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HomeMy WebLinkAboutCHC 2006-09-05 Minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 of 8 The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, September 5, 2006 at 7:00 p.m. ____________________________________________________________________________ COMMISSION MEMBERS PRESENT Councillor Craig Speirs (late arrival)Council Liaison Barbara Swanson Community at Large Jordana Feist Maple Ridge Historical Society Claus Andrup (late arrival)Community at Large Jim Connor Maple Ridge Historical Society Sheila Nickols Community at Large STAFF PRESENT Diana Hall Staff Liaison, Planning Department Amanda Gaunt Committee Clerk REGRETS Helmi Braches Community at Large RESIGNATION Rhys Clarke Community at Large ____________________________________________________________________________ 1.Call to order There being a quorum present, the Chair called the meeting to order at 7:05 pm. 2.Adoption of the Agenda R06-17 It was moved and seconded That the Agenda for September 5, 2006 be adopted as circulated. CARRIED Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 2 of 8 3.Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-18 It was moved and seconded That the Minutes of the Community Heritage Commission June 6, 2006 Regular Meeting be adopted as circulated. CARRIED 4.Delegations and Presentations - NIL 5.Current Projects and Unfinished Business 5.1 Heritage Strategy Update 5.1.1 Update Newsletter Distribution & Website Diana Hall Diana Hall had been asked to get electronic copies of newsletter from other organizations mailed to Commission members. She reported that many of the organizations publish their newsletters directly on their websites and that these can be accessed directly. No addresses as to where the Heritage Commission can mail its newsletter have been received to date and members are asked to e-mail addresses in as well as to how many copies will be required. The draft copy of the newsletter was handed out to Commission members for their review. 5.1.2 Upcoming Events One of the upcoming events for the Heritage Commission will be the placement of plaques throughout the community. Jordana Feist reported that work on this had been started over summer. She also reported that a picture that the Commission had wished to use for the plaque commemorating Japanese internment was not from this area. She stated that pictures relating to this could be obtained at a cost from the Vancouver Archives and the Vancouver Library. These pictures show different families and farms as well as the crowd of people at the PNE prior to internment. Pictures are $25 per picture per use. Budgeting for the purchase of such pictures was discussed. Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 3 of 8 R06-19 It was moved and seconded that up to $75 can be spent towards procuring pictures of Japanese internment for use on a plaque. CARRIED There was a discussion regarding pictures to be used and the possibility of Commissioners previewing these. It was suggested that Jordana choose pictures in her professional capacity, though they can be previewed at the Vancouver Archives and Vancouver Library websites. It was put forward that it may prudent to have plaque unveiling events coincide with Heritage Week. There was a discussion around plaques being installed this year and then being unveiled during Heritage Week. Jordana Feist suggested that perhaps the unveiling of the plaques could be a ‘virtual unveiling’, whereby the plaques wouldn’t be unveiled in a physical sense, but rather in a ‘media sense’ where all are unveiled via the media at one time. Commissioners concurred that such an event could be considered, however, it was also a consensus that an exception should be made in the case of the Japanese plaque, and that we should have an actual unveiling, with the public present. ACTION ITEM – All – Decisions regarding methods of unveiling (how and when) of plaques will be further discussed at the next meeting. The Commissioners would like to see plaques done in this fiscal year. Drafts of the plaques will be available at the next meeting. 5.2 Annual Review and Maintenance of Existing Plaques Diana Hall reported that the maintenance of existing plaques had been put into the Municipality’s budget. ACTION ITEM – Diana Hall – Connect with the Parks Department to ascertain what types of resources can be used by the Heritage Commission in regard to plaque maintenance. Councillor Speirs put forward that there was an issue around theft with plaques throughout the community. He stated that having a photographic record of all existing plaques would become very important due to increased incidences of theft. Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 4 of 8 ACTION ITEM – Diana Hall – Inquire as to who would be available to take pictures of plaques and create a pictorial inventory, thereby creating an electronic list of existing plaques. 5.3 Acknowledgement of Historical Hammond – Signposting C. Andrup Claus Andrup stated that he would like to keep this item front and center. He presented a PowerPoint pictorial of various houses in Hammond which are being restored, putting forward that the houses in these neighbourhoods are signature buildings and are important to the heritage of the community. He also pointed out that Hammond has a greater concentration of older houses than anywhere else in Maple Ridge. There was a discussion as to the architecture of these older homes. It was put forward that signposts referring to the heritage value of Hammond could be put into place discretely. These signposts would have to be budgeted for. All Commissioners feel that the positive changes in Hammond need to be recognized. It was suggested that one general heritage award could be given out and that another award should be given specifically to a house that has been chosen. It was also put forward that a mailout could be done in the area explaining that heritage houses in that are a are being looked for and encouraging people in Hammond to nominate houses in their neighbourhood for an award. It was felt that recognition for one area may encourage other areas to follow suit. It can be stated that these awards are the first of many and that other areas will looked at in the future. Barb Swanson stated that the budget will be reviewed with Diana Hall prior to the next meeting to see if money for signs is available. This item will remain on the agenda for the next meeting and further decisions will be made at that time. ACTION ITEM – All –Review of the Commission’s budget to see if there is room in the budget for signs in Hammond. ACTION ITEM – D iana Hall – will check to see if permission is required to erect such signs especially when on a public road. Upon further discussion, Commissioners felt that three locations for signs would be preferred. Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 5 of 8 5.4 Review of Action Items List a.Draft Criteria for Youth Appointment Jordana Feist will send these along to Diana Hall for the October meeting. b.Letter from Commission to Bylaws Department Attention: B. McDonald and P. Den Uyl re: notice of future demolitions Diana Hall stated that this letter will be ready by the October meeting. c.Vine Issue Councillor Speirs and Diana Hall were to talk to Bruce McLeod about the budget for vine removal. Diana Hall reported that the Operations Yard had been made aware of the issue and will be putting removal of ivy along 124th in the budget, provided the ivy is on public land. Removal should be done within the next year. On private land, however, education regarding invasive species will have to be used to encourage people to remove these. Councillor Speirs reported that he had sent an e-mail about invasive species to Diana Hall and requested that this be forwarded to the Commission members. d.Plaque Locations & Strategies for Designation – leave as discussion item. Discussed in item 5.2 e.Diana Hall to connect with Jordana Feist re: 5.2(d) - Action Item completed – will be removed from list f.Development of Newsletter recipient list – has been discussed Discussed in item 5.1.1. g.Monies for Commission Support Staff - Action Item completed – will be removed from list Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 6 of 8 h.Review of local buildings for awards It was reported that there were no nominations or building selected yet, but a follow up would be ready for the next agenda. Sheila Nickols suggested considering a house on River Road as much work had been done on this building. i.Forwarding electronic copies of outside information Discussed in item 5.1.1 j.Letter to Council re: Thornhill Historical Designation – Action Item Completed – will be removed from list 5.New and Unfinished Business 6.1 Historical Communities Map used by the OCP S. Nickols Sheila Nickols opened the discussion by asking how Thornhill had been defined as a historical area. Diana Hall reported that this had been done on Council direction. ACTION ITEM – Commission – Ask and put formally to Council if they are going to abide by established criteria as defined by this Commission and as established by other Commissions in BC to designate an area as historic. Councillor Speirs offered to follow up with Council. There was a further discussion regarding the criteria set by the Commission in regard to defining historic areas and that Commission members felt that Thornhill had not met such criteria. The word ‘historic’ should not have been used to classify Thornhill as this area did not have a commerce area such as a store or an outpost office, which therefore does not meet the criteria of “historic”, as established by this Commission, or other Commissions throughout the Province of BC. The Commissioners discussed which action to pursue. Councillor Speirs suggested returning to Council with the query as to whether or not Council will acknowledge the Historical Commission’s criteria. A previous letter had been sent and the reply letter was read out to the Commission. Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 7 of 8 ACTION ITEM – Councillor Speirs – Ask Council to state whether they are going to go by criteria established by the Community Heritage Commission and by other Commissions in B.C. It was felt by all Commissioners that criteria that had been established by the Commission had been disregarded and that this is what they would like to see addressed. It was hoped that a response could be put forward by the CHC meeting on October 3rd. Councillor Speirs stated that he would e-mail Council members this evening stating that according to the Community Heritage Commission, the designation of Thornhill as a historical community did not fall under the appropriate criteria and the Commission would like an explanation regarding Council’s decision to disregard this. He also reported that Council would be meeting on September 18th to further discuss the draft OCP. 6.2 Commission Membership Term Appointments D. Hall It was reported that Rhys Clarke had resigned. R06-20 It was moved and seconded that an ad be placed in the local newspaper to fill the Community At Large position. CARRIED 7.Committee Reports 7.1 Plaque Locations and Strategies for Designation Discussed in item 5.2 8.Correspondence 8.1 Rhys Clarke Resignation Letter A copy of Rhys Clarke’s resignation via e-mail was shown to the Commission members as well as a letter of appreciation from the Mayor’s office which had been prepared and sent out to Mr. Clarke. Community Heritage Commission Minutes Tuesday, September 5, 2006 Community Heritage Commission Regular Meeting Page 8 of 8 8.2 Diana Hall distributed newsletters received from other organizations. Jordana Feist advised that the Heritage Commission newsletter could include Histori c al Society newsletter articles. ACTION ITEM – Commission members – review the draft CHC newsletter for revisions and e-mail suggestions of articles to add to the newsletter to Diana Hall. ACTION ITEM – Committee Clerk – e- mail all Commission ers a reminder to send in articles of interest for the CHC newsletter. Some ideas for the newsletter put forward included: the plaques and their unveiling, Heritage Week; the call for new members including youth. 9.Next Meeting The next regular meeting is scheduled for Tuesday, October 3, 2006 with an agenda deadline of Monday, September 18, 2006. 10.Motion to Adjourn R06-21 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. CARRIED The meeting adjourned at 8:17 p.m. ___________________________ Chairperson /ag