Loading...
HomeMy WebLinkAboutCHC 2006-10-03 Minutes.pdfJ ~ \..~ ~MAPLE RIDGE ~OMMUNITY HERITAGE COMMISSION \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, October 3, 2006 at 7:00 p.m. COMMISSION MEMBERS PRESENT Councillor Craig Speirs Claus Andrup Sheila Nickols Helmi Braches STAFF PRESENT Diana Hall Amanda Gaunt REGRETS Barbara Swanson Jordana Feist Jim Connor 1. Call to order Council Liaison Community at Large Community at Large Community at Large Staff Liaison, Planning Department Committee Clerk Community at Large Maple Ridge Historical Society Maple Ridge Historical Society There was no quorum present, however, members chose to hold a meeting and requested that minutes be taken. Councillor Speirs was asked to chair. The meeting was called to order at 7:05 pm. 2. Adoption of the Agenda R06-22 It was moved and seconded That the Agenda for October 3, 2006 be adopted as circulated. CARRIED Community Heritage Commission Regular Meeting Page I o/7 Community Heritage Commission Minutes Tuesday, October 3, 2006 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-23 It was moved and seconded That the Minutes of the Community Heritage Commission dated September 5, 2006 Regular Meeting be adopted as circulated. CARRIED 4. Delegations and Presentations -Nil 5. Current Projects and Unfinished Business 5.1 Heritage Strategy Update 5.1.1 Update Newsletter Distribution & Website Diana Hall It was reported that the newsletter had been completed. However, due to the Municipality's print server being down, no printing could be done. Copies will be sent out to Commission members via Canada Post. 5.1.2 Upcoming Events Plaques Diana Hall The next main event for the Heritage Commission will be the completion and unveiling of plaques. The Commission members would like this event to coincide with Heritage Week. Discussion revolved around arranging for a van or bus tour of the plaques during Heritage Week with a focus on or a separate event for, the unveiling of the Japanese plaque. It was suggested that a 2 hour tour be arranged in concurrence with a media blitz. The Commission will design the route that a tour would take and the media would be invited. It was also suggested that the ACT Centre foyer could be used an area to end the tour and could be set up with displays and snacks. The recommended tour date was February 24th (Saturday) running for 11 :00 a.m. to 1 :00 p.m. ► ACTION ITEM -Diana Hall -will look at booking ACT foyer for the Heritage Commission plaque tours during Heritage Week which is mid-February (18th to 24tl') and will ask/or a display area in the foyer for the week. She will also connect with Jordana re: a display from the museum. Community Heritage Commission Regular ll!feetiug Page2 of7 ) Community Heritage Commission 1l-'Ji11utes Tuesday, October 3, 2006 There was also a discussion in regard to bringing in a speaker to address a historical event. Diana Hall will check with her neighbour to see if he is interested (he is fixing the horse clock) in speaking to the history of "the Beast". Awards Diana Hall suggested that the St. Andrews Church could be booked for the presenting of the awards. Sheila Nickols put forward that the Historical Society would be using the church on February 25 th and that this church was quite booked for evening events. ► ACTION ITEM-Diana Hall-will connect with Tom Little for an available date and time for the awards ceremony. 5. 2 Annual Review and Maintenance of Existing Plaques D. Hall The annual review and maintenance of existing plaques has been discussed with Bruce McLeod, Manager of Parks and Open Spaces. Parks will deal with plaques which have been vandalized or stolen and this has been put in as a budget item. However, a maintenance schedule has to be worked out. It was also indicated that Parks was keeping a photo record of plaques and that when a new plaque is placed, a hard copy will be sent to Bruce McLeod. It was also put forward that any plaques which are old and worn out may have to be replaced. ► ACTION ITEM-Diana Hall-will work with Parks to develop a maintenance schedule. There was a discussion regarding the production of a brochure with a map of existing plaques which could be handed out throughout the Municipality. ► ACTION ITEM-All-distribute the abovementioned brochure, once developed, throughout Maple Ridge, especially to Tourism; put this information on the internet and perhaps create some type of virtual tour. 5. 3 Historic Communities Map used by the OCP Resolution Craig Speirs There was a discussion re: changes to the OCP map as per the staff report put forward to Council. Copies of the report and attachments were distributed and explained. The changes made were acceptable to Commission members. Community Heritage Commission Regular ~Meeting Page3 o/7 Community Heritage Commission Minutes Tuesday, October 3, 2006 5. 