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HomeMy WebLinkAboutCHC 2006-03-07 Minutes.pdf~/ ""' MAPLE RIDGE COMMUNITY HE RITAGE COMMISSION The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, March 7, 2006 at 7:00 p.m. COMMISSION MEMBERS PRESENT Councillor Craig Speirs Jordana Feist Jim Connor Claus Andrup Barbara Swanson Helmi Braches Sheila Nickols 1 STAFF PRESENT Diana Hall Cheryl Brewster REGRETS Rhys Clarke 1. Call to order Council Liaison Maple Ridge Historical Society Maple Ridge Historical Society Community at Large Community at Large Community at Large Community at Large Staff Liaison, Planning Department Committee Clerk Community at Large There being a quorum present, the Chair called the meeting to order at 7:09 pm. 2. R.06-05 Adoption of the Agenda It was moved and seconded That the Agenda for March 7, 2006 be amended to include new agenda items and be adapted. Community Heritage Commission Regular Meeting Page 1 of 5 Community Heritage Commission .Minutes Tuesday, March 7, 2006 CARRIED =\ 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-06 It was moved and seconded That the Minutes of the Community Heritage Commission February 7, 2006 Regular Meeting be adopted as circulated. CARRIED 4. Delegations and Presentations -nil 5. Current Projects and Unfinished Business 5.1 Review ofAfeeting Protocol The committee clerk reviewed meeting protocol. 5.2 Heritage Strategy Update 5.2.1 Awards Update Sheila Nickols reported on the success of February's Heritage Event which received good press coverage. Feedback included how beautiful the signage was and discussion points included: • The poster boards should be kept in perpetuity, to be displayed throughout the c01mmmity, a smaller version made, transferred to PDF format and posted on the web. Diana will contact the library for display opportunities. • The Commission will review the inclusion of building nominations in the fall • In the future, all former winners will receive a special invitation. 5.2.2 Update Newsletter Distribution & Website The c01mnittee clerk confirmed web updates including the addition of the last newsletter. The staff liaison distributed the draft copy of the current newsletter for feedback. Community Heritage Commission Regular kleeting Page 2 <~/'5 ) Community Heritage Commission 1Wiuutes Tuesday, March 7, 2006 5.3 5. 2. 3 Upcoming Events Saturday, May 20 is the date designated for the plaque unveiling for the Norwegian Cemetery in Whonnock. I-Ielmi will draw up an invitation list and anange the tent awning. Flowers and refreshments will be arranged and a diagram with directions will be provided. Diana will arrange for a cost summary. The Heritage Tea arranged by the Maple Ridge Historical Society takes place on April 1, from 1-4 p.m. at the Seniors' Activity Centre. This event commemorates residents born in Maple Ridge before 1962. Stantec Consulting has been hired to host visioning dates for the Official Community Plan. The Staff Liaison and the Council Liaison shared the imp01iance of the process. The first session is an evening event on Monday, March 20, 2006 from 7 to 9:30 p.m. The second will be held on Saturday, March 25 , 2006 from 9 a.m. to 12 noon. Both events will be hosted at Thomas Haney Secondary. Business Plan Reviewfor 2006 Diana Hall will update with quarterly :financial su111n1aries. Barbara Swanson reviewed the crisis with the trees on 124th being covered in English Ivy which will destroy them. Councillor Craig Speirs noted that the district is reviewing an invasive species strategy and suggested a discussion with Bruce McLeod before the next meeting to see if there's a good fit with some other work going on in the district. 5.4 Whonnock Community Assoc. Request-Byrnes Rd. Name Change The staff liaison reviewed a commission letter that was drafted for the chair's signature wherein the commission responds to the Whonnock Association's request for a street name change. The letter advises that a policy is being defined which is why it has taken some time to respond; the street naming policy will address street name changes, recognizing that CoLmcil has to pass policy. 5. 5 Review of Action Items List Youth Member: Jordana will re-send the information she compiled to Diana, including new interview questions that are more relevant to the youth position. Comnumity Heritage Commission Regular ·Meeting Page 3 <~f 5 Commuuity Heritage Commission Miuutes Tuesday, Marclt 7, 2006 Plaque sub-committee -Jordana will research the list that was identified in January and committee members will formalize into a motion for the next meeting. Members will pick up and help distribute the last newsletter (winter edition) and will also edit the current draft of the spring edition, with comments back to Diana. 6. New and Unfinished Business 6.1 Robertson Cemetery R06-06 It was moved and seconded That the Maple Ridge Community Heritage Commission support Robertson Cemetery being officially designated as a cemetery in the Land Titles Act and in the Official Registry of Cemeteries in Victoria. CARRIED Diana will prepare the staff report for council. 6. 2 Hitching Post -corner of 2 3 211d Councillor Craig Speirs advised the District has purchased this property and wants to ensure the area is recognized and documented prior to demolition. Jordana will take photos to create a visual record, and Craig will arrange a meeting time for a walkabout. Any articles or furniture within the building that contain historical value will be removed. 6.3 Turquoise House -22356 Selkirk Jordana reported that unfortunately, demolition of this building took place before the time capsule that was buried beneath it could be recovered; the Maple Ridge Historical Society was promised it would be contacted prior to the house removal but that did not happen. Both Councillor Speirs and the Staff Liaison will talk to the Bylaw department to ensure that in future, demotion does not take place without prior notice given to the historical society. 7. Committee Reports 7.1 Plaque Locations and Strategies.for Designation Discussed in item 5.5. Comnumity Heritage Commission Regular Nleetiug Page 4 <~l5 Community Heritage Commission M}nutes Tuesday, March 7, 2006 8. Correspondence 8.1 Newsletters from the Heritage BC were distributed for review 8.2 Whonnock News -Spring 2006 9. Next Meeting The next regular meeting is scheduled for Tuesday, April 4, 2006 with an agenda deadline of March 24, 2006. 10. Motion to Adjourn R06-07 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. The meeting adjourned at 8:07 p.m. Chairperson /cb Community Heritage Commission Regular :Meeting CARRIED Page 5 <~f 5