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Home My WebLink AboutPLSC 2012-03-08 minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, March 8, 2012 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ian Brown, Chair Commissioner Terri Smith, Vice-Chair Commissioner Ernie Daykin Commissioner Al Hogarth Commissioner Carisa Bell Commissioner Don Mitchell Commissioner Alanna Carmichael Commissioner Deb Walters Commissioner Bruce Bell Commissioner David Murray Commissioner Mike Murray Commissioner Dave Rempel GUESTS Ms. Kjaer Pedersen STAFF MEMBERS PRESENT Kelly Swift Shelley Jorde Kathryn Bai rd Bruce McLeod COMMISSIONERS ABSENT Commissioner Gwen O'Connell Commissioner Doug Bing Commissioner Eleanor Palis Commissioner Garett MacDonald Commissioner Tyler Shymkiw Member at Large, Maple Ridge Member at Large, Pitt Meadows District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor Member at Large, Maple Ridge Member at Large, Maple Ridge City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor (for Commissioner O'Connell) City of Pitt Meadows, Councillor (for Commissioner Bing) School District No. 42, Board of Education, Trustee Chair School District No. 42, Board of Education, Trustee Maple Ridge Artist in Residence General Manager, Community Development, Parks and Recreation Services Recreation Manager Community Connections Recreation Coordinator Volunteer/Special Events Manager Park Planning and Development City of Pitt Meadows, Councillor City of Pitt Meadows, Councillor School District No. 42, Board of Education, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge There being a quorum present, the Chair called the meeting to order at 7:03 p.m . 1. 2. _ 12-021 Welcome and Introductions Adoption of the Agenda It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, March 8, 2012 -DRAFT That the Agenda for March 8, 2012 be adopted with the following amendments; • Item 4.2 will be dealt with prior to Item 4.1 • Defer Item 7 .3 to a future meeting CARRIED 3. Minutes of the Commission Regular Meeting -February 9, 2012 R12-022 It was noted that the January 19, 2012 meeting started at 7:09 p.m. and not 10:02 a.m. It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of February 9, 2012 be adopted. CARRIED 4. Delegations Please note that Item 4.2 was dealt with prior to Item 4.1 4.1 Ms. Kathryn Baird, Festival Event Highlights Kathryn Baird, Recreation Coordinator Volunteer/Special Events reviewed the 2011 Festival Event and Volunteer highlights with the Commission. Ms. Baird reviewed the workshops and networking opportunities that are available for volunteers planning festivals or events in the community and noted that this committee assists groups in applying for grants. Ms. Baird reviewed the statistics, upcoming events and how members of the Community can become a volunteer. Ms. Baird thanked the Commission for their support. Please note that Item 4.2 was dealt with prior to Item 4.1 4.2 Ms. Kjaer Pedersen, Maple Ridge Artist in Residence, 2012-13 Work Plan Shelley Jorde, Recreation Manager Community Connections introduced Kjaer Pedersen, Maple Ridge Artist in Residence to the Commission. Please note that Commissioner Ernie Daykin joined the meeting at 7:06 p.m. Ms. Kjaer Pedersen, Maple Ridge Artist in Residence reviewed some of her previous work along with her 2012-2013 work plan with the Comm ission. Ms. Pedersen noted that she worked with students from Samuel Robertson Technical School on the mural that is located at the Maple Ridge Leisure Centre. Ms. Pedersen reviewed the upcoming Heart of the Arts Fundraising where a student from School District Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regu lar Meeting Minutes -Thursday, March 8, 2012 -DRAFT No. 42 will be awarded a $1,000 scholarship. Ms. Pedersen noted that tickets for this event will be $20 and there will be a live auction that will cost $15 to participate. Please note that Corisa Bell joined the meeting at 7:12 p.m. and that Ms. Pedersen left the meeting at 7:17 p.m. 5. Decision Items ,<12-023 5.1 Festival Support Recommendations -February 2012 Commissioner Alanna ~obson Carmichael, Festival Sub-Committee member, reviewed the Festival Support Recommendations -February 2012 report dated March 8, 2012 with the Commission. Kathryn Baird, Recreation Coordinator Volunteer/Special Events reviewed what the AdStock Festival is. Commissioner Robson advised the Commission that this group had two different funding amounts listed in their funding request and therefore was awarded the higher request. Kathryn Baird reviewed what the Lunchtime Business Improvement Association (BIA) Concerts are with the Commission. ACTION ITEM: Staff to bring the Festival Support Policy to a future meeting for the Commission to review. It was moved and seconded That the festival support allocations for May to November 2012 be approved as noted in the summary developed by the Parks and Leisure Services Commission Festival Support sub-committee, attached to the 2012-03-08 report on this subject. CARRIED Please note that Ms. Baird and Ms. Jorde left the meeting at 7:45 p.m. R12-024 5.2 Katie's Place Lease Agreement Kelly Swift, General Manager, Community Development, Parks and Recreation Services, reviewed the Katie's Place Lease Renewal report dated March 8, 2012 with the Commission. It was moved and seconded That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to sign and seal the Katie's Place Domestic Animal Resource and Education Society Lease for a period of three years (2012-2014) for the nominal sum of $1.00 per year for the term of the lease agreement. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regula r Meeting Minutes -Thursday, March 8, 2012 -DRAFT R12-025 R12-026 R12-027 ) '-----~12-028 5.3 Cedar Park Concept Plan (Silver Valley) Bruce McLeod, Manager Park Planning and Development, reviewed the Cedar Park Concept Plan report dated March 8, 2012 with the Commission. It was moved and seconded That the concept plan dated February 16, 2012 and titled Cedar Park as prepared by the Park Planning and Development Section, be endorsed. CARRIED 5.4 Deer Fern Park Concept Plan (Silver Valley) Bruce McLeod, Manager Park Planning and Development, reviewed the Deer Fern Park Concept Plan report dated March 8, 2012 with the Commission. It was moved and seconded That the concept plan dated February 9, 2012 and titled Deer Fern Park as prepared by the Park Planning and Development Section, be endorsed. CARRIED 5.5 Albion Park Water Play Park Bruce McLeod, Manager Park Planning and Development, reviewed the Albion Water Play Park report dated March 8, 2012 with the Commission. ACTION ITEM: Commissioner Hogarth asked whether the Albion Park Master Plan will need to be updated. Kelly Swift indicated that if needed, this would be built into the 2013 work plan. It was moved and seconded That staff be directed to abandon the Albion Park site and investigate alternate park locations for the proposed water play park, where the water volume and pressure is determined to be adequate for the purpose of providing a children's water play park. CARRIED 5.6 Proposed Capital Budget Adjustment to Fund Playground Equipment Bruce McLeod, Manager Park Planning and Development, reviewed the Proposed Capital Budget Adjustment to Fund Playground Equipment report dated March 8, 2012 with the Commission. It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, March 8, 2012 -DRAFT That a recommendation be forwarded to Maple Ridge Council to amend the capital plan for the remaining funds from the construction of the Maple Ridge Park washroom project, to be used for the purchase and installation of playground equipment at Albion sports Complex and Birch Park. CARRIED 6. Discussion Items -Nil 7. Information Items R12-029 7.1 Greg Moore Youth Centre (GMYC) Floor & Shutdown Kelly Swift, General Manager, Community Development, Parks and Recreation Services provided an update on the Greg Moore Youth Centre (GMYC) floor repairs and advised the Commission that, in order to complete this repair, there will be a closure at the GMYC. Ms. Swift noted that all programs have been relocated and information brochures have been distributed to youth advising them about the closure of the lower floor area only and relocation of services. 7.2 Arbor Day Event -verbal update Bruce McLeod, Manager Park Planning and Development advised that Arbor Day will be held on Tuesday, April 17 at the Fairgrounds Dog Pa rk in Maple Ridge and on Thursday, April 19 at Hoffman Park in Pitt Meadows, in conjunction with Pitt Meadows Earth Day 7.3 Fraser Health Workshop on Healthy Living -verbal update -deferred It was moved and seconded That the above items be received. CARRIED 8. Commission Liaison Reports • Commissioner Mike Murray thanked Parks Staff for how they stepped up during the recent teacher's job action by providing services for families affected. Commissioner Murray also reported that he had the privilege of meeting with the Minister of Education where it was discussed how the municipalities and school district (in our area) are working together on best practices. • Commissioner Deb Walters asked for an update on the funding that was set aside for a bike skills park. Kelly Swift advised that the Agricultural Land Commission did not allow the development to proceed and offered to discuss next steps with Pitt Meadows staff and Council. • Commission Deb Walters also reported on how Las Vegas has artificial turf along their street boulevards. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, March 8, 2012 -DRAFT • Commissioner Deb Walters complimented the Mayor of Maple Ridge on his dedication to his citizens even through a difficult time, adding her condolences for the recent loss of his Mother. 9. Staff Liaison Reports • Bruce McLeod reported that the McLean Park tender will be awarded this week and also noted that the fitness equipment is ready to be installed at Webster's Corner. 10. Question Period -Nil 11. • Commissioner Al Hogarth would like staff to review the language within the District's policies and the use of the word "partnership". ACTION ITEM: Staff to scan agreements for the wording 'partnership' to ensure appropriate use of this term and that the Commission and Municipalities are not assuming risk. • Commissioner David Murray congratulated Sue Wheeler's husband on his 25th year in Port Coquitlam Parks and Recreation. • Commissioner Dave Rempel wanted to emphasize the partnership between the Commission and the School Board. Adjourned -8:43 p.m. R12-030 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:43 pm Chairperson /tc _J Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6