4 Review of Action Items List a. Draft Criteria for Youth Appointment-TABLED (Jordana Feist absent) b. Letter from Commission to Bylaws Department Attention: B. McDonald and P. Den Uy! re: notice of future demolitions -TABLED c. Vine Issue -TABLED d. Plaque Locations & Strategies for Designation -leave as discussion item. Created strategy around this action item in Item 5.1.2. e. Development of Newsletter recipient list -TABLED f Review of local buildings for awards Claus Andrup stated that there are number of houses in the Hammond area which could be considered candidates for a heritage award. Most of these houses had been part of a previous PowerPoint presentation. Diana Hall suggested that community revitalization projects could also be considered candidates for an award. She gave an example of an award being given by a heritage commission from North Vancouver to their Farmer's Market and suggested that this could be done in Maple Ridge as well. Sheila Nickols advised that this could be done, however, a new category should be established for this type of award. Claus Andrup put forward that the Building Community Solutions Steering Committee was partially responsible for the initiating the Haney Market; and that perhaps this group could be recognized by the Heritage Commission for their work. ► ACTION ITEM-All-when tlte Commission is ready to advertisefor award recipients, a resolution should be made concerning which new groups to consider for the future. Community Heritage Commission Regular ·Meeting Page 4 of 7 Community Heritage Commission 1l1inutes Tuesday, October 3, 2006 g. Forwarding electronic copies of outside information D. Hall Diana Hall reported that she has started work on this and that she has had some success. She will be forwarding links to Commission members as this work continues. h. Resources available for Plaque Maintenance This Action Item was discussed in Item 5 .2 i. Pictorial and electronic Inventory of Existing Plaques This Action Item was discussed in Item 5.2 j. Review of budget-Signs in Hammond Diana Hall reported that the total number of funds available to the Commission is approximately $25,000. These funds consist of money which has been allocated in previous years and has not been spent. The Commission has until next year to allocate these funds. Allocating these funds to the placement of signs in Hammond was discussed. The Commission would have to design and locate these signs. Diana Hall had spoken to the Engineering Department as to what was involved in the purchase of a roadside sign. Engineering explained that such signs would fall under the ownership of the community and would have to be maintained at the Municipality's expense. Funds for this would have to be allocated to Operations. Council will also need to make a resolution to permit the placement of signs in Hammond. It was suggested that a short presentation to Council could be done as to where to Commission would like to place signs. There was a discussion as to sign cost and size. It was felt that there would need to be some type of connection to the Official Maple Ridge sign which will allow for some kind of continuity through colour scheme, sign shape, etc. ► ACTION ITEM -Diana Hall -will price out different signs according to size and appearance and will draft a report to Council regarding the placement of signs. Conmumi(y Heritage Commission Regular Nfeeting Pages of7 Community Heritage Commission Minutes Tuesday, October 3, 2006 ► ACTION ITEM -Claus Andrup -will drive around Hammond and see where he feels appropriate areas for these signs will be and will include a map showing these areas. k. Heritage Commission Criteria in regard to definition of historic areas on OCP Map Reviewed and discussed in Item 5.3 l. Ad in newspaper to fill Community At Large member position An ad will be placed in the Times newspaper in conjunction with ads placed by other committees at this time of the year. 6. New and Unfinished Business 7. Committee Reports 7.1 Plaque Locations and Strategies for Designation Discussed. 8. Correspondence 8.1 Newsletter from Vancouver Heritage Foundation Distributed. 9. Next Meeting The next regular meeting is scheduled for Tuesday, November 7, 2006 an agenda deadline of Monday, October 23, 2006. Community Heritage Commission Regular Meeting Page 6 <~f 7 ) Community Heritage Commission ~Minutes Tuesday, October 3, 2006 10. Motion to Adjourn R06-24 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. CARRJED The meeting adjourned at 8:02 p.m. if~O¥J- Chairperson /ag U:\CHC MINUTES\CHC MINUTES 2006\1 0-CHC-2006-OCT-3-Minutes(Draft).doc Community Heritage Commission Regular Meeting Page 7of7