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HomeMy WebLinkAboutCHC 2007-10-02 Minutes.pdf) ~ MAPLE RIDGE OMM UNITY HERIT AG E (O l\1MISSlON \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday, October 2, 2007 at 7:00 p.m. COMMISSION MEMBERS PRESENT Jim Connor, Chair Councillor Craig Speirs Lynne Probyn, Vice-Chair Claus Andrup Helmi Braches STAFF PRESENT Lisa Zosiak Tracy Camire REGRETS Sheila Nickols Karen Cotter 1. Call to order Maple Ridge Historical Society Council Liaison Maple Ridge Historical Society Community at Large Community at Large Staff Liaison, Planning Department Committee Clerk Community at Large Community at Large The meeting was called to order at 7:20 pm. 2. Adoption of the Agenda R06-54 It was moved and seconded That the Agenda for October 2, 2007 be adopted 3. Adoption of the Community Heritage Commission Minutes of Regular Meeting R06-55 It was moved and seconded CARRIED That the Minutes of the Community Heritage Commission dated September 4, 2007 Regular Meeting be adopted. CARRIED Community Heritage Commission Regular Meeting Page 1 of 6 Community Heritage Commission Minutes Tuesday, October 2, 2007 4. Delegations and Presentations -Nil 5. Current Projects and Unfinished Business 5.1 Vine Issue Update Jim Connor advised the Commission that there is currently nothing new to report and that he is keeping an eye on the vines on 224th Street. Councillor Speirs advised the Commission that he had a discussion with Mike Murray in regards to the vines on Shady Lane. 5.2 Hammond Day 5.2.1 Event Update -Karen Cotter Lisa Zosiak advised the Commission that the Hammond Day event has been postponed due to the lack of time and complexity of requirements. Lisa Zosiak advised the Commission that you need 5 months lead time to organize this type of event. The Commission will add this to an agenda for 2008. 5.2.2 Hammond Signs -Lisa Zosiak Lisa Zosiak advised the Commission that the signs will take three weeks to be completed. The Commission agreed that they should move ahead with creating these signs and arranging to erect them as soon as they are ready. The Commission agreed that the Hammond Day event can take place at a later date. Claus advised the Commission of the location for the three signs in Hammond; one on 207th, one on Princess Park and one at the west of Maple Crest (Hammond Rd) and one in the Hammond Park. The Committee Clerk was given a copy of the map with the locations of the three signs and one plaque. Claus and Jim agreed to take pictures of the locations for the three signs and one plaque in Hammond. 5.2.3 Hammond Plaque -Jim Connor The Commission discussed the wording for the Hammond Plaque. Claus will report back at the next meeting with the proposed wording for the plaque after doing some more research. Lisa Zosiak will get the plan from Diana Hall and go ahead with having the three signs started. 5.3 Plaques 5.3.1 Plaque Unveiling Cloth update -Councillor Speirs Councillor Speirs advised the Commission that he spoke to Marie from the Whonnock Weavers and they are going to talk about creating a plaque unveiling cloth out of felt. Jim Connor advised the commission that he will Community Heritage Commission Regular Meeting Page 2 of6 Community Heritage Commission Minutes Tuesday, October 2, 2007 get the required dimensions to Councillor Speirs. The Commission discussed the design and material of the cloth. The Commission agreed that the logo for the Community Heritage Commission would be a good design and would like to have this completed by January 2008. The Commission agreed on a budget of $250 to create the cloth. Councillor Speirs suggested that someone from Whonnock Weavers attend a Community Heritage Commission meeting to discuss the different options for the plaque unveiling cloth. Councillor Speirs will follow up next week with Whonnock Weavers and report back to the Commission. 5.3.2 New plaque for Haney Wharf -Sheila Nickols Lisa Zosiak read out the proposed changes to the wording on the plaque that is currently located at the Haney Wharf. The Commission discussed the options for the wording of the new plaque and agreed to leave the plaque as is. R06-56 It was moved and seconded That the commission leave the plaque as is until further research has been done CARRIED To be followed with more research for final decision. 5.3.3 Plaque Commission Jim Connor advised the Commission that there needs to be a standing sub- committee that is in charge of the plaques on an ongoing basis. Councillor Speirs would like to see a plaque located at the Maple Ridge Park at a visual point from the spray pool to the hot rocks. Lynne Probyn, with the power to add, will be on the plaque sub-committee. 