The URL can be used to link to this page

Home My WebLink AboutCHC 2007-09-04 Minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 of 6 The Minutes of the Regular Meeting of the Community Heritage Commission,held in the Blaney Room,at Maple Ridge Municipal Hall,11995 Haney Place Road,Maple Ridge,British Columbia, on Tuesday, September 4, 2007 at 7:00 p.m. ___________________________________________________________________________ _ COMMISSION MEMBERS PRESENT Councillor Craig Speirs Council Liaison Lynne Probyn, Vice-Chair Maple Ridge Historical Society Claus Andrup Community at Large Sheila Nickols Community at Large Helmi Braches Community at Large Karen Cotter Community at Large STAFF PRESENT Diana Hall Staff Liaison, Planning Department Lisa Zosiak Staff Liaison, Planning Department Tracy Camire Commission Clerk REGRETS Barbara Swanson Community at Large Jim Connor, Chair Maple Ridge Historical Society GUESTS Mayor Gordon Robson Mayor, Maple Ridge Council David Boag Director of Parks & Facilities Erik Lees Lees and Associated 1.Call to order The meeting was called to order at 7:00 pm. Lynn Probyn will chair the meeting as Jim Connor is absent. Diana introduced Lisa Zosiak as the new staff liaison. 2.Adoption of the Agenda R06-4 8 It was moved and seconded ~ "" MAPLE RIDGE C OMMUNITY H ERITAGE C OMMISSION Community Heritage Commission Minutes Tuesday, September 4, 2007 Community Heritage Commission Regular Meeting Page 2 of 6 That the Agenda for September 4, 2007 be adopted with the following additions – 4.1 Heritage Day Celebration – Mayor, Gordon Robson 4.2 Cemetery Master Plan Presentation – Erik Lees CARRIED 3.Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-4 9 It was moved and seconded That the Minutes of the Community Heritage Commission dated June 5,200 7 Regular Meeting be adopted . CARRIED 4.Delegations and Presentations 4.1 Mayor, Gordon Robson – Heritage Day Mayor Gordon Robson advised the commission that he would like to form an Association to look after any future Heritage Day celebrations. The Mayor would like to see a representative from the Community Heritage Commission on this Association. The Mayor advised the Commission that the celebration is held on the BC Day long weekend and that the Association will be formed within the next 30 days. The Committee Clerk was asked to add this to a future agenda. 4.2 Cemetery Master Plan – Erik Lees David Boag, General Manager of Parks & Leisure gave a brief history and explanation as to why Lees and Associates has been hired to create the Cemetery Master Plan. David Boag then introduced Erik Lees from Lees & Associates to present the Cemetery Master Plan. Erik Lees advised the Commission that the Cemetery Master Plan is into its third stage, as they have already met with Council, talked to the funeral homes and there will be an open house within the next three weeks. The Master Plan will go back to Council for final review before approval. Erik Lees and David Boag left the meeting at 7:42 pm 4.3 CEED Centre - (Japanese School) The Community Heritage Commission would like the CEED Centre to be placed on the Heritage Register. R06-5 0 It was moved and seconded Community Heritage Commission Minutes Tuesday, September 4, 2007 Community Heritage Commission Regular Meeting Page 3 of 6 That the CEED Centre be place d on the Maple Ridge Heritage register . CARRIED 5.Current Projects and Unfinished Business 5.1 Vine Issue Update 5.2 Signs in Hammond 5.2.1 Review “Mock Up” Diana has put in a request to Haney for a cost estimate of $500 per sign including the post. 5.2.2 Location Map Three locations have been established and Diana will pass on a location map to Lisa Zosiak for distribution to the Commission members at their next meeting in October. 5.2.3 Event Date & Program Karen Cotter advised the Commission that the event will have a Harvest theme and will be held in mid October, late afternoon. The focus will be on the plaque unveiling. The Commission discussed the event details. The Commission needs to find a location and create a budget. A tentative date of October 20th was agreed upon and an ad will be put in the local papers. The committee clerk volunteered to talk to Heather Laity in regards to ordering pumpkins for the event. R06-5 1 It was moved and seconded That $500 be allocated to the Hammond Days event CARRIED 5.3 Plaque Unveiling Cloth Update 5.3.1 Establish Protocol for Presentations The Commission agreed that for future presentations someone from the Community Heritage Commission needs to be more involved in the planning process in order to have a better focus on the Commission. 