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HomeMy WebLinkAboutPLSC 2015-01-08 Minutes.pdfCity of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at Pitt Meadows City Hall, 12007 Harris Road , Pitt Meadows, British Columbia, on Thursday, January 8, 2015 at 6:30 pm. COMMISSIONERS PRESENT Commissioner John Becker Commissioner David Murray Commissioner Mike Stark Commissioner Nicole Read Commissioner Kiersten Duncan Commissioner Mike Murray Commissioner Eleanor Palis Commissioner Dave Rempel Commissioner Richard Boulton Commissioner Shannon Roberts Commissioner Nancy Jellett Commissioner Don Mitchell Commissioner Christine Smith Commissioner Stefany Tunshell STAFF PRESENT Ms. Kelly Swift Mr. David Boag Ms. Wendy McCormick Ms. Sue Wheeler Mr. Geoff Mallory Mr. Tony Cotroneo Ms. Sunny Schiller COMMISSIONERS ABSENT Commissioner Tyler Shymkiw 1. Welcome & Introductions Mayor, City of Pitt Meadows Councillor, City of Pitt Meadows Councillor, City of Pitt Meadows Mayor, City of Maple Ridge Councillor, City of Maple Ridge Chair, School District No. 42, Board of Education Trustee, School District No. 42, Board of Education Trustee, School District No. 42, Board of Education Member at Large, City of Pitt Meadows Member at Large, City of Pitt Meadows Member at Large, City of Maple Ridge Member at Large, City of Maple Ridge Member at Large, City of Maple Ridge Member at Large, City of Maple Ridge General Manager, Community Development, Parks & Recreation Services Director Parks & Facilities Director Recreation Director Community Services Manager, Parks & Open Space Recreation Manager Youth, Seniors & Neighbourhood Services Committee Clerk Councillor, City of Maple Ridge Kelly Swift, General Manager, Community Development, Parks and Recreation Services, called the meeting to order at 6:33 pm. 2. Appointment of Chair and Vice Chair Commissioner Nicole Read was nominated and elected as Chair. Commissioner John Becker was nominated and elected as Vice-Chair. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 8, 2015 R15-001 3. R15-002 It was moved and seconded That the ballots used during voting be destroyed. CARRIED Adoption of the Agenda It was moved and seconded That the Agenda for January 8, 2015 be adopted as circulated with the following amendment: Item 6.1 -removal of the second line "and Cultural Facilities Rental Grant Program" CARRIED 4. Minutes of the Commission Regular Meeting 4.1 Regular meeting of October 9, 2014 R15-003 It was moved and seconded That the minutes of the Regular meeting of October 9, 2014 be adopted as circulated. CARRIED 4.2 Regular meeting of October 30, 2014 R15-004 It was moved and seconded That the minutes of the Regular meeting of October 30, 2014 be adopted as circulated. CARRIED 5. Delegations 5.1 Ms. Lindy Sisson, Executive Director, Maple Ridge-Pitt Meadows Arts Council Annual Report Ms. Lindy Sisson provided a review of Arts Council activities and highlights from 2014. A video was shown of the different activities and participants in Arts Council programs. 5.2 Ms. Devon Benoit, Pitt Meadows Community Garden Ms. Devon Benoit gave a presentation on the activities of the Pitt Meadows Community Garden during 2014. This popular program provides over one hundred community plots and provides plots to non-profit organizations. New this year is a greenhouse which allowed the group to extend their growing season by two months. A new website and logo are in the works. The group requested support from the Commission for water related costs. It was suggested that the group continue to work with staff on their new agreement, including the water costs, which would then come back to the Commission for review. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 8, 2015 5.3 Ms. Wendy McCormick, Maple Ridge Leisure Centre Update Ms. Wendy McCormick and Mr. David Boag made a presentation on the Maple Ridge Leisure Centre life cycle. The pool was constructed in 1980 and much of the pool equipment dates back to that time. Areas requiring updates and changes that would increase safety and accessibility were presented. Proposals for the work are currently being accepted and will be brought forward to Council for review. The goal is to extend the life of the Leisure Centre by 35 years. Please note: Commissioner Mike Murray declared a conflict with item 6.1 as he is on the Arts Council board and left the meeting for this item. 6. Decision Item: R15-005 R15-006 6.1 Maple Ridge Pitt Meadows Arts Council Operating & Lease Agreement Ms. Yvonne Chui, Recreation Manager, Arts and Community