HomeMy WebLinkAboutAFC 2023-02-07 Minutes.pdf____ ,._. __
mapleridge.ca
City of Maple Ridge
Audit & Finance Committee
MEETING MINUTES
The Minutes of the Regular Meeting of the Audit & Finance Committee
held in the Thornhill Room, City Hall on February 7, 2023 at 9:00 am
COMMITTEE MEMBERS PRESENT
Mayor Ruimy
Councillor Karleen Carreras, Chair
Councillor Jenny Tan
STAFF MEMBERS PRESENT
Scott Hartman
Catherine Nolan
Christina Crabtree
Chief Administrative Officer
Deputy Director of Finance
General Manager Corporate Services
Patrick Hlavac-Winsor
Trevor Thompson
General Counsel and Executive Director, Legislative Service
Director of Finance
GUEST
Brian Szabo BOO Canada LLP
1. CALL TO ORDER -9:00 am
2. APPROVAL OF THE AGENDA
R/2023-AFC-OO 1
It was moved and seconded
That the agenda for the February 7, 2023 Audit & Finance Committee Meeting be approved as
circulated.
CARRIED UNANIMOUSLY
3. ADOPTION OF MINUTES
R/2023-AFC-002
It was moved and seconded
That the minutes of the July 4, 2022 Audit & Finance Committee Meeting be adopted as
circulated.
4. DELEGATIONS -NIL
5. NEW AND UNFINISHED BUSINESS
5.1. Appointment of Chairperson
R/2023-AFC-003
It was moved and seconded
CARRIED UNAMIMOUSLY
That Councillor Carreras be appointed as Chairperson of the Audit & Finance Committee
Meeting for 2023.
CARRIED UNAMIMOUSLY
5.2. Role of the Audit & Finance Committee
Audit & Finance Committee Meeting Minutes
February 7, 2023
Page 2 of 2
The Deputy Director of Finance, provided an overview of the role of the Audit & Finance
Committee and the role of the External Auditor.
5.3. Review Terms of Reference
R/2023-AFC-004
It was moved and seconded
That the Terms of Reference for the Audit & Finance Committee be approved as circulated with
no amendments.
CARRIED UNAMIMOUSLY
5.4. Proposed 2023 Work Plan
The Deputy Director of Finance, provided details on the 2023 proposed Work Plan for the Audit
& Finance Committee.
R/2023-AFC-005
It was moved and seconded
That the draft 2023 Audit and Finance Committee Work Plan be approved with the addition of
an update on Development Cost Charges and Amenity Charges.
CARRIED UNAMIMOUSLY
5.5. Proposed Meeting Schedule for 2023
The Deputy Director of Finance, provided details on proposed meetings in Qi, Q2, Q3, and Q4 .
5.6. Audit Planning Report for 2022
Brian Szabo , audit partner with BDO Canada LLP provided details on the Audit Planning Report.
6. QUESTION PERIOD -NIL
7. NOTICE OF CLOSED MEETING -NIL
8. ADJOURNMENT at 12:30pm
~Karleen Carreras , Chair