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Home My WebLink AboutPLSC 2014-10-09 Minutes.pdfCity of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, October 9, 2014 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Ernie Daykin, Chair Commissioner Al Hogarth Commissioner Michael Morden Commissioner Deb Walters Commissioner David Murray Commissioner Mike Murray Commissioner Dave Rempel Commissioner Shannon Roberts Commissioner Stefany Tunshell STAFF MEMBERS PRESENT Ms. Kelly Swift Mr. David Boag Ms. Wendy McCormick Ms. Sue Wheeler Ms. Yvonne Chui Ms. Ingrid Kraus COMMISSIONERS ABSENT Commissioner Gwen O'Connell Commissioner Eleanor Palis Commissioner Alanna Carmichael Commissioner Michael Jacob Commissioner Don Mitchell, Chair Commissioner Garett MacDonald, Vice-Chair 1. Welcome & Introductions Mayor, District of Maple Ridge Councillor, District of Maple Ridge Councillor, District of Maple Ridge Mayor, City of Pitt Meadows Councillor, City of Pitt Meadows Chair, School District No. 42, Board of Education Trustee, School District No. 42, Board of Education Member at Large, Pitt Meadows Member at Large, Maple Ridge General Manager, Community Development, Parks & Recreation Services Director Parks & Facilities Director Recreation Director Community Services Recreation Manager, Arts & Community Connections Executive Assistant Councillor, City of Pitt Meadows Trustee, School District No. 42, Board of Education Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows In the absence of Chair Don Mitchell, Commissioner Ernie Daykin chaired the meeting. There being a quorum present Commissioner Daykin called the regular meeting to order at 6:30 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 ot4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -October 9, 2014 Draft 2. Adoption of the Agenda R14-053 It was moved and seconded That the Agenda for October 9, 2014 be adopted as circulated. CARRIED 3. Minutes of the Commission Regular Meeting -September 11, 2014 R14-054 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of September 11, 2014 be adopted as circulated. 4. Delegations 4.1 Mr. Brian Johnston, PERC CARRIED Ms. Swift introduced Brian Johnston of Professional Environmental Recreation Consultants, who was retained by both Councils to conduct the review of the Joint Leisure Services Agreement. Mr. Johnston went over the process undertaken to gather input from both Councils and the eight recommendations that flowed out of his report of July 31, 2014. The current joint agreement has been a very successful model for the past twenty years and continues to deliver a great deal of benefits to both communities. The recommendations are seen as an opportunity to strengthen an already good partnership. A discussion followed. Commissioner Daykin reported that prior to the Commission meeting this evening, a joint meeting of both Councils was held to review the eight recommendations in more detail and provide additional feedback. Ms. Swift advised that the next steps will be to take the additional information received from both Councils and bring forward a report to each Council to adopt the recommendations. The Commission will be provided with updates as they come available. Commission members acknowledged and thanked Mr. Johnston for the work completed on this review. Mr. Johnston left the meeting at 6:50 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -October 9, 2014 Draft 5. Staff Presentations -Nil 6. Discussion Items 6.1 Facility Admission Fee Structure Ms. Wendy McCormick showed a PowerPoint and provided an update on the comparison of services provided by community recreation facilities to privately owned/operated and specialized fitness studios. A discussion followed and additional suggestions were made for consideration. Ms. McCormick also provided an update on the admission statistics for Pitt Meadows. There were 33,036 visits at this time last year and for 2014, there were 35, 379 visits recorded, despite the Pitt Meadows Family Recreation Centre being closed for the entire first quarter of the year. Ms. Swift clarified that the presentation was also to show that services and bundles vary greatly among the different types of fitness providers. Work on performance measures planned in 2015 will help to clarify the PLS role. Staff continues to monitor admissions and ensure that our facilities remain open and accessible to everyone. Please note that Commissioner Deb Walters left the meeting at 7:20 pm. 6.2 Whonnock Lake Update Mr. Bruce McLeod provided the history of the master plan for Whonnock Lake which began in 1978. In 2000, the new master plan was undertaken and five projects identified; in 2013 funding for four projects became available. An open house was held September 25, 2014 to gather input and Mr. McLeod showed a PowerPoint on the various design components of the plan to date. A discussion followed and staff noted a number of additional comments and suggestions. Work will continue with the development of detailed design plans and tender documents, and the contract award will be brought to Maple Ridge Council for approval. Please note that Commissioner Al Hogarth left the meeting at 7:50 pm 7. Decision Items 7.1 Pitt Meadows Arts Council Operating & Lease Agreement and Cultural Facilities Rental Grant Program Commissioner Mike Murray declared a conflict of interest for decision item 7.1 and 7 .2 as he is a member of the Arts Council Board . Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regu lar Meeting Minutes -October 9, 2014 Draft As there was no longer a quorum present, items 7.1 and 7.2 will be deferred to the November 13, 2014 meeting. 8. Information Items -Nil 9. Commission Liaison Reports -Nil 10. Staff Liaison Reports -Nil Mr. David Boag provided an update on the responses to the Dog Days of Summer Trials that took place for one week each at Tolmie, Westview and Upper Maple Ridge Parks. Staff are presently going through the surveys and email comments received. A report and recommendation will be coming forward at the November meeting. Ms. Sue Wheeler reported that the Remembrance Day events will take place on November 11 in Spirit Square, Pitt Meadows and Memorial Peace Park in Maple Ridge with both beginning at 11:00 am. The CPR Holiday Train has added a stop in Pitt Meadows and the event takes place on December 17. The Food Bank will be participating in both Maple Ridge and Pitt Meadows. Ms. Wendy McCormick reported that in response to the teachers job action, staff were able to host camps for children at the Maple Ridge Leisure Centre (MRLC) and Pitt Meadows Family Recreation Centre (PMFRC). The PMFRC saw 102 children in June and 207 in September. The MRLC saw 245 children in June and 352 in September. 11. Question Period -Nil 12. Adjourn The regular meeting adjourned at 8:20 pm. Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of4