5.3.2 Ceremonial Cover Councillor Speirs will work on this further and report back to the Commission. Community Heritage Commission Minutes Tuesday, September 4, 2007 Community Heritage Commission Regular Meeting Page 4 of 6 5.4 Upcoming Events 5.4.1 Confirmation of number per year The Commission agreed on two plaque presentations a year. The Commission agreed on one presentation in the spring and one in the fall. Japanese internment plaque would be a great idea. It was agreed that the plaque at the Wharf will be replaced with a more positive statement along with input from the Japanese community. 5.4.2 Plaque Photo Record & map Claus will work on this with Jim Connor and create a Committee. 5.4.3 Plaque Tour(s) – deferred to the October meeting. 5.5 Review of Action Items List 5.5.1 Plaque Unveiling – Ref 5.2.3 5.5.2 CHC Heritage Awards Feb 2008 Diana Hall suggested that there should be a plaque that is given to the recipient to display at their homes along with a permanent plaque that is on display at Municipal Hall and each year there is a new name plate added with the recipients’ information. Karen Cotter will help as a secondary role along with Lisa Zosiak and Jim Connor. 5.5.3 Confirm Hall Booking Diana Hall with confirm the booking of the hall for the Heritage Awards. 5.6 Strategies to Promote Maple Ridge Heritage 5.7 Heritage BC Conference Karen Cotter volunteered to attend this cost next year. The Committee Clerk was asked to confirm the date of next years meeting. 5.7.1 Add Delegate fee to Annual Budget Diana confirmed that there is no need to allocate funds as this is a regular expenditure for the Commission. 5.8 Robertson Property Diana Hall distributed copies of the Report to COW in regards to the Robertson Cemetery. The Heritage Designation is the tool to use to Community Heritage Commission Minutes Tuesday, September 4, 2007 Community Heritage Commission Regular Meeting Page 5 of 6 protect the site from redevelopment. This involves a by-law be created to designate the site as a heritage property. Then the owner needs to be notified and then newspaper notifications need to be distributed. Diana is looking for a resolution from the Commission to designate the Robertson property as a heritage site. Normally, the owner would need to give permission, but in this case the owner had been deceased since early 100’s and therefore, newspaper ad outlining the intention for this site will be sufficient; R06-5 2 It was moved and seconded That the Robertson Property be designated as a heritage site. CARRIED 5.9 Review of Action Items List The Committee Clerk was asked to distribute the current Action Items lIst for the next commission meeting. 6.New Business 6.1 BC Heritage Awards Nomination (See attached Note) This item was discussed and the Commission decided that it would too late to put forward any nominations at this time. 6.2 CHC Structure of Membership – deferred to October meeting. 6.3 Items from Diana - Nil 6.4 Confirmation of Committees The Commission discussed who would like to return for another term. The Committee Clerk will create a report to Council for re-appointments. 6.5 Target & Goals A schedule of events was distributed by Diana Hall that Jim Connor created for the Commission’s review. 6.6 Heritage Day Event The Commission discussed the event and needs more feedback from staff. The Committee Clerk was asked to put this on a later agenda. The Commission would like to have more background information before making any decisions about this event. The Commission will write a letter (to the Mayor) that they support the event but roles and responsibilities need to be clearly defined and feedback needs to be obtained from staff to get a better Community Heritage Commission Minutes Tuesday, September 4, 2007 Community Heritage Commission Regular Meeting Page 6 of 6 idea of what is involved. 6.7 Maple Ridge Cemetery Master Plan Erik Lees from Lees and Associates Landscape Architect, presented to the group on trends in cemetery planning. He indicated that his firm will be investigating ways to improve the Maple Ridge Cemetery to meet the needs of the community into the future. The Commission advised that they need to see some recommendations prior to making any decisions or resolutions. Councillor Speirs recommended that a Commissioner attend any public consultation meetings to gain further insight into the cemetery’s needs. The Commission will send a letter to David Boag thanking Erik Lees for his presentation and would appreciate hearing about any developments that are made in the future. 7.Commission Reports 8.Correspondence 9.Next Meeting The next regular meeting is scheduled for Tuesday, October 2, 2007 an agenda deadline of Monday, September 17, 2007. 10.Motion to Adjourn R06-5 3 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. CARRIED The meeting adjourned at 8:50 p.m. ___________________________ Chairperson /tc