HomeMy WebLinkAboutCHC 2014-08-06 special meeting minutes.pdf
Community Heritage Commission Regular Meeting Page 1
The Minutes of the Special Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on
Wednesday, August 6, 2014 at 12:00 p.m.
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COMMISSION MEMBERS PRESENT
Brenda Smith, Chair Maple Ridge Historical Society
Faye Isaac, Vice-chair Maple Ridge Historical Society
Cyndy Johnson-McCormick Community at Large
Craig Speirs Community at Large
Michael Cook Community at Large
Steven Ranta Community at Large
STAFF PRESENT
Lisa Zosiak Staff Liaison, Planning Department
REGRETS/ABSENT
Councillor Bob Masse Council Liaison
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1. Call to order
There being a quorum present, Brenda Smith called the meeting to order at 12:00 pm.
2. Adoption of the August 6, 2014 Agenda.
R14-027 It was moved and seconded.
That the Agenda for the Special Meeting of August 6, 2014 be adopted.
CARRIED
3. New and Unfinished Business
3.1 Digitization Project
Brenda Smith explained to the group that the digitization project is currently in Phase
I and cannot move any further until an inventory of the records in the municipal
archives has been completed. The current archive space and location make it
difficult to access and as such the District has placed restrictions on who they will
grant access. Valerie Billesberger has been on contract with the District as a records
manager for a number of years and is the most familiar with the municipal archives.
As such, the Clerk’s department recommended the Community Heritage Commission
contract with Ms. Billesberger to conduct an inventory of the specific records that the
CHC is interested in having digitized for public access. Ms. Billesberger prepared a
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C OMMUNITY H ERITAGE C OMMISSION
Community Heritage Commission
Special Meeting Minutes – Wednesday, August 6, 2014
Page 2
Consulting Agreement for the CHC to consider. Ms. Smith distributed copies of the
Agreement to the group for review and approval.
R14-028 It was moved and seconded.
That the Heritage Commission approve Consulting Agreement for CHC Digitization Project
Phase I to a maximum amount of $5,000 for services rendered by December 1, 2014.
CARRIED
4. Next Meeting: Tuesday, September 2, 2014
Agenda Deadline: Monday, August 18, 2014
Location: Blaney Room
5. Adjournment: 12:30 pm
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Chairperson
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