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HomeMy WebLinkAboutCHC 2006-06-06 Minutes.pdf,})"-. __ r"--' • ½...- \ . MAPLE RIDGE ~ Oi~1\ M U N l T Y H ER ] TAG E CO l\1 M l SS l O N ) The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, June 6, 2006 at 7:00 p.m. COMMISSION MEMBERS PRESENT Councillor Craig Speirs Barbara Swanson Helmi Braches Jordana Feist Claus Andrup STAFF PRESENT Diana Hall Amanda Gaunt REGRETS Rh ys Clarke Jim Connor Sheila Nickols 1. Call to order Council Liaison Community at Large Community at Large Maple Ridge Historical Society Community at Large Staff Liaison, Planning Department Committee Clerk Community at Large Maple Ridge Historical Society Community at Large There being a quorum present, the Chair called the meeting to order at 7:06 pm. 2. Adoption of the Agenda R06-12 It was moved and seconded That the Agenda for June 6, 2006 be adopted upon the inclusion of the following new agenda items: 6.1 Acknowledgement of Historic Hammond as a Complete Neighbourhood; 6.2 Naming of the New Extended Care Wing at the Maple Ridge Hospital 6.3 Thornhill OCP Designation 6.4 Hitching Post CARRIED Co111111uni(1· Heritage Commission Regular il1eeting Page I 0/7 Commuui(y Heritage Commission Jl!linutes Tuesday, June 6, 2006 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-I3 It was moved and seconded That the Minutes of the Community Heritage Commission May 2, 2006 Regular Meeting be adopted as circulated. CARRIED 4. Delegations and Presentations -nil 5. Current Projects and Unfinished Business 5.1 Heritage Strategy Update 5.1.1 Update Newsletter Distribution & Website Diana Hall Due to other work constraints, this has not been completed. An electronic distribution list will be developed after the summer break. 5. 1. 2 Upcoming Events It was put forward that it would be a good idea to have an event of some type to highlight the installation of the Commission's new plaques. This was discussed further. 5. 2 Review of Action Items List a. Draft Criteria for Youth Appointment Jordana Feist will complete this before the Fall and will send the information to Diana Hall. It is hoped that a youth member be on the committee before the September meeting. b. Talk to Bylaws re: demolitions Councillor Speirs reported that he had spoken with Pieter Den Uyl, Manager of Inspection Services regarding this matter and hopes that in the future the Commission will be advised of pending demolitions. It was suggested that a formal request in the form of a letter be written as follow up in order to put protocol in place which that depaiiment could acknowledge and respond to. A contact number for one of the Commission members would need to be included. Also, it was suggested that a request could go to Municipal staff Comnumi(y Heritage Commission Regular J\'1eetiug Page 2 of'7 Comm1111i~v Heritage Commission 1Willutes Tuesday, June 6, 2006 that these older buildings be gone through and documented on camera prior to demolition. ► ACTION ITE!vl -Diana Hall-compose a letter to as soon as possible to go to Licenses, Permits & By-laws Department Attention: Brock !vlcDonald and Peter Den Uy/ requesting that the Heritage Commission be advised of any future demolitions. c. Vine Issue Councillor Speirs reported that he had e-mailed Bruce McLeod, Parks & Leisure Services and had sent the minutes of the Heritage Commission's last meeting to keep Bruce informed of what was being discussed. It was requested that a response from Bruce be forwarded to both Barb Swanson and Diana Hall. It was stated that the Municipality was working on some form of noxious weed strategy but haven't quite defined it as of yet. d. Plaque Locations & Strategies for Designation Jordana put forward various locations on the suggestion list for plaques. There was a discussion on whether the Commission should designate plaques for various locations throughout the larger community or if a distinct region or smaller community should be focused on instead. A proposed list from the Sub-Committee put forward at the January 2006 meeting and found in the February 7, 2006 minutes included the following locations: ► A plaque in Port Haney commemorating Japanese Internment ► The Maple Ridge Park on 232nd Street which is the first park in the community ► Davison's Pool area including the north side of the river and Cross's Cabins ► The Maple Ridge Cemetery ► Hammond Stadium ► Boundary Park off 203rd R06-14 It was moved and seconded that plaques will be designated for the historic sites located throughout the larger community as put forward in the February 7, 2006 minutes as the Commission's budget allows. CARRIED There was a discussion revolving around the technical aspect of the plaques. Helmi Braches put forward that the plaques found in the Municipality park were the type which would be preferred. It had been found that the newest plaque at the Whonnock Cemetery, with its plexiglass configuration, gathers a lot of debris and moisture under the plexiglass. It was a general consensus Co1111//11llit1· Heritage Commission Regular .Heetillg Page 3 (~j' 7 Community Heritage Commission .lltfinutes Tuesday, June 6, 2006 that the committee did not want to continue with the plexiglass format for new plaques. There was also a discussion around the older plaques within in the community and the need to check on these plaques periodically to ensure that they are appropriately maintained. Claus Andrup reported that it appeared that the plaque at the Haney Wharf had been removed, though it was not known who had removed it. Committee members felt that if any plaques were removed by the City due to deterioration, the Committee should be advised. Jordana was asked to create panels for the plaques. These will be sent to Claus for editing and then forwarded to the other Committee members for review and revision by the end of July. It would be the goal to have these plaques installed in late August and the Committee will decide in September about how the installation of the newest plaques will be launched. ► ACTION ITEM -Jordana Feist-create panels.for the new plaques to send to Claus Andrup to edit prior to sending around to the Committee members e. Diana Hall to connect with Jordana Feist -Action Item Complete f. Development of Newsletter recipient list It was put forward that a mailing list data base be developed through the use of a spread sheet which will incorporate names and addresses of possible