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HomeMy WebLinkAboutPLSC 2013-01-17 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, January 17, 2013 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Ian Brown Commissioner Corisa Bell Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Tyler Shymkiw Commissioner Garett MacDonald, Vice-Chair Commissioner Alanna Carmichael Commissioner Shannon Roberts Commissioner Al Hogarth Commissioner Dave Rempel Commissioner Mike Murray Commissioner Doug Bing Commissioner Eleanor Palis STAFF MEMBERS PRESENT Kelly Swift David Boag Don Cramb Wendy McCormick Tony Cotroneo Kathryn Baird Dave Speers Tracy Camire COMMISSIONERS ABSENT Commissioner Gwen O'Connell Commissioner Don Mitchell, Chair Member at Large, Maple Ridge District of Maple Ridge, Councillor City of Pitt Meadows, Mayor District of Maple Ridge, Mayor Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Pitt Meadows District of Maple Ridge, Councillor School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee City of Pitt Meadows, Councillor School District No. 42, Trustee GM: Community Development, Parks & Recreation Services Director of Parks and Facilities Senior Recreation Manager Pitt Meadows Area Director of Recreation Recreation Manager Youth/Neighbourhood Recreation Coordinator Volunteer/Special Events Recreation Coordinator Committee Clerk City of Pit Meadows, Councillor Member at Large, Maple Ridge There being a quorum present, Kelly Swift called the meeting to order at 7:00 pm. 1. Welcome & Introductions Kelly Swift introduced Shannon Roberts as the new City of Pitt Meadows' Member at Large. Introductions of the Commission were made. 2. Appointment of the Chairperson Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 17, 2013 R13-001 3. R13-002 4. R13-003 Kelly Swift reviewed the process for appointing the Chair and Vice-Chair for the Commission. Ms. Swift noted that Don Mitchell is interested in the role of Chair and that, Alanna Carmichael and Garrett MacDonald are interested in the role of Vice-Chair. Ms. Swift asked if any other Commission members are interested in the role of Chair and Vice-Chair. Kelly Swift nominated Don Mitchell for the role of the Chair and Garrett MacDonald for the role of Vice-Chair. There were no other nominations for the role of Chair or Vice-Chair. It was moved and seconded That Don Mitchell be appointed for the role of Chair and Garett MacDonald be appointed for the role of Vice-Chair for the 2013 term. CARRIED Please note that Garett MacDonald assumed the role of Chair. Adoption of the Agenda It was moved and seconded That the Agenda for January 17, 2013 be adopted with the following additions; • Item 6.4 will become item 7 .2 and • Add Item 6.4 Proposed Intergenerational Garden Public Consultation Process CARRIED Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of November 8, 2012 be adopted as circulated. CARRIED 5. Delegations 5.1 Community Events Update, Kathryn Baird Kathryn Baird provided an update on the Community Events that took place in 2012. Ms. Baird reviewed the process that takes place to assist groups with their events and noted that a review took place for the festival funding support program. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 17, 2013 Ms. Baird noted that the deadline to submit an application for first intake funding is February 10, 2013 and a sub-committee will be formed to review the festival applications and decide where the funding will go. 5.2 Pitt Meadows Family Recreation Retrofit Update -Don Cramb Don Cramb provided an update on the Pitt Meadows Family Recreation Retrofit to the Commission. 6. Decision Items 6.1 Festival Sub-Committee Formation Sue Wheeler, Director of Community Services, reviewed the Festival Support Sub- Committee Formation report dated January 17, 2013 with the Commission. R13-004 It was moved and seconded R13-005 ) That a sub-committee including three members of the Parks and Leisure Services Commission and two staff members be formed to review festival support applications for 2013 and develop recommendations for consideration and approval by the Commission. CARRIED It was moved and seconded That Alanna Carmichael, Dave Rempel, and Shannon Roberts form the Festival Sub- Committee to work with staff on the first intake offunding requests. CARRIED Commissioner Deb Walters questioned the criteria around commerc ial (BIA, Farmer's Market, etc.) entities applying for funding and Kelly Swift clarified that when a reference is made to commercial it is meant "for profit" organization and both the BIA and Farmer's Market are "not for profit" organizations. 