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Home My WebLink AboutPLSC 2015-10-08 Minutes.pdf Page 1 of 4 City of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room, Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, October 8, 2015 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Nicole Read, Chair City of Maple Ridge, Mayor Commissioner Bruce Bell, Vice-Chair City of Pitt Meadows, Councillor, Acting/Mayor Commissioner Richard Boulton Member at Large, Pitt Meadows Commissioner David Murray City of Pitt Meadows, Councillor Commissioner Mike Murray School District No. 42, Board of Education, Chair Commissioner Eleanor Palis School District No. 42, Board of Education, Trustee Commissioner Dave Rempel School District No. 42, Board of Education, Trustee Commissioner Shannon Roberts Member at Large, Pitt Meadows Commissioner Tyler Shymkiw City of Maple Ridge, Councillor Commissioner Mike Stark City of Pitt Meadows, Councillor STAFF MEMBERS PRESENT Kelly Swift General Manager: Community Development, Parks & Recreation Services Wendy McCormick Director Recreation David Boag Director Parks & Facilities Geoff Mallory Manager Parks & Open Space Bruce McLeod Manager Parks Planning & Development Ingrid Kraus Executive Assistant COMMISSIONERS ABSENT Commissioner John Becker City of Pitt Meadows, Mayor Commissioner Nancy Jellett Member at Large, Maple Ridge Commissioner Don Mitchell Member at Large, Maple Ridge Commissioner Christine Smith Member at Large, Maple Ridge Commissioner Kiersten Duncan City of Maple Ridge, Councillor Commissioner Stefany Tunshell Member at Large, Maple Ridge There being a quorum present, Chair Nicole Read called the meeting to order at 6:35 pm. 1. Welcome & Introductions Commissioner Read welcomed everyone to the meeting and introductions were made. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes – October 8, 2015 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 4 2. Adoption of the Agenda R15-066 It was moved and seconded That the Agenda for October 8, 2015 be adopted as circulated. CARRIED 3. Minutes of the Commission Regular Meeting – September 10, 2015 R15-067 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of September 10, 2015 be approved as circulated. CARRIED 4. Delegations 4.1 Ms. Lindy Sisson, Executive and Artistic Director, Maple Ridge Pitt Meadows Arts Council – Season Premiere Update Ms. Lindy Sisson introduced Mr. Phillip Hartwick, Business Manager. She then provided an update and highlights of the operations, events, memberships, their new branding and logo, financial position and statistics. A copy of the annual report, financial statements and three year strategic plan were circulated with the agenda package. Ms. Sisson also left copies of the 2015/2016 Season brochure for information. 5. Staff Presentations: 5.1 Proposed Synthetic Field Update Mr. Bruce McLeod provided an update on the concept plans for the proposed field in the Albion area. Using a PowerPoint, maps were used to show the potential for the four fields, lighting options for evening games and expanded parking areas. Staff have received input from sports organizations and will continue to meet with stakeholders through the process. Questions were raised abut the budget, drainage, impacts for events in the area and opportunities for a field house in the future. 5.2 Whonnock Lake Update Mr. Bruce McLeod provided an update on the project to date and used a PowerPoint to show the maps of the new features, the gazebo, playground and drainage work completed. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes – October 8, 2015 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 4 5.3 Leisure Centre Pool Expansion Final Drawings Mr. Michael Millward used PowerPoint slides to introduce the final drawings and reviewed the new features for the pool expansion project in detail. Questions addressed included chemical treatment alternatives, the advantages of keeping the waterfall, project schedule and tender process. 5.4 Dog Off Leash Park – Gold Ears Bridge Site Mr. Bruce McLeod used a PowerPoint to highlight the subject area and proposed off leash park site. Discussions with Translink are ongoing and if feasible, additional discussions will need to take place with the bridge operator and residents in the area. Commissioner Stark Left the meeting at 7:20 pm 6. Decision Items 6.1 Pickeball Court Recommendations Mr. Geoff Mallory provided an update on the request received from residents for pickleball courts and reviewed the staff report. Currently there are no outdoor courts in Pitt Meadows and three in Maple Ridge. A discussion followed on input to be gathered from the tennis groups, looking at how North Vancouver handled their courts, and what is included in these costs. R15-068 It was moved and seconded That a recommendation be forwarded to Pitt Meadows Council on a preferred option for consideration in their 2016 Capital Budget; 1. Conversion of the existing practice one-half court at Somerset Park to 2 Pickleball courts at a cost of $10,000, OR 2. Conversion of 2 of the 4 tennis courts at Pitt Meadows Athletic Park to 4 Pickleball courts at an approximate cost of $30,000, OR 3. Construction of 2 new Pickleball courts in Cottonwood Park at an approximate cost of $50,000. CARRIED Ms. Kelly Swift advised the Commission that Mr. Geoff Mallory is leaving to join the City of Langley. Mr. Mallory was thanked for all of his work in the parks department. 7. Discussion Items 7.1 Commission Evaluation 2015 Ms. Kelly Swift provided the background on this evaluation which has been completed annually but was not done in 2014 due to the JLSA review. Feedback will be collated and the summary returned to Commission for discussion in November. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes – October 8, 2015 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 4 7.2 Sharps Containers Ms. Kelly Swift spoke to the resolution made by Maple Ridge Council at their September 29 meeting. She then provided an update on an earlier presentation made to Maple Ridge Council by the Fraser Health Authority (FHA). Concerns have been raised around the number of needles found in parks and school areas, the various needle distribution programs and the gaps in service for needle pick up. Staff will be engaging FHA in further discussions around this topic. A discussion followed on the concerns, where and how needle disposal boxes are used now, expectations of FHA, harm reduction practices, education and possible solutions. Once more information is available, this item will be brought back to the Commission. Commissioner Palis indicated that she would be able to send information on programs available in Vancouver and other areas to Ms. Swift. 7.3 Chilcotin Park Mr. David Boag advised that this park project has been completed and showed some pictures of the new play equipment, landscaping and fencing around the park. 8. Information Items 8.1 Maple Ridge Pitt Meadows Arts Council 2014-2015 Annual Report (handout) 8.2 Maple Ridge Pitt Meadows Arts Council Financial Statements (handout) 8.3 Maple Ridge Pitt Meadows Arts Council Strategic Plan (handout) 9. Commission Liaison Reports – Nil. 10. Staff Liaison Reports – Nil. 11. Question Period – Nil. 12. Motion to adjourn The regular meeting adjourned at 7:50 pm. ________________________________ Nicole Read, Chairperson /ik