Child Youth and Neighbourhood Services Senior Recreation Manager Member at Large, Maple Ridge School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee Chair There being a quorum present, the Vice-Chair called the meeting to order at 7:00 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 9, 2012 1. Welcome and Introductions 2. Adoption of the Agenda R12-010 It was moved and seconded That the Agenda for February 9, 2012 be adopted with the following amendments; • Item 6.1 was changed to Item 4.2 • Add Item 5.6 Municipal Alcohol Policy (MAP) CARRIED 3. Minutes of the Commission Regular Meeting -January 19, 2012 R12-011 It was noted that the January 19, 2012 meeting started at 7:09 p.m. and not 10:02 a.m. It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of January 19, 2012 be adopted as amended. CARRIED 4. Delegations R12-012 4.1 Mr. Tom Littlewood -Bike Rentals at Waterfront Park, Pitt Meadows Mr. Tom Littlewood reviewed the proposal for bike rental pod for Osprey Village in Pitt Meadows. Mr. Littlewood is the owner of Fraser River Bike Tou rs and Rentals. It was moved and seconded That staff pursue the possibilities of bike rentals in Osprey Village. CARRIED 4.2 Cultural Mapping Results -Presentation by Jennifer Wilson Shelley Jorde, Recreation Manager -Community Connections reviewed the Cultural Mapping report dated February 9, 2012 with the Commission. Jennifer Wilson reviewed the cultural mapping results with the Commission. Please note that Commissioner Dave Rempel joined the meeting at 7:29 p.m. Kelly Swift thanked Ms. Wilson for her presentation and noted that the next step is for Parks and Leisure Staff to review this information and then forward to the steering committee to start forming strategies. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 9, 2012 Please note that Ms. Wilson left the meeting at 7:4 7 p.m. 5. Decision Items R12-013 R12-014 R12-015 Amendment 5.1 Artist in Residence Program Structure Shelley Jorde, Recreation Manager, Community Connections, reviewed the Artist in Residence Contract Renewal 2012 report dated February 9, 2012 with the Commission. It was moved and seconded That the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission extend the contract for the Artist in Residence (Ms. Kjaer Pedersen) to June 30, 2013. CARRIED 5.2 Arena User Fee Levy Don Cramb, Senior Recreation Manager, reviewed the Arena User Fee Levy report dated February 9, 2012 with the Commission. It was moved and seconded That a recommendation be forwarded to Pitt Meadows City Council that the addition of an Arena Amenity Fee is not recommended at this time. It was moved and seconded That the resolution be amended to include the following text "consider revisiting an arena amenity fee in 2014 once the full incremental funding increase for subsidized hours is complete, depending on the levy of subsidized support achieved through that process". CARRIED MOTION AS AMENDED CARRIED Please note that Shelley Jorde left the meeting at 8:03 p.m. 5.3 Golden Ea rs Physio Lease R12-016 _J Danielle Pope, Manager Business Operations, reviewed the Golden Ears Physiotherapy Lease Agreement Renewal report dated February 9, 2012 with the Commission. It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 9, 2012 R12-017 R12-018 That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to sign and seal the Golden Ears Physiotherapy Lease Agreement 2012-2014. CARRIED 5.4 P&LS Commission Meeting Guidelines Policy 106 Kelly Swift, General Manager, Community Development, Parks and Recreation, reviewed the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission - Meeting Guidelines Policy (P106) dated February 9, 2012 with the Commission. It was moved and seconded That the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission - Meeting Guidelines Policy P106 be adopted. CARRIED 5.5 BCRPA -2012 Symposium Attendance (Verbal Report) Kelly Swift, General Manager, Community Development, Parks and Recreation, advised the Commission that the 2012 BC Recreation and Parks Association Symposium is being held May 9 -11, 2012 in Victoria. Ms. Swift also advised that the Commission can send three members to attend this symposium. Commissioners Deb Walters, Tyler Shymkiw, Garett MacDonald, Alanna Carmichael, and Don Mitchell expressed an interest in attending the symposium. Kelly Swift noted that she will see if arrangements can be made for all five Commissioners to attend. 5.6 Municipal Alcohol Policy (MAP) Sue Wheeler, Director of Community Services reviewed the Municipal Alcohol Policy report with the Commission. Ms. Wheeler noted that the idea is to reduce harm related to hazardous drinking through the development of municipal alcohol policies. It was moved and seconded That staff work with the Substance Misuse Prevention Committee's Municipal Alcohol Policy Development Team to develop a Municipal Alcohol Policy to be considered for endorsement and adoption by Commission and the Maple Ridge and Pitt Meadows Councils. CARRIED 6. Discussion Items Guttural Mapping Results ,P,r:esentation bj' Jennifer W-iJson Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 9, 2012 This Item was covered under Item 4.2 6.1 Graffiti at Maple Ridge Park (verbal report) David Boag advised that some graffiti occurred at Maple Ridge Park causing $2,500 in damages. Mr. Boag distributed pictures of the graffiti that has occurred and confirmed that this information will be forwarded on to the Ridge Meadows Detachment of the RCMP to their crime analysis. Please note that Danielle Pope left the meeting at 8:26 p.m. Please note that Don Cramb left the meeting at 8:28 p.m. 6.2 BC Games Invitation -Bid to host the Games Kelly Swift advised the Commission that Mayor Deb Walters and Mayor Ernie Daykin received invitations to host the BC Winter or Summer Games in 2016 or 2018. Ms. Swift reviewed the past BC Games that have been hosted in Pitt Meadows and Maple Ridge. Staff will prepare a report and recommendation on hosting the games, including budget implications. 7. Information Items -Nil 8. Commission Liaison Reports -Nil • Commissioner Smith: noted that she attended Richard Drdul's presentation on cycling within the community. • Commissioner Walters noted that on the agenda if we could please put page numbers instead of (or including) the item number. 9. Staff Liaison Reports 10. 11. • Kelly Swift noted that there is a conflict with the April meeting and a date is being worked on. • Sue Wheeler extended an invitation to attend the Jim Diers Neighbourhood Development presentation on February 25th _ • Wendy McCormick -the Age Friendly Grant for $25,000 was approved and will be used to hire someone to work with the seniors and establish a process for their volunteer base. Question Period -Nil Adjourned -8:39 p.m. R12-019 It was moved and seconded ) That the regular meeting of the Parks and Leisure Services Commission be adjourned. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 9, 2012 12. R12-020 CARRIED Motion to move into Closed It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242{b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity. The regular meeting adjourned at 8:55 pm Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of6