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Home My WebLink AboutPLSC 2014-02-13 Minutes.pdf) __ , District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, February 13, 2014 at 5:30 pm . . COMMISSIONERS PRESENT Commissioner Don Mitchell, Chair Commissioner Garett MacDonald, Vice-Chair Commissioner Deb Walters Commissioner Gwen O'Connell Commissioner David Murray Commissioner Ernie Daykin Commissioner Al Hogarth Commissioner Michael Morden Commissioner Mike Murray Commissioner Dave Rempel Commissioner Shannon Roberts Commissioner Alanna Carmichael Commissioner Stefany Tunshell STAFF MEMBERS PRESENT Kelly Swift Wendy McCormick Sue Wheeler Geoff Mallory Ingrid Kraus COMMISSIONERS ABSENT Commissioner Eleanor Palis Commissioner Michael Jacob GUESTS Sarah Nelson Cheryl Ashlie 1. Welcome & Introductions Member at Large, Maple Ridge Member at Large, Pitt Meadows Mayor, City of Pitt Meadows Councillor, City of Pitt Meadows Councillor, City of Pitt Meadows Mayor, District of Maple Ridge Councillor, District of Maple Ridge Councillor, District of Maple Ridge Chair, School District No. 42, Board of Education Trustee, School District No. 42, Board of Education Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge General Manager: Community Development, Parks & Recreation Services Director of Recreation Director of Community Services Manager of Parks & Open Space Executive Assistant Trustee, School District No. 42, Board of Education Member at Large, Maple Ridge Trustee, School District No. 42 Councillor, District of Maple Ridge Kelly Swift provided an overview of the Community Development Policy (created in 1997) which has guided how we work. The Commission previously approved the process to update the policy and one of the steps was to take the principles back to the community for input. Mr. Dan Duncan has been retained for his expertise in Asset Based Community Development (ABCD), which forms the foundation of the draft Community Development Policy. Mr. Duncan of H. Daniels Duncan Consulting and Faculty Member, Asset Based Community Development Institute, made a presentation on Asset Based Community Development and Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -February 13, 2014 this was followed by a question and answer period. Participants are invited to provide feedback comments which will inform the final draft of this policy. 2. Adoption of the Agenda R14-012 It was moved and seconded 3. R14-013 That the Agenda for February 13, 2014 be adopted as circulated. Minutes of the Commission Regular Meeting -January 9, 2014 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of January 9, 2014 be adopted as circulated. CARRIED CARRIED 4. Delegations 4.1 Maple Ridge Concert Band Ms. Gale Yipp and Mr. Colin Murray showed a PowerPoint and provided the history of the bandstand project, their plans to enhance the bandstand and the 20th anniversary celebrations. 4.2 Volker Dog Park Mr. Sam Razi and Mr. Chuck Gale spoke to the issues being experienced in the neighbourhood as a result of the dog park and made a request to close the dog park. 5. Staff Presentations: 5.1 Artist in Residence (AIR) Program Update The first call for the Port Haney House is completed and the artist selected is Ms. Kat Wahamma of Mission (she will attend a future Commission meeting.) The next steps will be to select the artist for the Osprey Village studio. A video on the AIR program, prepared by Yvonne Chui, Recreation Manager Arts & Community Connections, was shown. 5.2 Pitt Meadows Centennial Garden Update Pitt Meadows Council received additional information from Neighbourhood feedback, at their Council meeting of February 11 and made the decision not to proceed with the location proposed. Staff was directed to look for alternate options. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 5 14-014 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -February 13, 2014 6. Decision Items Please note that Commissioner Alannah Carmichael left the meeting at 7:24 pm. 6.1 Maple Ridge Concert Band -Bandstand Project Councillor Hogarth requested clarification on the ornamental iron scrolls and Mr. Tom Walker provided a detailed drawing. It was moved and seconded That a recommendation be sent to Maple Ridge Council that the following requests made by the Maple Ridge Concert Band Association be considered for approval: (a) To complete the wrought iron ornamentation and copper roof treatment on the Maple Ridge Bandstand subject to meeting the District's permit and safety requirements. (b) To recognize their sponsors with the placement of raised bronze plaques consistent with those already in place on the bandstand steps, to a maximum of twenty plaques. (c) To fundraise during the 20th anniversary celebration event, for the funds needed to complete the remaining bandstand projects. CARRIED Please note that Commissioner Alannah Carmichael returned to the meeting at 7:30 pm. 6.2 Festival Support Policy Sue Wheeler introduced the Festival Support policy and indicated the main change was to separate and remove the procedural steps from the policy and the definitions were updated. R14-015 It was moved and seconded That the revised Festival Support Policy dated February 13, 2014 be approved. CARRIED 6.3 Municipal Alcohol Policy Wendy McCormick reviewed the changes made since the draft policy was first introduced to the Commission in November 2013. Additional research and work has been completed and the policy is being brought back for approval. Ms. Swift suggested that staff could conduct a review of the booking process and bring the results back to Commission at a future date. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -February 13, 2014 R14-016 It was moved and seconded That Commission Policy P124 Public Events Where Alcohol is Permitted -Municipal Properties be approved and further, that the Designated Driver Program policy dated June 1998 be rescinded. CARRIED Opposed: Commissioners Deb Walters, Dave Murray and Garett MacDonald. R14-017 6.4 Equestrian Access on Dykes The request from Pitt Meadows resident, Ms. Vicky Biamonte was introduced; a copy of her letter was included with the agenda package. A discussion followed . It was moved and seconded That a recommendation be forwarded to Pitt Meadows Council that equestrian use on the dyke trail system to permit safe access to the designated equestrian trails in the area be approved. CARRIED 6.5 BCRPA Symposium Participation Following a discussion, it was confirmed that Shannon Roberts and Alannah Carmichael will be registered to attend the 2014 BCRPA Symposium on behalf of the Commission. 7. Information Items 7.1 Parks & Leisure Services Satisfaction Survey Kelly Swift reviewed the report for Commission's information. Results of the survey will be shared at a future meeting. 7.2 Communities in Bloom (CIB) Geoff Mallory reported that Maple Ridge Council has approved the CIB program to proceed in Maple Ridge for 2014. The CIB Committee will now begin working on the application. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -February 13, 2014 R14-018 It was moved and seconded Amended That the information items be received 8. Commission Liaison Reports Commissioner Mike Murray: CARRIED • Reported that Superintendent Jan Unwin has accepted a position with the Ministry of Education and Ms. Laurie Meston will be stepping in as Acting/Superintendent until a replacement is found. Commissioner Gwen O'Connell: • Expressed appreciation for the professional service provided by the School District's Booking Clerk. • Asked whether the Pitt Meadows Museum Fee for Services was full paid or if a portion was held back. Staff will follow up. Commissioner Garett MacDonald: April 10, 2014 • Commissioner MacDonald questioned why Councillor Murray changed his vote at Council. 9. 10. 11. R14-019 Staff Liaison Reports -Nil. Question Period -Nil. Motion to Adjourn It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to (c) labour relations or employee negotiations. CARRIED The regular meeting adjourned at 8:10 pm . Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of5