The URL can be used to link to this page

Home My WebLink AboutPLSC 2013-02-14 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, February 14, 2013 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Don Mitchell, Chair Commissioner Ian Brown Commissioner Carisa Bell Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Garett MacDonald, Vice-Chair Commissioner Shannon Roberts Commissioner Al Hogarth Commissioner Dave Rempel Commissioner Mike Murray Commissioner Doug Bing Commissioner Eleanor Palis Commissioner Gwen O'Connell STAFF MEMBERS PRESENT Kelly Swift David Boag Wendy McCormick Bruce McLeod Danielle Pope Tony Cotroneo Dave Speers Christina Stewart COMMISSIONERS ABSENT Commissioner Tyler Shymkiw Commissioner Alanna Carmichael Member at Large, Maple Ridge Member at Large, Maple Ridge District of Maple Ridge, Councillor City of Pitt Meadows, Mayor District of Maple Ridge, Mayor Member at Large, Pitt Meadows Member at Large, Pitt Meadows District of Maple Ridge, Councillor School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee City of Pitt Meadows, Councillor School District No. 42, Board of Education,Trustee City of Pit Meadows, Councillor General Manager: Community Development, Parks & Recreation Services Director of Parks and Facilities Director of Recreation Manager Parks Planning and Development Manager of Business Operations Recreation Manager Youth/Neighbourhood Recreation Coordinator Committee Clerk Member at Large, Maple Ridge Member at Large, Maple Ridge There being a quorum present, Don Mitchell called the meeting to order at 7:02 pm. 1. Welcome & Introductions Introductions of the Commission were made. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 14, 2013 2. R13-012 3. R13-013 Adoption of the Agenda It was moved and seconded That the Agenda for January 17, 2013 be adopted with the following amendment; • Item 4. 7 is deferred to a future meeting CARRIED Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of January 17, 2013 be adopted.· CARRIED 4. Decision Item: R13-014 4.1 Intergenerational Garden Project Consultation Dave Speers, Neighbourhood Development Coordinator provided an overview of the Intergenerational Garden Project Consultation report dated February 14, 2013. Kelly Swift noted the development of the Community Garden is funded through a Provincial grant received by the Seniors Network and hosted by the Ridge Meadows Seniors Society. If the garden is not sustainable, Parks & Leisure Services would oversee an update of the planned use of this park site. It was moved and seconded That the property located at 22527-121 Avenue, Maple Ridge, be endorsed for use as an Intergenerational Garden Project, based on the attached concept design, and that a recommendation regarding this use and design be forwarded to Maple Ridge Council for their consideration. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 14, 2013 R13-015 R13-016 R13-017 ) 4.2 Intergenerational Garden Project -Memorandum of Understanding (MOU) Dave Speers, Neighbourhood Development Coordinator reviewed the Intergenerational Garden Project-Memorandum of Understanding report dated February 14, 2013. It was moved and seconded That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Intergenerational Garden Memorandum of Understanding with the Board of Education -School District No. 42 and the Ridge Meadows Senior's Society. CARRIED 4.3 Fees and Charges Policy Danielle Pope, Manager of Business Operations reviewed the Fees and Charges Policy Revision report dated February 14, 2013. Kelly Swift, General Manager of Community Development, Parks & Recreation advised that a separate "Draft Sport Field Fees And Charges Policy" will be brought forward for the Commission's consideration at a later date in 2013, as significant changes incorporating synthetic field fees were recently implemented in 2012. It was moved and seconded That the Parks and Leisure Services Fees and Charges Policy dated 1995, attached to the staff report of 2013-02-14 be replaced by Fees and Charges Policy P-108 dated 2013-02-14 and, that staff be directed to work with user groups, who received prior free access to meeting rooms, on the transition plan. CARRIED Please note that Mike Murray left the room at 7:29 p.m. as the next item is a conflict of interest. Please note that Dave Speers, Tony Cotroneo and Danielle Pope left the meeting at 7:30 pm 4.4 Proposal North Fraser Therapeutic Riding Association (NFTRA) Indoor Riding Facility on North Alouette River Greenway Bruce McLeod, Manager of Parks Planning and Development reviewed the Proposed North Fraser Therapeutic Riding Association (NFTRA) Indoor Riding Facility on North Alouette River Greenway report dated February 14, 2013. It was moved and seconded That staff be directed to prepare the appropriate agreements between the-North Fraser Therapeutic Riding Association, the Maple Ridge Equi-Sport Centre and the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 14, 2013 R13-018 R13-019 District of Maple Ridge for the development of an indoor riding facility on park land located immediately north of the Maple Ridge Equi-Sport Centre. CARRIED Please note that Mike Murray returned to the meeting at 7:44pm. 4.5 Water Play Park Proposal -Albion Sports Complex Bruce McLeod, Manager of Parks Planning and Development reviewed the Water Play Park Proposal for Albion Sports Complex report dated February 14, 2013. It was moved and seconded That staff be directed to: A) Prepare a concept plan for a water play park to be constructed at the Albion Sports Complex, and; B) Forward a recommendation to Maple Ridge Council to amend the Capital Plan to reflect the location of the proposed Water Play Park at Albion Sports Complex. CARRIED 4.6 B.C. Recreation and Parks Association (BCRPA) Conference Delegate Selection (verbal report) Kelly Swift, General Manager of Community Development, Parks and Recreation Services reviewed the BCRPA conference delegation selection process . It was moved and seconded That Commissioners Carisa Bell, Alanna Carmichael and Don Mitchell are selected to attend the 2013 BC Recreation and Parks Association Conference. CARRIED 4.7 BC Seniors Games Bid -Deferred 5. Information Items 5.1 Letter re BC Summer Games Wendy McCormick, Director of Recreation reviewed the BC Summer Games Bid letter dated January 25, 2013. Wendy McCormick also advised the Commission that once more information has been gathered regarding the unsuccessful bid, staff will report back to the Commission. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 14, 2013 R13-020 5.2 Environmental Management Strategy Meetings Kelly Swift, General Manager of Community Development, Parks and Recreation Services reviewed the Environmental Management Strategy meetings. It was moved and seconded That Ian Brown represents the Commission at the Environmental Management Strategy meetings. CARRIED 6. Commission Liaison Reports Mike Murray reported that school enrolment is down and is forecasted to continue this way for the next few years. Gwen O'Connell reported the new Pitt Meadows Seniors Centre has opened and commented on how helpful all the staff have been with the grand opening. Deb Walters reported Mirae Campbell and Chandra Allison from youth services did a greatjob raising money for the kids help phone with a cupcake drive. 7. Staff Liaison Reports Kel!y Swift provided an update on the .Arts Council meeting schedule. Wendy McCormick provided an update on the management of Whonnock Lake Centre. Ms. McCormick noted that there will be a community forum meeting next Thursday, February 21 at 6:30 pm at the Whonnock Lake Centre to engage neighbourhood residents in a discussion on the future uses of the hall. 8. Question Period -None 9. R13-021 Councillor Hogarth asked who was responsible to finish the frontage of Cedar Park and David Boag advised that he will speak to the Engineering Department about it. Adjourned It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, February 14, 2013 10. R13-022 Motion to move into Closed It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to Sections 90 (1) and 90 (2) of the Community Charter. CARRIED The regular meeting adjourned at 8:01 pm. Chairperson /cs Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6