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HomeMy WebLinkAboutCHC 2007-05-01 Minutes.pdf~ "" MAPLE RIDGE COMMUNITY H ERITAGE COMMISSION The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, May 1, 2007 at 7:00 p.m. COMMISSION MEMBERS PRESENT Councillor Craig Speirs Jim Connor Lynne Probyn Claus Andrup Sheila Nickols Helmi Braches Karen Cotter STAFF PRESENT Diana Hall Tracy Camire REGRETS Barbara Swanson, Chair 1. Call to order Council Liaison Maple Ridge Historical Society Maple Ridge Historical Society Community at Large Community at Large Community at Large Community at Large Staff Liaison, Planning Department Committee Clerk Community at Large The meeting was called to order at 7:00 pm. In Barbra Swanson's absence Jim Connor called the meeting to order. Diana introduced Tracy Camire as the new Committee Clerk. 2. Adoption of the Agenda R06-40 It was moved and seconded That the Agenda for May 1, 2007 be adopted. Community Heritage Commission Regular Meeting CARRIED Page 1 of 5 Community Heritage Commission Minutes Tuesday, May 1, 2007 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-41 It was moved and seconded That the Minutes of the Community Heritage Commission dated February 6, 2007 Regular Meeting be adopted. CARRIED 4. Delegations and Presentations -NIL 5. Current Projects and Unfinished Business 5.1 Election of Commission Chairperson and Vice Chairperson/or 2007/2008 Term A vote of thanks was extended to Barbara Swanson for all her work during her term in office. RESOLUTION: That Jim Connor he appointed Chairperson and Lynne Prohyn he appointed Vice- chairperson of the Community Heritage Commission for the 2007/2008 term. CARRIED 5.2 Heritage Strategy Update 5. 2.1 Update Newsletter Distribution & Website Diana Hall Diana distributed a copy of the newsletter "Heritage Here". Tracy and Diana will work out who will be responsible for updating postings on the Heritage website. The purpose of the newsletter and website is to inform recipients of the work and accomplishments of the Community Heritage Commission. Committee members would like to see a deadline for submissions on each newsletter based on when the meetings are scheduled. 5.2.2 Development of Newsletter Recipient List Diana Hall A proposed recipient list was distributed by Diana Hall to all committee members to consider additions and or deletions. Community Heritage Commission Regular ~Meeting Page 2 of 5 _J Community Heritage Commission Minutes Tuesday, May 1, 2007 5. 3 Heritage Awards Update Diana reported the Heritage Awards were held on February 19, 2007 from 7:30 p.m. to 9:00 p.m. at St. Andrews Heritage Church and there was a packed house. The committee determined that they will need more time for planning this event next year. The Heritage Awards have been tentatively scheduled for Monday, February 1 gt\ 2008 but the committee will need to schedule this event so that it doesn't coincide with the Plaque Tour. BC Heritage Society hands out their awards in June for the Province. The committee would like to award the Residential Heritage Award at this event. Nomination needs to be put forward in February 2008. ACTION ITEM: Tracy will add this item to the Action List so that it gets put on the January 2008 Agenda. 5.4 Plaques 5.4.1 Plaque Tour Review Sheila advised the committee that the plaque tour went well; there were six plaques dedicated. Claus advised the committee that the new plaques at the wharf haven't been vandalized to date. The committee thanked Diana for all her hard work in getting the plaques ready and for finding the locations. The committee will need to start planning for next year; it was suggested that September would be a great time of year for the next plaque tour. The committee discussed ideas for a new plaque and the following suggestions were put forth; the grove of heritage trees on 124th Avenue, Albion Ferry to coincide and compliment their 50th Anniversary. Craig suggested that Diana and Karen will speak to the organizers of this event before proceeding. As this event takes place on Saturday June 2nd, there will not be another committee before then. Diana and Karen will try their best to have a plaque created before to ensure that this presentation can be made at the Albion's 50th Anniversary celebration The committee would like to see two plaques a year presented. It was suggested that a plaque be nearby the new sign in Hammond. The committee liked the idea of a sign and plaque concept for Heritage Hammond. Community Heritage Commission Regular Meeting Page3 of5 Community Heritage Commission Minutes Tuesday, May 1, 2007 5.4.2 Annual Review and Strategies for Designation -Ongoing 5. 5 Vine Issue Update Craig advised that the committee send a note to either Bruce McLeod or Dave Boag (Arborist) to make suggestions as to what our next steps should be. Some suggestions put forth by the committee were; send pamphlets to the residents of that community on how to maintain the vines, place an ad in the newspaper, have professionals and District employees out to help with educating the residents. The ivy is very thick and killing the trees; we need to teach the residents how to care for these trees. We have deemed this street as a "Heritage Community" and what are we doing to help maintain the trees? We need to get the community interested in this project. ACTION ITEM: Jim will contact Bruce McLeod as to what the committee's next steps should be. 5. 6 Signs in Hammond Claus asked if the committee has any images of prospective signs? Engineering has provided some examples; this has been approved and we do have the funding to go ahead with these signs. The Heritage Committee will approve the sign concept and advise to the placement. Claus will follow through with this initiative. The committee would like for this to be completed by the fall of 2007. 5. 7 Review of Business Plan Presentation to Council Diana Hall Diana Hall and Claus Andrup presented the Business Plan to Council who were very receptive. Diana Hall will have copies of the presentation ready for everyone at the next meeting. 5. 8 Upcoming Events • Course on Heritage Conservation and Sustainability -Diana attended this course and gave an update to the committee. Diana will prepare a short report on this and present it at the next committee meeting. Diana to follow up with Mrs. Eeles regarding her wish to make a presentation to CHC to be preceded by a written submission. Community Heritage Commission Regular Meeting Page4 o/5 I Community Heritage Commission Minutes Tuesday, May I, 2007 5.9 Review of Action Items List-moved to the June5th, 2007 meeting. • Diana requested that a new membership list be created and emailed to all committee members. • Karen Cotter needs a committee binder -Tracy will prepare on and get it to Karen. 6. New Business -Nil 7. Committee Reports 8. Correspondence 9. 8.1 Annual report of the Maple Ridge Historical Society Next Meeting Diana circulated a copy of the 2006 Annual report for the Maple Ridge Historical Society. The next regular meeting is scheduled for Tuesday, June 5, 2007 an agenda deadline of Monday, May 21, 2007. 10. Motion to Adjourn R06-42 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. CARRIED The meeting adjourned at 7:56 p.m. /tc Community Heritage Commission Regular Nleeting Page 5 o/5