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HomeMy WebLinkAboutPLSC 2012-01-19 minutes.pdf_) District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at the Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, January 19, 2012 at 7:00 p.m . COMMISSIONERS PRESENT Commissioner Ian Brown Commissioner Ernie Daykin Commissioner Carisa Bell Commissioner Al Hogarth Commissioner Don Mitchell Commissioner Alanna Carmichael Commissioner Tyler Shymkiw Commissioner Deb Walters Commissioner Doug Bing Commissioner Gwen O'Connell Commissioner Terri Smith Commissioner Garett MacDonald Commissioner Mike Murray Commissioner Eleanor Palis Commissioner Dave Rempel STAFF MEMBERS PRESENT Kelly Swift Bruce McLeod David Boag Shelley Jorde Wendy McCormick Member at Large, Maple Ridge, Chair District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor City of Pitt Meadows, Councillor Member at Large, Pitt Meadows Member at Large, Pitt Meadows School District No. 42, Board of Education, Trustee Chair School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee (Alternate) General Manager, Community Development, Parks and Recreation Services Manager Parks Planning and Development Director Parks and Facilities Recreation Manager, Community Connections Director of Recreation There being a quorum present, the Chair called the meeting to order at 10:02 a.m. 7:09p.m. 1. Welcome and Introductions 2. Appointment of the Chairperson and Vice-Chairperson Kelly Swift called for nominations for the Chairperson. Commissioner Gwen O'Connell nominated Mr. Ian Brown for the role of Chairperson and Commissioner Terri Smith seconded the nomination and Mr. Brown accepted the nomination. Commissioner Deb Walters nominated Ms. Terri Smith for the role of Vice-Chairperson and Commissioner Gwen O'Connell seconded the nomination and Ms. Smith accepted the nomination. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 19, 2012 R12-001 3. R12-002 4. R12-003 It was moved and seconded That Mr. Ian Brown be appointed as the Chairperson and Ms. Terri Smith be appointed as the Vice-Chairperson to the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission for the 2012 term. Please note that Ian Brown assumed the role of Chairperson. Adoption of the Agenda It was moved and seconded That the Agenda for January 19, 2012 be adopted with the following amendments; • Item 2 -add "and Vice-Chairperson" after Chairperson • Item 8.3 was changed to Item 7 .2 CARRIED CARRIED Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of November 14, 2011 be adopted as amended. It was noted that Dave Rempel attended the November 14, 2011 meeting in person in the Blaney Room and not via teleconference. CARRIED Please note that Tyler Shymkiw joined the meeting at 7:08 p.m. Please note that Mike Murray left the room at 7:08 p.m. due to a Conflict of Interest. 5. Delegations -Nil 6. Decision Items 6.1 Maple Ridge-Pitt Meadows Arts Council Fee For Service Agreement Operating, Gallery and Lease Renewal Shelley Jorde, Recreation Manager Community Connections, reviewed the Arts Centre and Cultural Services Operating, Maple Ridge Art Gallery and Lease Agreement Renewals report dated January 19, 2012 with the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 19, 2012 Kelly Swift confirmed that staff will ensure the wording around hazardous waste will be confirmed in the Arts Centre Lease. R12-004 It was moved and seconded R12-005 ) a) That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Fee for Service Operating Agreement -2012 to 2014; b) That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Maple Ridge Art Gallery Fee for Service Agreement -2012 to 204; c) That a recommendation be forwarded to Maple Ridge Council that the Manager, Legislative Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Lease Agreement 2012 to 2014. CARRIED Please note that Mike Murray rejoined the meeting at 7:13 p.m. 6.2 Ridge Meadows Seniors Society Fee for Service Agreement Shelley Jorde, Recreation Manager Community Connections, reviewed the Ridge Meadows Seniors Society Fee for Service Agreement report dated January 19, 2011 with the Commission. Kelly Swift noted that the Ridge Meadows Seniors' Society has become a member of the Maple Ridge-Pit Meadows Katzie Seniors Network. Ms. Swift also requested that the Commissioners to change the year of the report from 2011 to 2012 in order for the recommendation to be reflected correctly. Kelly Swift confirmed that staff will ensure the wording around hazardous waste will be included in the Ridge Meadows Seniors Society Lease. It was moved and seconded a) That the Chair and General Manager: Community Development, Parks and Recreation Services be authorized to execute the Ridge Meadows Seniors Society Fee for Service Agreement and further; b) That a recommendation be forwarded to Maple Ridge Council that the Manager, Legislative Services be authorized to execute the Ridge Meadows Seniors Society Lease Agreement. CARRIED 6.3 Formation of a Festival Sub-Committee Shelley Jorde, Recreation Manager Community Connections reviewed the Festival Support Sub-Committee Formation report dated January 19, 2012 with the Commission. Commissioners Ian Brown , Gwen O'Connell, Garett MacDonald, and Alanna Carmichael volunteered for the sub-committee and Commissioner Terri Smith volunteered as an alternate. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 19, 2012 R12-006 Shelley Jorde advised that there will be an orientation for the sub-committee to review the process prior to reviewing the applications. It was moved and seconded That a sub-committee including three members of the Parks and Leisure Services Commission and two staff members be formed to review festival support applications and develop recommendations for consideration and approval by the Commission. CARRIED Please note that Shelley Jorde left the meeting at 7:27 p.m. R12-007 6.4 McMyn Park Site Naming Bruce McLeod, Manager Parks Planning and Development reviewed the Naming of McMyn Park Site report dated January 19, 2012 with the Commission. It was moved and seconded That the name "Maclean Park" be endorsed for the park site located on the west end of McMyn Road. CARRIED 7. Discussion Items R12-008 7.1 Maple Ridge-Pitt Meadows Equestrian Association Terms of Reference David Boag provided background information on the relationship between the Maple Ridge and Pitt Meadows Equestrian Association and the District of Maple Ridge and noted that the group has been responsible for maintaining the horse trail system in the past. The Association would now like to move on to enjoying the trail system and has created a Terms of Reference that will continue to enhance the trail system by working with District staff and the Commission. Mr. Boag reviewed the Maple Ridge and Pitt Meadows Equestrian Association Terms of Reference with the Commission and noted this has been endorsed by the Haney Horsemen who would like to continue to work with staff and the Parks Commission. Commissioner Mike Murray thanked the Haney Horsemen for their dedication and commitment to the horse trail system and noted this is an evolution to the next step and it's really a protocol agreement on how you work together and I like to wording I see in here. It was moved and seconded That the Maple Ridge and Pitt Meadows Equestrian Association Terms of Reference be accepted. CARRIED 7.2 Experience the Fraser -Verbal Update Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 19, 2012 Mr. Bruce McLeod, Manager Parks Planning and Development, reviewed the Experience the Fraser presentation which included the vision, goals, project area, and concept plan with the Commission. Mr. McLeod advised the Commission that the goal is to connect Hope to the Salish Sea with experiences along the Fraser by developing enduring and committed partnerships that will deepen connections to the river. Mr. McLeod advised the Commission that the Experience the Fraser project to date has been funded by Metro Vancouver but the implementation of the elements will fall to the municipalities and noted that the concept plan will follow the normal process. Councillor Hogarth asked staff to connect with the Strategic Economic Initiatives department on a recreation corridor concept discussed at the Invest in North Fraser Forum. Kelly Swift, General Manager, Community Development Parks and Recreation Services, advised the Commission that staff have been in discussions with Strategic Economic Initiatives on this topic. 8. Information Items 8.1 Parks & Leisure Services Commission 2012 Meeting Schedule Kelly Swift, General Manager, Community Development Parks and Recreation Services, noted that the July 12 meeting will be a Parks Tour to review any new parks projects and moved to a 6:00 pm start time. It was noted that the May 10 meeting will be moved to May 3 to accommodate those attending the LGLMA Conference. 8.2 Metro Vancouver -Ecological Health Action Plan (includes Parks Regional Plan) Kelly Swift, General Manager, Community Development Parks and Recreation Services, referred to a piece of correspondence received by the Mayor and Council of Maple Ridge regarding Metro Vancouver's Ecological Health Action Plan and noted that staff will be inviting Metro Vancouver to come to a future meeting to discuss the Parks Regional Plan. 9. Commission Liaison Reports Commissioner Gwen O'Connell commended Shelley Jorde on the excellent work she is doing with the Seniors Network. Commissioner Gwen O'Connell advised that the Friends in Need Food Bank is having their Chinese New Year on Janua ry 28, 2012 and the Hospice Society is having their Night of Romance on February 14, 2012 at the Seniors Centre. Commissioner Terri Smith asked if the rinks at the Pitt Meadows Arena are now named after local car dealerships and this was confirmed by staff. Commissioner Smith questioned why this information never came to the Commission and staff advised that this was due to the fact that there were no Commission meetings held in November or December of last year and the timing didn't allow for this information to reach the Commission. 10. Staff Liaison Reports Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 19, 2012 David Boag, Director of Parks and Facilities, advised the Commission that staff have recruited a trails maintenance crew. Kelly Swift, General Manager Community Development, Parks and Recreation Services, advised that on Saturday, February 25, 2012, staff will be offering a workshop on Neighbourhood Development (presented by Jim Diers) and Commission members are invited to attend. Ms. Swift also noted that the grand reopening of the Pitt Meadows Arena is this Saturday at 10:30 a.m. Ms. Swift noted that the interior painting will be done in the spring as the weather has not allowed for this to happen prior to the opening. Mr. Bruce McLeod, Manager Parks and Planning Development, advised the Commission that there will be an information meeting on the second Silver Valley park site on Thursday, January 26 at Yennadon School. Mr. McLeod noted that it is staff's intention to bring the concept plan for the second Silver Valley neighbourhood park site to the Commission prior to the open house in March. 11. Question Period 12. Commissioner Tyler Shymkiw had a question regarding the condition of the ground at the Volker off Leash Dog Park and staff provided an explanation as to why pea gravel is not a suitable surface at a dog off leash park. The Commission discussed signage for dog off leash parks along with enforcing the rules and ticketing those that are not abiding by the rules. Staff confirmed that the first priority was to establish the dog parks, create the rules for the parks and then educate the public on how to use the parks before adopting and enforcing bylaw changes. Commissioner Tyler Shymkiw asked about the location of the play park at 222 and whether staff are concerned about it being so close to the supportive housing project. Staff advised that they are comfortable with how the park has been designed and that it will be visual to the street. It was also noted that the neighborhood has been involved since the concept plan was created and in doing so they will take ownership of their neighbourhood. Adjourned R12-009 It was moved and seconded _) That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:20 p.m. Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6