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HomeMy WebLinkAboutPLSC 2014-01-09 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, January 9, 2014 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Don Mitchell, Chair Commissioner Garett MacDonald, Vice-Cha ir Commissioner Ernie Daykin Commissioner Al Hogarth Commissioner Michael Morden Commissioner Gwen O'Connell Commissioner David Murray Commissioner Dave Rempel Commissioner Shannon Roberts Commissioner Alanna Carmichael Commissioner Stefany Tunshell STAFF MEMBERS PRESENT Kelly Swift David Boag Wendy McCormick Michael Millward Don Cramb Bruce McLeod Danielle Pope Ingrid Kraus COMMISSIONERS ABSENT Commissioner Eleanor Palis Commissioner Mike Murray Commissioner Deb Walters Commissioner Michael Jacob Member at Large, Maple Ridge Member at Large, Pitt Meadows District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor City of Pitt Meadows, Councillor City of Pitt Meadows, Councillor School District No. 42, Board of Education, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge General Manager: Community Development, Parks & Recreation Services Director of Parks and Facilities Director of Recreation Manager, Facilities Recreation Manager Manager, Park Planning & Development Manager, Business Operations Executive Assistant School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Chair City of Pitt Meadows, Mayor Member at Large, Maple Ridge There being a quorum present, Don Mitchell called the meeting to order at 6:30 pm . 1. Welcome & Introductions Commissioner Don Mitchell welcomed members back to the first meeting of the New Year . Ms. Stefany Tunshell was introduced as the newly appointed Maple Ridge Citizen At Large member and a round table of introductions followed. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regula r Meeting Minutes -January 9, 2014 2. Election of Chair R14-001 R14-002 Kelly Swift led the process for the election of Chair and Vice-Chair. These positions are held by Citizen at Large members and Don Mitchell and Garett MacDonald expressed interest in continuing in these roles. It was moved and seconded To nominate Mr. Don Mitchell for the position of Chair and Mr. Garett MacDonald for the position of Vice-Chair. CARRIED Nominations from the floor were called three times and there were no further nominations from the floor. It was moved and seconded That Mr. Don Mitchell be appointed as Chair and Mr. Garett MacDonald be appointed for the position of Vice-Chair. CARRIED 3. Adoption of the Agenda R14-003 4. R14-004 The following item was added to the agenda 6.4 Festival Presentation It was moved and seconded That the Agenda for January 9, 2014 be adopted as amended. CARRIED Minutes of the Commission Regular Meeting -November 14, 2013 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of November 14, 2013 be adopted. CARRIED 5. Delegations 5.1 Golden Ears Winter Club (GEWC) Don Cramb introduced Mr. Wayne Chin, President, and Mr. Murray Day, Treasurer, Golden Ears Winter Club. Mr. Chin showed a PowerPoint presentation and highlighted the mission and vision, their operations, memberships and various events Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 9, 2014 taking place at the GEWC. Mr. Murray then provided an update on the operational challenges that the club is currently facing. A discussion followed. Ms. Swift thanked Messrs. Chin and Murray for their presentation and congratulated them on the progress and good work of the club. The Commission was advised that Mr. Cramb is the staff liaison working with the GEWC and, that a staff report will be coming back to the February meeting on how we can support the club to remain sustainable. Messrs. Don Cramb, Wayne Chin and Murray Day left the meeting at 6:50 pm 6. Staff Presentations: The order of presentations was changed and agenda item 6.1 was moved to the end. 6.2 Promotions Strategy /Web Update Danielle Pope showed a PowerPoint presentation and reviewed the new website for MR-PM Parks and Leisure Services, the process for the promotions strategy and the implementation plan. The soft launch is underway and plans for the full roll out to the public will take place in February. A discussion followed. Ms. Danielle Pope left the meeting at 7:15 pm. 6.3 Pitt Meadows Family Recreation Facility Update Michael Millward showed a PowerPoint presentation and provided an update on the Pitt Meadows Family Recreation Centre renovation project progress to date. Commissioner Roberts questioned whether the plans included play equipment and staff provided further clarification. Mr. Michael Millward left the meeting at 7:25 pm. 6.4 Festival Presentation Kathryn Baird provided an update on the 2013 festival season and showed a video that captured the many events that were held throughout the year in Maple Ridge and Pitt Meadows. 6.1 Bonson & Airport Way Park Concept Plan Bruce McLeod showed a PowerPoint and introduced the process to arrive at the concept plan for this nature park and the work completed with the Steering Committee. A member of the Steering Committee, Mr. Stark, was in attendance. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 7 14-005 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 9, 2014 The design was reviewed and a discussion followed on the community garden portion, security and drainage issues in the area. Mr. David Boag clarified that this was the concept plan only and that the design work for the water channels will be addressed with the consultants and in cooperation with staff from the City of Pitt Meadows, in the next phase. 