6.2 Ridge Meadows Seniors Society Agreement Addendum (PM Seniors Centre) Tony Cotroneo reviewed the Ridge Meadows Seniors Society Fee for Service Agreement Addendum report dated January 17, 2013 with the Commission. Kelly Swift noted that the cleaning responsibilities have been removed from the agreement as it is already part of the agreement between the City of Pitt Meadows and the Cleaning Contractor. Please note that Kathryn Baird and Don Cramb left the meeting at 7:33 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 17, 2013 R13-006 R13-007 R13-008 R13-009 ) The Commission discussed the hours of operation for the Pitt Meadows Seniors Centre. Mayor Walters requested that the Fee for Service agreement be reviewed after one year. It was moved and seconded That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Ridge Meadows Seniors Society Fee for Service Agreement Addendum. CARRIED It was moved and seconded That after one year staff review the Fee for Service Agreement and how it is working in relation to the new Seniors Facility. CARRIED 6.3 Call for Expression of Interest -Wedding Bookings Wendy McCormick, Director of Parks & Leisure Services reviewed the Call for Expression of Interest -Wedding Bookings Report dated January 17, 2013 with the Commission. It was moved and seconded That staff prepare and distribute a Call for Expression of Interest for managing and operating wedding bookings in Maple Ridge and Pitt Meadows Parks and Leisure Facilities. CARRIED 6.4 Proposed Intergenerational Garden Public Consultation Process Dave Speers, Neighbourhood Development Coordinator reviewed the Proposed Intergenerational Garden Public Consultation Process report dated January 17, 2013 with the Commission. It was moved and seconded That use of the property located at 22527 -121 Avenue, Maple Ridge, BC, Lot #10, Plan 7875 for an Intergenerational Community/School Garden be authorized if endorsed through a neighbourhood consultation process; And that Parks and Leisure Services staff be authorized to conduct a neighbourhood consultation process regarding the use of the property located at 22527 -121 Avenue, Maple Ridge, BC, Lot #10, Plan 7875 for the purposes of an Intergenerational Community/School Garden. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 17, 2013 7. Discussion Items 7.1 District of Maple Ridge Animal Control Bylaw -Dogs within 5 meters of Playgrounds/Fields Kelly Swift advised Commission that the topic of dogs not being allowed within five meters of play fields was referred to them by Maple Ridge Council for discussion. David Boag presented some background information on dogs, playgrounds and athletic fields. Mr. Boag noted that he has been working with both Pitt Meadows and Maple Ridge regarding updating the dog bylaws. Mr. Boag reviewed several letters and pictures providing examples of holes in sports fields and dogs off leash at sports fields. David Boag reviewed the process for these bylaws going to the School Board for approval. Mr. Boag also noted that once these bylaws are passed, they will be enforced by both Parks Staff and Bylaws Staff. Mr. Boag also noted that this will need to include an educational program. R13-010 It was moved and seconded ) That the staff recommendation be supported and that dogs not be permitted within 5 metres of the edge of the sports field. CARRIED Please note that Tony Cotroneo left the meeting at 8:40 p.m. 7.2 BC Recreation & Parks Association Symposium May 1-3, 2013 (Whistler) Attendance Kelly Swift advised the Commission that the BC Recreation & Parks Association Symposium is being held in Whistler between May 1 -3, 2013. Ms. Swift asked Commission to review the conference information that has been sent to them and to let her know if anyone is interested in attending. A decision will be made at the February meeting. 8. Information Items -None 8.1 Whonnock Lake Hall Operating Plan Update David Boag provided an update on the Whonnock Lake Hall Operating Plan to the Commission. Mr. Boag noted that the Whonnock Lake Association will continue to stay active but they are requesting that the District of Maple Ridge Parks Staff take over the operation of Whonnock Lake Hall. Mr. Boag noted that over the next few months staff will conduct a neighbourhood consultation process to gather information to bring back to the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, January 17, 2013 David Boag advised the Commission that staff will look at the Master Plan and bring it back to the Commission for review. 9. Commission Liaison Reports Commissioner Walters reported that the Arts Council schedule has come out and the meetings are being held on Tuesday nights. Commissioner Walters noted that this conflicts with Pitt Meadows and Maple Ridge Council meetings and therefore, there wouldn't be any Council representative at these meetings. Kelly Swift advised the Commission that she will gather information regarding the Arts Council meetings and report back to the Commission. 10. Staff Liaison Reports 11. 12. R13-011 Kelly Swift advised the Commission that the Committee Clerk will be moving on to another position within the District of Maple Ridge. Ms. Swift thanked the Committee Clerk for her work. Question Period -None Adjourned It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED The regular meeting adjourned at 8:58 pm Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6