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HomeMy WebLinkAboutPLSC 2014-03-13 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, March 13, 2014 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Don Mitchell, Chair Commissioner Ernie Daykin Commissioner Al Hogarth Commissioner Michael Morden Commissioner Deb Walters Commissioner Gwen O'Connell Commissioner David Murray Commissioner Mike Murray Commissioner Eleanor Palis Commissioner Alanna Carmichael Commissioner Stefany Tunshell STAFF MEMBERS PRESENT Kelly Swift David Boag Sue Wheeler Don Cramb Danielle Pope Tony Cotroneo Christa Balatti Kathryn Baird Ingrid Kraus COMMISSIONERS ABSENT Commissioner Dave Rempel Commissioner Garett MacDonald, Vice-Chair Commissioner Shannon Roberts Commissioner Michael Jacob Guests: Ms. Lorna Jones Mr. Rick Higgs Ms. Leslie Norman 1. Welcome & Introductions Member at Large, Maple Ridge Mayor, District of Maple Ridge Councillor, District of Maple Ridge Councillor, District of Maple Ridge Mayor, City of Pitt Meadows Councillor, City of Pitt Meadows Councillor, City of Pitt Meadows Chair, School District No. 42, Board of Education Trustee, School District No. 42, Board of Education Member at Large, Maple Ridge Member at Large, Maple Ridge General Manager: Community Development, Parks & Recreation Services Director Parks & Facilities Director of Community Services Sr. Recreation manager Business Operations Manager Recreation Manager Youth & Neighbourhoods Recreation Manager Health & Wellness Volunteer & Special Events Coordinator Executive Assistant Trustee, School District No. 42, Board of Education Member at Large, Pitt Meadows Member at Large, Pitt Meadows Member at Large, Maple Ridge Director, Human Resources/Communications, City of Pitt Meadows Co-Chair Pitt Meadows Centennial Committee Co-Chair Pitt Meadows Centennial Committee There being a quorum present, Don Mitchell called the Regular Meeting to order at 6:35 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Amended Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 13, 2014 2. Adoption of the Agenda April 10, 2014 Commissioner Michael Morden noted that Maple Ridge Council received a letter for the Whonnock Lake Caretaker and that it was missed under Correspondence on the Agenda . Staff confirmed the applicant was referred to the RFP process. R14-020 3. R14-021 It was moved and seconded That the Agenda for March 13, 2014 be adopted with the following amendments: • Delete Item 4.1-Members of the West Coast Football Club were unable to attend due to extenuating circumstances. • Add 4.2 -Pitt Meadows Centennial Committee Delegation. Minutes of the Commission Regular Meeting -February 13, 2014 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of February 13, 2014 be adopted as circulated. CARRIED DEFERRED 4. Delegations 4.1 West Coast Football Club -deferred to April. 4.2 Pitt Meadows Centennial Committee Ms. Lorna Jones, Manager of Human Resources/Communications along with the Pitt Meadows Centennial Committee Co-Chairs, Mr. Rick Higgs and Ms. Leslie Norman, showed a PowerPoint outlining the plans for the City of Pitt Meadows Centennial Celebrations for 2014. 5. Decision Items 5.1 Festival Support Recommendations -First Intake March 2014 Staff report dated March 13, 2014 recommending; • Approval of the festival support allocations First Intake March 2014; • Approval of the Maple Ridge Concert Band request for one time funding; • A request be forwarded to both Maple Ridge and Pitt Meadows Councils to consider an increase in funding for festival support during the 2015 business planning process. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of6 ) 14-022 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 13, 2014 On behalf of the Festival Support Sub-committee, Commissioner Stefany Tunshell provided a report on the review process, rationale for the funding allocations and recommendations for future funding reviews. It was moved and seconded 1. That the festival support allocations for May to November 2014 be approved as noted in the summary developed by the Commission Festival Support sub-committee, attached to the 2014-03-13 report on this subject for a total allocation of $32,450; 2. That a request be forwarded to Maple Ridge Council to fund the one-time Maple Ridge Concert Band, Bandstand Fundraising Event; 3. That a request be forwarded to both Maple Ridge and Pitt Meadows Councils to consider an increase in funding for festival support, during the 2015 business planning process. CARRIED 5.2 Ridge Meadows Seniors Society (RMSS) Governance Review Staff report dated March 13, 2014 recommending endorsement of recommendations by Parks & Leisure Staff to support the Ridge Meadows Seniors Society and Pitt Meadows Seniors Centre with their governance model. Sue Wheeler provided a review on the history of the agreement with RMSS and the addendum agreement for the Pitt Meadows Seniors Centre (PMSC). Tony Cotroneo introduced RMSS members in attendance, Gaetan Rutherford, Jackie Diewold, Richard Silver and PMSC Members, Ron Darcus, Iris Darcus, Thelma Boudreau and Marg Cook. Mr. Cotroneo then reviewed the report in detail. R14-023 It was moved and seconded That Parks & Leisure Staff be directed to support the Ridge Meadows Seniors Society and the Pitt Meadows Seniors Committee to implement the recommendations outlined in this report designed to improve the RMSS governance model and the operation of the Pitt Meadows Seniors Centre; And further, That staff be directed to support the Ridge Meadows Seniors Society in incorporating the recommendations from the governance review into the Ridge Meadows Seniors Society Strategic Plan and ensure that these recommendations and findings inform the renewal process for the 2015-2017 Commission Fee for Services Agreement with the Ridge Meadows Seniors Society. