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HomeMy WebLinkAboutPLSC 2012-11-08 minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, November 8, 2012 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ian Brown, Chair Commissioner Corisa Bell Commissioner Gwen O'Connell Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Doug Bing Commissioner Tyler Shymkiw Commissioner Garett MacDonald Commissioner Eleanor Palis Commissioner Al Hogarth Commissioner Don Mitchell Commissioner Dave Rempel Commissioner Mike Murray GUESTS Misty Thomas Chris Begg Maureen Parsley Walter Pinder Carol Barnett Marilyn Goodwin STAFF MEMBERS PRESENT Kelly Swift David Boag Wendy McCormick Geoff Mallory Mike Millward Danielle Pope Christa Balatti Tony Cotroneo Russ Brummer Brian Patel Bruce McLeod Tracy Camire Member at Large, Maple Ridge District of Maple Ridge, Councillor City of Pit Meadows, Councillor City of Pitt Meadows, Mayor District of Maple Ridge, Mayor City of Pitt Meadows, Councillor Member at Large, Maple Ridge Member at Large, Pitt Meadows School District No. 42, Trustee District of Maple Ridge, Councillor Member at Large, Maple Ridge School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee Chair Executive Director, West Coast Auto Group Football Club President, West Coast Auto Group Football Club Maple Ridge Lapidary Club Maple Ridge Lapidary Club Maple Ridge Lapidary Club Maple Ridge Lapidary Club GM: Community Development, Parks & Recreation Services Director of Parks and Facilities Director of Recreation Manager Parks and Open Space Facilities Operations Manager Business Operations Manager Recreation Manager Health & Wellness Recreation Manager Youth/Neighbourhood Recreation Coordinator Health & Wellness Recreation Coordinator Manager Park Planning & Development Committee Clerk Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 8, 2012 -draft COMMISSIONERS ABSENT Commissioner Terri Smith, Chair Commissioner Alanna Carmichael Member at Large, Pitt Meadows Member at Large, Maple Ridge There being a quorum present, the Chair called the meeting to order at 7:05 pm. 1. Welcome & Introductions 2. R12-073 3. R12-074 Introductions were made with staff and guests present. Adoption of the Agenda It was moved and seconded That the Agenda for November 8, 2012 be adopted with the following additions; • Add Item 6.1 Maple Ridge Japanese Language Association • Add Item 7.2 Capital Project Update CARRIED Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of October 11, 2012 be adopted as circulated. CARRIED 4. Delegations 4.1 West Coast Auto Group Football Club (WCAGFC), Ms. Misty Thomas Chris Begg, President of the WCAGF and Misty Thomas, Executive Director representing the Board of the WCAGF, provided the Commission with an update on the merger along with challenges that the group is currently facing. Mr. Begg reviewed the Current Facility Usage, Future Needs, Future Plans and examples of stadium facilities with the Commission and advised that the soccer club will not be able to meet the demands in the areas that the Club controls (coaching/officials) without more turf fields. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 8, 2012 -draft R12-075 Commissioner Deb Walters requested a copy of this presentation. Kelly Swift, GM: Community Development, Parks & Recreation Services advised the Commission that the next steps would be to revisit the feasibility study that has been completed. It was moved and seconded That staff be directed to investigate the cost and feasibility of an additional synthetic soccer field. CARRIED Please note that Chris Begg left the meeting at 7:39 p.m. 4.2 Maple Ridge Lapidary Club -Ms. Maureen Parsley Walter Pinder gave a presentation on the Maple Ridge Lapidary Club which shares the excitement of rocks and minerals with people of all ages. Mr. Pinder advised that the group will be working on a long range plan. Mr. Pinder advised the Commission that there is a Rock and Gem show located in the Alliance Church on February 23 & 24, 2013 and provided the Commission with the Club's website -www.mrlclub.com 4.3 Youth and Health & Wellness Update -Brian Patel & Russ Brummer Russ Brummer gave a presentation updating the