recipients. There was a discussion regarding the distribution of the newsletter. ► ACTION ITEM -Jordana Feist-check with the Directors of the Historical Society as to the provision of their mailing list to the Heritage Commission. ► ACTION ITEM -Committee Clerk -create a mailing list data base with the name and addresses sent in by the Committee members g. Action Item Completed h. Review of local buildings for awards Claus Andrup volunteered to take photos of as many buildings as possible during the summer months to find buildings appropriate for Fall nominations for the Heritage Awards Program in Spring 2007. Barb Swanson asked if historical buildings get grants and if there was anything in writing explaining how these grants or bylaws work. It was put Comnuuti(V Heritage Commission Regular Atfeeting Page 4 (ll 7 -J Co111n11111i~F Heritage Commission 1Winutes Tuesday, June 6, 2006 i. forward that although grants are available in theory, it involved a lot of work on the part of the owner to get these. Emphasis is put on the owner of the building to find information regarding grants. Forwarding electronic copies of outside information Tabled until September 2006. 6. New and Unfinished Business R06-1 5 6.1 Historical Hammond Claus Andrup Claus Andrup spoke about the community of Hammond. He put forward that in recent time, when speaking of smart growth, complete neighbourhoods are discussed and plans are made around these types of neighbourhoods and communities work very hard to create them. He felt that Hammond was actually this type of complete community and that the Commission needed to step forward, recognize this and share it with the outside world. He would like this to become a major project for the Commission in 2007 -to take care of Hammond and ensure that it is recognized as a historical community. It was suggested that a sub-committee of the Commission be set up with will deal with Hammond, its history and its future. It was moved and seconded that a sub committee be formed to recognize designating Hammond as a complete community. CARRIED. The Commission members stepping forward to be sub committee members are Barb Swanson, Craig Speirs and Claus Andrup. Other members have an open invitation to participate in sub committee matters pertaining to Hammond at their discretion. 6.2 Naming of the New Extended Care Wing at the Maple Ridge Hospital Jordana put forward to the Commission that she had inquired as to the name of the new care facility at the Maple Ridge Hospital which had been named the Care Life Facility. She reported that the new facility will be named Bailey House as it sits on the footprint of where the original Bailey family farmhouse used to be. She was pleased that a business establislunent in this community had selected a historic name without urging from those concerned with maintaining a historical sense in the community. She put forward that this showed a good business sense as well as awareness in the community of Co111n11111it1• H eritage Commission Regular Meeting Page 5 (if" 7 Commu11i(~' Heritage Commission 1Wi11utes Tuesday, June 6, 2006 its history. The official naming will occur closer to the opening with information on the Bailey family farmhouse included. 6. 3 OCP Designation for Thornhill There was a discussion on the new OCP designation of the Thornhill area as a historical area despite the fact that the Commission had defined historical areas as those having a post office and previously had not designated Thornhill a historic area according to this criteria. It was reported that the new Council had given direction that Thornhill was to be called a historical community and consequently it was felt that the Commission needed to make clear to Council that the Commission did not recognize Thornhill as such. Council had previously asked the Heritage Commission for designations using specific criteria and had chosen not to go with that definition and therefore the Commission members felt that a letter needed to be put forward to Council with these concerns. It was deemed important that such a letter state that the criteria used by the Commission to designate historical areas was also used by other municipalities. ► ACTION ITEM -Jordana Feist-compose a letter to Councilfi-om the Commission pertaining to the Thornhill historical designation and e- mail to other Commission membersforfeedback and approval bef(Jte the Chair signs the letter on beha(f of the Commission and it is sent to Council. 6. 4 Hitching Post Councillor Speirs reported that he had gone to the Hitching Post after receiving an e-mail from Bruce McLeod. There had been a stop work order due to the possible existence of asbestos. He stated that underneath the drywall had been beautiful cedar. There was a discussion regarding the removal and preservation of this wood and who would be contracted to do this. Councillor Speirs will keep the Commission informed as the process continues and will see if there is any way of saving any of the wood coming out of this building, perhaps putting it into other heritage homes as a alternative. 7. Committee Reports 7.1 Plaque Locations and Strategies for Designation Discussed in item 5.2.d Comnumi(v Heritage Commission Regular Meeting Page 6 of' 7 Commu11i~V Heritage Commi~·sion i'ltlinutes Tuesday, June 6, 2006 7.2 Whonnock Cemetery It was reported that the event at the Whonnock Cemetery had been excellent that that all had gone well. Good photos were available for the Commission members to see and thank you letters will be sent out to those who had contributed to the event. 8. Correspondence Diana Hall handed out copies of the Municipality's Annual Report 9. Next Meeting The next regular meeting is scheduled for Tuesday, September 5, 2006 with an agenda deadline of Monday, August 21, 2006. The Commission is adjourning for the summer. Barb Swanson, Chair, thanked Councillor Speirs and the other Commissioners for their time and interest on behalf of the Commission and the community. She also expressed her thanks to staff for their dedicated and enthusiast spirit. Diana Hall, staff liaison thanked Barb Swanson for being a good chairperson as well. 10. Motion to Adjourn ROG-16 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. The meeting adjourned at 8:52 p.m. Chairperson /ag l:\CHC MINUTEl\CHC MINUTES 2006106-CHC-2006-JUNE-6-Minutes.doc Co111n11mitv Heritage Commission Regular Meeting CARRIED Page 7 <~/'7