HomeMy WebLinkAboutCHC 2016-04-05 minutes.pdf(
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The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on
Tuesday, April 5, 2016 at 7:20 p.m.
COMMISSION MEMBERS PRESENT
Len Pettit
Eric Phillips
Sandra Ayres
Brenda Smith, Chair
Steven Ranta, Vice-Chair
Faye Isaac
STAFF PRESENT
Lisa Zosiak
Sunny Schiller
GUESTS
Erica Williams
REGRETS/ABSENT
Councillor Speirs
1. CALL TO ORDER
Community at Large
Community at Large
Community at Large
Maple Ridge Historical Society
Community at Large
Maple Ridge Historical Society
Staff Liaison, Community Planner
Committee Clerk
President, Maple Ridge Historical Society
Council Liaison
There being a quorum present, the Chair called the meeting to order at 7:20 pm.
2. AGENDA APPROVAL
R16-010 It was moved and seconded
That the agenda be amended to edit Item 8.1.3 to remove the word "Times" and be adopted
as amended.
CARRIED
3. MINUTES APPROVAL
R16-011 It was moved and seconded
That the Minutes of the March 1, 2016 meeting be adopted.
CARRIED
4. DELEGATIONS -Nil
CHG Minutes
April 5, 2016
Page 2 of 4
5. FINANCE
5.1 Financial Update -2016 Budget
The Chair provided an updated budget.
6. CORRESPONDENCE -Nil
7. NEW & UNFINISHED BUSINESS
7.1 Membership
7.1.1 Calendar of Events
A current calendar of events was provided via email by the Chair to the
Commission on April 5, 2016. Upcoming events were reviewed. There are
funds in the budget for Commission members to attend history related
events.
7.2 Next Meeting Date -May 3, 2016
The Commission will meet in May and June and then break for the summer. An
alternate date of September 1st was discussed for the September meeting due to a
conflict with a Council meeting.
8. SUBCOMMITTEE REPORTS
8.1 Communications Subcommittee
8.1.1 Heritage Here Newsletter
The Chair reported the Heritage Here Newsletter is a work in progress.
8.1.2 Local Voices
The Chair reported on the upcoming Local Voices sessions. A beekeeper, a
blacksmith and a member of Chess Club are booked for May. Fall sessions
are already planned.
8.1.3 Maple Ridge Newspaper
The Chair reported on the recent Maple Ridge news coverage regarding the
museum. The local magazine "What's On" has recently begun to include a
heritage feature.
8.1.4 Member of Parliament Open House
The Chair attended the Open House for recently elected Liberal MP Dan
Ruimy. The Chair reported that Mr. Ruimy's staff are open to receiving
heritage related information from the Commission for Mr. Ruimy's review.
8.2 Recognitions Subcommittee
8.2.1 Heritage Marker Inventory Project
The Heritage Marker Update Form was reviewed and approved. Steven
Ranta and Len Pettit volunteered to visit markers and collect current
information.
8.2.2 Heritage Week
A 2017 Heritage Award subcommittee will be formed at the May meeting.
It was agreed to add Item 8.2.3 CHC Marketing Package to the agenda.
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CHC Minutes
April 5, 2016
Page 3 of 4
R16-012
R16-013
8.2.3 CHC Marketing Package
An updated quote for a full marketing package for the Heritage Commission
has been obtained. The work will include an updated CHC logo, business
card template, letterhead, newsletter template.
It was moved and seconded
That $1,800 be allocated from the CHC budget for the graphic design update of the CHC
marketing package.
After discussion motion was withdrawn.
It was moved and seconded
That a decision on the purchase of an updated marketing package be postponed until a
Council Liaison is present.
CARRIED
The Chair will circulate the criteria for the work to Commission members.
8.3 Education Subcommittee
8.3.1 CHC Field Trip Update
Education Subcommittee Chair Sandra Ayres reported the field trip to the
North Vancouver archives has been rescheduled to June 4, 2016.
8.3.2 Coquitlam Heritage Symposium
Sandra Ayres reported she has reviewed the agenda for the upcoming
Coquitlam Heritage Symposium and is confident the event will provide a
wealth of information regarding museum planning. Ms. Ayres encouraged
Commission members to attend. The cost of attending will be covered for
Commission members.
8.3.3 BC Society Act Workshops
The Chair reported she had discussed the idea for the BC Society Act
Workshop with Yvonne Chui , Manager -Arts and Community Connections.
Arts organizations will also be impacted by the changes to the Act. Planning
for a local event will continue over the next few months in conjunction with
Lino Siracusa, Manager of Economic Development. The capacity for Maple
Ridge to host workshops and other educational events was discussed.
8.4 Digitization Project Subcommittee
The Chair reported that May 17th will be the next meeting of the Digitization Project
subcommittee. Data provided by Stephanie Riley, Records Management Coordinatur,
will be analyzed to determine the scope of next steps, including cataloguing historical
records. Mr. Gary Mitchell, provincial archivist emeritus will be invited to a meeting to
outline the municipality's legal obligations in regards to preserving the documents.
8.5 Heritage Inventory Project Update
The Staff Liaison reported the Request for Proposal is ready to be published. The
Heritage Inventory Update subcommittee will review the applications received.
8.6 Robertson Family Cemetery Project Subcommittee
The Staff Liaison is clarifying what protections may exist for the property. Costs are
being finalized so a request can be made to Council for the funds to have ownership
of this property taken over by the City.
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CHC Minutes
April 5, 2016
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9. LIAISON UPDATES
9.1 BC Historical Federation
The Chair will be attending the BC Historical Federation conference in Revelstoke and
will report on the activities of the CHC.
9.2 Heritage BC
Previously discussed.
9.3 Maple Ridge Historical Society
The MRHS recently hosted a tea and their Annual General Meeting.
9.3.1 Edge Family Legacy Project
Faye Isaac is pleased to see the Edge Family project presentation getting so
much attention. The Chair reported the next presentation will be in
Abbotsford. The project will be displayed in the library over the summer and
will then travel to a genealogical conference in Kelowna.
9.4 Council Liaison
The Chair reported she attended a very productive meeting March 10th with Mayor
Read, the Staff Liaison and Councillor Speirs to discuss the changes to the advisory
committees. A detailed business plan will be due in the fall.
10. QUESTION PERIOD
11. ROUNDTABLE
The Staff Liaison has received a donation of school books from the 1920s. They will be
passed to the MRHS.
Mr. Phillips reported the Hope museum is currently being moved and is not open for visitors.
Mr. Ranta reported he thought the presentation made to Council by the Chair earlier in the
evening was very well done.
Ms. Ayres recently visited an air museum in Tucson, Arizona.
The Chair recently enjoyed a visit to the Port Coquitlam museum and a nearby bakery.
12. ADJOURNMENT
It was moved that the meeting be adjourned at 8:58 pm.
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