7. Decision Items 7.1 Bonson Road and Airport Way Community Park Concept Plan It was moved and seconded That the concept plan dated December 5, 2013 and titled Bonson and Airport Way Proposed Community Park Concept Plan be endorsed and forwarded to Pitt Meadows Council for consideration. CARRIED 7 .2 Festival Sub-Committee Formation Kathryn Baird spoke to the report and indicated that staff was looking for three members from the Commission to form the subcommittee for the 2014 intake reviews. R14-006 It was moved and seconded R14-007 That a sub-committee including three members of the Parks and Leisure Services Commission and two staff members be formed to review festival support applications and develop recommendations for consideration and approval by the Commission. CARRIED The following Commission members volunteered: Commissioners Alannah Carmichael, Shannon Roberts and Stefany Tunshell. It was moved and seconded That Commissioners Alannah Carmichael, Shannon Roberts and Stefany Tunshell be appointed to the Festival Support Sub-Committee for 2014. CARRIED Ms. Baird thanked Commissioners Alannah Carmichael, Shannon Roberts and Dave Rempel for their assistance with the Festival Support intakes in 2013. Ms. Kathryn Baird left the meeting at 7:55 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 9, 2014 R14-008 R14-009 7.3 Seasonal Sports Field Allocation Policy David Boag reviewed the process undertaken to complete a review and rewrite of the policy. The Sports Field User Association supports the adoption of the revised policy and, as it is a Commission operational policy, the District of Maple Ridge policy would be rescinded. It was moved and seconded That Commission Policy P125 -Seasonal Sport Field Allocation be adopted and further that the District of Maple Ridge Seasonal Allocation Policy 4.01 be rescinded. CARRIED 7.4 Commission Policy Reviews Ongoing Kelly Swift introduced the next group of policies to be reviewed. These include housekeeping changes or policies that are no longer valid and need to be rescinded. It was moved and seconded That the following Commission policies be approved as amended: • P101 -Independent Support Workers in Parks & Leisure Services Programs • P104 -PLS Commission Appeals Process • P122 -Sport Field Closure/Damage Deposit And further that the following Commission policy be rescinded: • Dogs on Dykes, October 1995 And further that a recommendation be sent to Maple Ridge Council that the following policies be rescinded: • District of Maple Ridge Policy 4.03 -Maple Ridge Campsite Reservations • District of Maple Ridge Policy 4.11-Aerobic Safety -Exercise Classes CARRIED 8. Discussion Items 8.1 PLS Commission Evaluation Summary Kelly Swift spoke to the results of the Commission's annual evaluation and the proposed action items that came from the review. The annual parks tour was discussed and it was felt to be relevant and valuable. Some suggestions were proposed and staff will take these into consideration when planning for 2014. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 9, 2014 9. Information Items R14-010 9.1 PLSC 2014 Meeting Schedule The 2014 Commission meeting schedule circulated with the January meeting agenda package is now final. 9.2 BC Winter Games -Verbal Update Wendy McCormick provided an update on the BC Winter Games being hosted by Mission. Maple Ridge will provide facilities for the netball events and the karate events will take place at the PM Family Recreation Centre. Once the schedule is finalized, a copy will be forwarded to Commission. It was moved and seconded That the information items be received CARRIED 10. Commission Liaison Reports Comm issioner O'Connell inquired into the water problems at the Heritage Hall. Mr. Boag provided an update on the condition and repairs underway. 11. Staff Liaison Reports Kelly Swift announced that as part of the process to update the Community Development Policy, stakeholders will be invited to participate in a workshop. This will take place on February 13 and facilitated by Mr. Dan Duncan. The Comm ission is invited to a session that will take place prior to the regular meeting of February 13 and members are asked to hold a 5:30 pm start time. More information and an invitation will be forwarded to the Commission, members of both Councils and the Board of Education Trustees. Wendy McCormick provided an update on the new equipment purchased for the PM Family Recreation Centre. The cardio equipment is the newest state of the art equipment and includes TV monitors. 12. Question Period Mr. Mike Stark, Pitt Meadows resident and member of the Bonson and Airport Way Park Steering Committee, addressed the Commission. Mr. Stark expressed his concerns around the drainage and water channels, the amount of earth that will have to be moved and the significant footprint he felt was being left on the natural area. It was suggested that Mr. Bruce McLeod could meet with Mr. Stark to discuss his concerns. Mr. Boag also reminded that these were the concept drawings and the water channels and drainage requirements will be addressed, in detail in the next steps. Additional questions were raised around the budgets and funding for the project. Mr. Stark left the meeting at 8:08 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 9, 2014 13. R14-011 Motion to Adjourn It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity. CARRIED The regular meeting adjourned at 8:10 pm. 1k .£kldl Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 7 of 7