Commission on Children's Programs, Current Successes, and Upcoming Events. Brian Patel gave a presentation updating the Commission on Youth Services including; Summer Youth Programs, current youth programs, and Special Events. The Commission watched a video on the Lake Lovely Water Youth trip that took place in the summer of 2012. Please note that Walter Pinder, Maureen Parsley, Marilyn Goodwin, Tony Cotroneo, Brian Patel and Russ Brummer left the meeting at 8:22 p.m. 5. Decision Items 5.1 Program and Admission Fee Subsidization Policy/Recreation Access Ms. Wendy McCormick, Director of Recreation, reviewed the Program and Admission Fee Subsidization Policy Recreation Access Policy (Special Service Delivery) report dated November 8, 2012 with the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 8, 2012 -draft R12-076 R12-077 Please note that Commissioner Deb Walters left the room at 8:37 p.m. It was moved and seconded That the Program and Admission Fee Subsidization Policy P-044 and Recreation Access Policy P-048 attached to the staff report dated 2012-11-08 be designated as P&LS Commission operational policies and that they be adopted as amended noting that it will be subject to Maple Ridge Council rescinding Policy 4.09 Program and Admission Fee Subsidization and Policy 4.10 Special Service Delivery and, That the P&LS Commission recommends that Maple Ridge Council rescind Policy 4.09 Program and Admission Fee Subsidization dated December 3, 1993 and Policy 4.10 Special Service Delivery dated January 10, 1994. CARRIED 5.2 Sponsorship Policy Ms. Danielle Pope reviewed the Sponsorship Policy (P-107) report dated November 8, 2012 with the Commission . Please note that Mayor Deb Walters rejoined the room at 8:38 p.m. It was moved and seconded That Commission Sponsorship Policy (P-107) be approved. CARRIED 6. Discussion Items -None R12-078 6.1 Maple Ridge Japanese Language Association Wendy McCormick provided background information on how the Recreation Facility Fees bylaw was created along with how this request has come before the Commission. Ms. McCormick reviewed the request received from the Maple Ridge Japanese Language Association with the Commission. It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 8, 2012 -draft That Commission receive the request from the Maple Ridge Japanese Language Association and respectfully decline their request to be designated as regular users beyond December 31, 2012. CARRIED 7. Information Items -None R12-079 7 .1 Arts Council Annual Report A copy of the Arts Council Annual Report was circulated to the Commission members for information. 7.2 Capital Project Update Bruce McLeod reviewed Park Planning and Development projects that have happened this year including; Cedar Park, Deer Fern Park, Haney Nakai Park, Maclean Park, Harris North Playfield, and lighting at The Pitt and The Cenotaph. Geoff Mallory reviewed the Parks Operations projects including; parks maintenance, the Bear Aware program (in partnership with Ridge Meadows Recycling), the trails maintenance program, bridge replacements, tree planting initiatives, sport court upgrades, and playground upgrades, and parking lot improvements. Mike Millward reviewed the Facilities Operations projects including; low flow devices, Leisure Centre maintenance, electrical panel upgrades, woman's washroom retrofit, Leisure Centre Pool Grout replacement, Pitt Meadows Arena "Nu Cafe" opening, GMYC flooring being replaced by concrete and the two year window glazing project at Pitt Meadows Heritage Hall, Leisure Centre painting, way finding signage, Pitt Meadows Athletic Caretaker, and the installation of the Rotary Field Scoreboard at Samuel Robertson Technical School (sponsored by the Rotary Club). It was moved and seconded That the Information Items be received CARRIED Please note that Misty Thomas and Mike Millward left the meeting at 9:43 p.m. 8. Commission Liaison Reports -None 9. Staff Liaison Reports -None Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, November 8, 2012 -draft 10. Question Period -None 11. Adjourned R12-080 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 9:45 pm /tc ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of6