Connections, presented an overview of the proposed Arts Council operating and lease agreement including the operating agreement with the Commission for the ACT facility, the lease agreement with the City of Maple Ridge, and the fee for service agreement for the Art Gallery. A provision has been added to include Pitt Meadows and Maple Ridge Councillors as non-voting members on the board. It was moved and seconded a) That the Chair and General Manager, Parks and Leisure Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Operating Agreement for 2015 -2017; b) That a recommendation be forwarded to Maple Ridge Council that the Manager, Legislative Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Lease Agreement 2015 -2017. CARRIED 6.2 Ridge Meadows Seniors Society Operating & Lease Agreement Mr. Tony Cotroneo, Recreation Manager Youth, Seniors & Neighbourhood Services made a presentation on the Ridge Meadows Seniors Society and their operating and lease agreement. The proposed agreement allows some additional flexibility for the society to apply for grants and provides for accountability. It was moved and seconded a) That the Chair and General Manager: Community Development, Parks and Recreation be authorized to execute the Ridge Meadows Seniors Society Operating Agreement and further; b) That a recommendation be forwarded to Maple Ridge Council that the Manager, Legislative Services be authorized to execute the Ridge Meadows Seniors Society Lease Agreement of the Maple Ridge Senior Activity Centre and further; Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 8, 2015 R15-007 R15-008 R15-009 R15-010 R15-011 c) That a recommendation be forwarded to Pitt Meadows Council that the Manager, Legislative Services be authorized to execute the RMSS sub-Lease of the Pitt Meadows Senior Centre to Ridge Meadows Seniors Society. CARRIED It was decided to proceed with 6.4 prior to Item 6.3. 6.4 Dog Off Leash Park Recommendations -Feedback Mr. Geoff Mallory, Manager, Parks & Open Space, made a presentation on the process for selecting potential locations for dog off leash parks. Mr. Mallory explained that test sites had been held during the summer to allow area residents to experience the parks. The merits of the process and each site were discussed. It was moved and seconded That the provision of dog waste bags and the cleanup of dog waste be the responsibility of dog owners at all parks. CARRIED Commissioner Roberts OPPOSED. It was moved and seconded That staff be directed to create a dog off-leash site at Upper Maple Ridge Park. CARRIED It was moved and seconded That staff be directed to create a dog off-leash site at Tolmie Park. CARRIED It was moved and seconded That staff be directed to create a dog off-leash site Westview Park. A. B. CARRIED It was moved and seconded That staff be directed to work with nearby residents and park users to identify appropriate areas within each park to be used as off-leash areas, and the hours that the off-leash locations be open; AND That staff be directed to update the Commission on any reported concerns and actions taken after six months regarding the off-leash areas and work with park users and residents in dealing with any concerns that may arise at each of the sites. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -January 8, 2015 ) R15-012 It was moved and seconded That staff develop a policy on off-leash parks as part of the 2016 work plan. CARRIED 6.3 Sport and Physical Activity Policy -P129 -Feedback R15-013 It was moved and seconded That Commission Policy P129 -Sport and Physical Activity be adopted. CARRIED 7. Discussion Items -Nil 8. Information Items 8.1 Letters -Scotties Tournament of Hearts Correspondence was received by both City Councils requesting support for the Scotties Tournament of Hearts. A grant has been allocated by the City of Maple Ridge and Parks staff will be supporting the event. 8.2 PLS Commission 2015 meeting schedule The PLS Commission 2015 meeting schedule was provided to Commission members. 9. Commission Liaison Reports -Nil 10. Staff Liaison Reports -Nil 11. Question Period David Lingham -Mr. Lingham is a Hammond area resident and spoke in regards to Tolmie Park. Mr. Lingham asked that the impact on the community of the decision to install an off leash park be taken under advisement and asked for increased communication with area residents. Mr. Rory Dafoe -Suggested the 2016 policy include a process for closing off leash parks. 12. Adjourn The regular meeting adjourned at 9:03 pm . Chairperson /ss Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of5