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 13, 2014 R14-024 R14-025 Opposed Commissioners Deb Walters, Gwen O'Connell, Dave Murray and Stefany Tunshell. 5.3 Automatic External Defibrillator (AEDJ Policy Staff report dated March 13, 2014 recommending endorsement of the AED Policy. Christa Balatti spoke to the report and addressed questions. It was moved and seconded That Policy P126 -Automatic External Defibrillator (AED) be approved. CARRIED 5.4 Golden Ears Winter Club Staff report dated March 13, 2014 recommending endorsement of recommendations presented by Parks & Leisure Services staff to work with the Golden Ears Winter Club to develop a Fee for Service Agreement during the 2015 business planning process. Don Cramb reminded the Commission of the presentation made by the club at the January meeting and spoke to the report. It was moved and seconded That staff be directed to work with the Golden Ears Winter Club to develop a Fee for Service Agreement for consideration during the 2015 Business Planning process. R14-026 CARRIED 5.5 Parks & Leisure Services Citizen Satisfaction Survey Staff report dated March 13, 2014 recommending endorsement of the revised questions in the 2014 Parks & Leisure Services Citizen Satisfaction Survey. Danielle Pope reviewed the staff report and noted that the revised questions were attached. It was moved and seconded That the revised questions contained in the staff report dated March 13, 2014 on the draft 2014 Parks & Leisure Services Citizen Satisfaction Survey be approved. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 13, 2014 6. Discussion Items 6.1 Joint Leisure Services Model Review CARRIED Staff report dated March 13, 2014 providing information and background on the Joint Leisure Services Model Review. Kelly Swift provided an overview of the review process. The RFP for a consultant to oversee this work closed today and, the project team made up of Mark Roberts, Director of Finance and Facilities for City of Pitt Meadows, Trevor Thompson, Manager of Finance for District of Maple Ridge and Kelly Swift, will be reviewing submissions next week. Kelly Swift recently met with Flavia Coughlan, Secretary-Treasurer, and a meeting to discuss this subject with the School District has been established. 6.2 Pitt Meadows Family Recreation Centre Hours of Operation & Anticipated Opening Danielle Pope reported on the plans for the soft opening of the new facilities expected the first week in April and that the grand opening will be incorporated into the City of Pitt Meadows Centennial celebration on April 25. In order to meet the needs of our customers, changes have been made to the schedule and the new hours of operation will be: Monday to Friday -6:00 am to 9:30 pm Saturday and Sunday -8:00 am to 8:00 pm Statutory Holidays -8:30 am -4:00 pm Closed Christmas Day, Boxing Day, New Year's Day It is anticipated that increased revenues will offset the cost of increased operating hours however, this will be monitored. Early morning programming has been expanded and staff will continue to gather information on opportunities for additional programming as customers begin using the new amenities. 7. Information Items 7.1 Maple Ridge Leisure Centre (MRLS) Update Staff report dated March 13, 2014 providing an update on the Maple Ridge Leisure Centre. The report responds to a request from Maple Ridge Council for staff to provide information on revenue collection for the MRLS. The report will be on the Maple Ridge Council agenda of March 17, 2014 7.2 Email: Emmeline Mohun Park The citizen's email is provided for information. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 13, 2014 8. Commission Liaison Reports Commissioner Mike Murray reported that a press release will be issued regarding this year's School budget which will include cuts of over $500K. Staff and Trustees are meeting with PAC groups, talking to MLA's and the Provincial Ministry. Commissioner Palis reported that students have raised $1,700 in cash and 21,000 pounds of food for the local Food Bank. Commissioner Dave Murray visited Pitt Meadows Senior Secondary as they hosted the grade 8 boys and girls provincial championships with 32 teams of about 600 participants. These championships have been taking place in Pitt Meadows for several years and are a great economic stimulator for the community. Commissioner Daykin reported on the Book Reading event at Golden Ears Elementary. He also noted that there was a February 28th meeting of twenty-two leadership students at MRSS from the various District No. 42 high schools and that there are some fabulous future leaders coming from our communities. 9. Staff Liaison Reports -Nil 10. Question Period -Nil 11. Adjourn The regular meeting adjourned at 8:20 pm. Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of6