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HomeMy WebLinkAboutCHC 2006-12-05 Minutes.pdf) ~ MAPLE RIDGE OMMUNITY HE R ITAGE COMMISSION \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, December 5, 2006 at 7:00 p.m. COMMISSION MEMBERS PRESENT Councillor Craig Speirs Claus Andrup Sheila Nickols Barbara Swanson STAFF PRESENT Diana Hall Amanda Gaunt REGRETS Jordana Feist Jim Connor Helmi Braches GUEST Mitchell Gaunt 1. Call to order Council Liaison Community at Large Community at Large Community at Large Staff Liaison, Planning Department Committee Clerk Maple Ridge Historical Society Maple Ridge Historical Society Community at Large Potential Youth Member The meeting was called to order at 7:05 pm. 2. Adoption of the Agenda R06-30 It was moved and seconded That the Agenda for December 5, 2006 be adopted as circulated. Community Heritage Commission Regular Meeting CARRIED Page 1 o/6 Community Heritage Commission Minutes Tuesday, December 5, 2006 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-3I It was moved and seconded That the Minutes of the Community Heritage Commission dated November 7, 2006 Regular Meeting be adopted. CARRIED 4. Delegations and Presentations 4.1 Representative from Parks Department re : Vine Issue (Jane Baile, Arbourist) Jane Baile, Certified Arbourist, Parks Department provided information to Commission members regarding invasive plants. Jane Baile is the Operations Supervisor in the Parks Department and looks after street trees and trees in green belts. She also looks after sports fields and horticulture as well as deals with any types of complaints regarding trees. She distributed brochures from the Invasive Plant Council of BC as well as a handout from an Association called Evergreen, an organization which advocates control of invasive plant species. Commission members queried whether Evergreen could help with the problem of invasive plants in Maple Ridge or if they only provide information. Jane advised that such societies may have volunteers to help remove these plants and could also provide consultation in terms of what could be done. The idea of including the removal of ivy, as it is an invasive species, as a volunteer program run out of the Leisure Center was put forward and discussed. Commission members also felt that in terms of invasive species of plants, a certain amount of education of the general public was needed and asked for ideas on how this could be done. Advertising of some type as well as the distribution of information through public service announcements was discussed. It was felt that the public needs to be informed of the damage that ivy does to trees and that the community needs to work together as a whole to keep the invasive species, such as ivy, from destroying our native trees and other vegetation. One of the key areas of concern for ivy on trees for the committee is 124th Street in Maple Ridge. The commission was advised that a study had been done on this street to assess the ivy problem on the grove of Heritage Trees on 124th Street and recommendations from the arborist' s report would be followed up on. Residents along this street had received a letter pertaining to the work the Municipality would be doing on the trees along the street. Members asked for a copy of this letter. Community Heritage Commission Regular Nleeting Page 2 r~f6 J Community Heritage Commission Minutes Tuesday, December 5, 2006 Suggestions were put forward as to how to address the problem of the destructive ivy growing on trees in this grove of Heritage Trees on this street such as sending out an information letter to the owners of property in the grove of Heritage Trees on 124th Street explaining how destructive the ivy is, and how to remove it. It was also suggested that the Heritage Commission erect a heritage plaque on this street recognizing the trees on this street as a grove of Heritage trees. There was a discussion re: making it known that the trees on 124th Street are part of a grove which is considered historical and have a plaque designated identifying them as heritage trees. Research will be done and this idea will be pursued. Sheila Nickols may write an article for the paper concerning the ivy problem on 124th Street and will connect with Jane Baile on this as well. The Chair, Barbara, has also requested to be cc'd on the article, before it is published in the paper. 5. Current Projects and Unfinished Business 5.1 Heritage Strategy Update 5.1.1 Update Newsletter Distribution & Website Diana Hall Jim Connor has provided Diana with a number of sources that the newsletter could be sent to. Copies of the most recent newsletter were also sent out in conjunction with the Historical Society newsletter. 5.1. 2 Development of Newsletter Recipient List Ongoing 5.1.3 Upcoming Events Plaques Diana Hall Diana Hall The plaque tour will be held on February 24th. An e-mail will be sent out to remind the Heritage Commission members of the plaque tours and the awards and they will be advertised in the newpapers. Awards Community Heritage Commission Regular A1eetiug Page3 of6 Community Heritage Commission Minutes Tuesday, December 5, 2006 Awards are scheduled for February 19th. An announcement will be placed in the newspaper in January, explaining what the awards are and how to nominate someone. 5. 2 Vine Issue Update Discussed in item 4.1 5.3 Annual Review and Maintenance of Existing Plaques Ongoing 5.4 Plaque Locations and Strategies for Designation ► ACTION ITEM-DianaHall-tofind out if there would be monies available for a new plaque for J2lh Street. ► ACTION ITEM -Diana Hall -meet with Jordana Feist to review plaque templates as well as the editing done by other Commission members 5.5 Heritage Awards Update -ongoing A venue has been established for the 2007 Heritage Awards. Advertising will be done in January and details will be finalized at the January 2006 meeting. ► ACTION ITEM -Diana Hall -will arrange advertising for Heritage Awards for January 2007. 5. 6 Signs in Hammond -Followup Barb Swanson reported that she had taken pictures of heritage signs in another town that had a lot of heritage houses and would bring these to the meeting in January. Claus Andrup and Diana Hall reported that a tour had been taken of Hammond to see where it would be possible to place a heritage sign and found two locations which would be suitable. Community Heritage Commission Regular !Meeting Page 4 <~f 6 Community Heritage Commission Minutes Tuesday, December 5, 2006 5. 7 Review of Action Items List Item 5.2 Item 6.2 6. New Business Ongoing Tabled until next meeting 6.1 2007 Commission Meeting Schedule Copy of schedule distributed. 6.2 Business Plan Review and Discussion Diana Hall distributed the Heritage Commission business plan 2006-2008 for review. It was advised that Claus Andrup had also reviewed the business plan and had made revisions which would be incorporated. It was suggested that commission members e-mail any changes they would like to see made to Diana for the next meeting. It was advised that a business plan presentation should be done to Maple Ridge Council in January 2007. 7. Committee Reports 7.1 Plaque Unveiling Tour Sub-committee Jim Connor provided Commission members with a plaque tour agenda via e- mail. Diana Hall distributed the handout for discussion. This will be reviewed again in January 2007. ► ACTION ITEM-Diana Hall-ask Maple Ridge Councillors if they could make time to dedicate one plaque each. 8. Correspondence newsletter from Heritage BC -have provided information and posters on vernacular heritage newsletter from the Historical Society Sheila Nickols reported that the Historical Society Christmas Party would be held on December 14th at 7:30 pm and brought along a sign up sheet for anyone interested in attending. Community Heritage Commission Regular ·Meeting Page 5 of 6 Community Heritage Commission Minutes Tuesday, December 5, 2006 9. Next Meeting The next regular meeting is scheduled for Tuesday, January 2, 2007 an agenda deadline of Monday, December 18, 2006. 10. Motion to Adjourn R06-It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. The meeting adjourned at 8:02 p.m. Chairperson /ag Community Heritage Commission Regular ~Meeting CARRIED Page 6 of6