5.3.4 Plaque Photo Record and map -Claus Andrup/Jim Connor Claus Andrup and Jim Connor will work on the plaque photo record and map and report back to the Commission at a later date. Jim Connor showed the plaque tour book from the 10th anniversary plaque tour and this would need to be updated. The Commission agreed to start on a 2nd edition of this publication and this will be a 5 year project which is completed for the 20th year anniversary. Jim Connor advised the Commission that this group is able to raise money and also apply for grants; this would help out with the publication of the 2nd edition for the photo tour anniversary book. Lisa Zosiak advised the Commission that the Province often has grants that are available and will find a list of grants that this Commission could apply for. 5.3.4 Plaque Tour(s) -Jim Connor Community Heritage Commission Regular Meeting Page 3 of6 Community Heritage Commission Minutes Tuesday, October 2, 2007 Jim Connor will look into this further and report back to the Commission at a later date. 5.4 Review of Action Item List 5.4.1 CHC Heritage Awards Feb 2008 -Lisa Zosiak Lisa Zosiak will report back to the Commission at the next meeting if St. Andrews Church is available next February to hold the Community Heritage Commission Heritage Awards event. Claus Andrup advised the Commission that he will leave a message for Tom at St. Andrews Church and Claus will report back to Lisa. The Commission discussed the process for making nominations for the 2008 awards ceremony. The Committee Clerk was asked to put 2008 CHC Heritage Awards Nominations on the agenda for November. The Commission agreed that the second week in January the ads will be placed in the newspaper and the deadline for nominations is the end of January 2008. The plaque design was discussed; a plaque for each recipient that they can keep in their homes along with a smaller plaque that would be placed on their house. The Commission then discussed different sites that would be up for nomination. Jim Connor advised that he will ask Sheila Nichols to take this task on. 5.5 Robertson Cemetery Update -Lisa Zosiak Lisa Zosiak advised the Commission that Diana Hall has been asked (by the Manager of Community Planning) to have this property be rezoned to "Institutional" which is a "P" Zone. This will protect the land even further. 5.6 Heritage Day -Letter to Mayor -Lisa Zosiak Lisa advised the Commission that she has talked to Mike Murray to find out who will be on this Commission and he met with someone (Claus Andrup) last week. Claus advised the Commission that there will be no Heritage Day unless the Historical Society runs it from start to finish. Val from the Historical Society will be responsible for organizing this event. Jim Connor advised the Commission that it would be beneficial for the community Heritage Commission to work more closely with the Historical Society. 5. 7 Cemetery Master Plan -Lisa Zosiak Lisa Zosiak advised the Commission that she has contacted David Boag in regards to the Cemetery Master Plan and he is looking for comments on: any concerns or reservations about expanding the site, incorporating signage, site furnishing, and alternative sites. The Commission agreed they need to see a proposal prior to making any recommendations. The Commission agreed to forward on their comments to David Boag and that once there is a proposal on the table the Commission will review the proposal and forward on their comments at that time. Community Heritage Commission Regular Meeting Page 4 of6 Community Heritage Commission Minutes Tuesday, October 2, 2007 6. New Business 6.1 Strategies to Promote Maple Ridge Heritage -Jim Connor The Commission discussed different ways to promote heritage throughout the community and the Commission agreed to show their support to the Heritage Society. Jim Connor distributed a possible revision of the membership structure and requested fee back. If all agree, Jim will investigate ho such a change may be made as it would involve Maple Ridge Council and Maple Ridge Historical Soc iety. 6.2 CHC Structure of Membership -Jim Connor -deferred Jim Connor distributed the current bylaw in regards to the membership and asked the Commission members to review this and bring back any concerns and/or questions they have. If all agree then Jim will investigate how he makes the changes to the number of members and the years of service. The Committee Clerk was asked to review this with Ceri Marlo and bring back her feedback to the Commission at the next meeting. R06-57 It was moved and seconded That the Commission review the current membership numbers and bylaw with Ceri Marlo for feedback CARRIED Jim Connor suggested that an architect would be a good addition to the Commission. Another request is to have a youth (student council through Megan McMillian) on the Commission. The Committee Clerk was asked to place an ad in the paper to replace the two current openings. 6.3 Target & Goals -Jim Connor 6.4 Barbara Swanson's resignation The Commission would like to send a letter of condolences to Barbara Swanson. Lisa Zosiak suggested buying a card and everyone can sign the card. The Committee Clerk was asked to bring in a card for the November meeting. The Committee Clerk will look into how Council is notified when a member resigns from the Commission. 6.5 2008/2009 Business Plan Discussion Lisa Zosiak advised the Commission that the draft Business Plan is due by October 2nd and the revised version is due in November. It was decided that Lisa will send the information that is required by email for review and feedback to all Commission members. Lisa distributed the current 2007-2009 Business Plan along with the addendum format. Community Heritage Commission Regular Meeting Page 5 of6 Community Heritage Commission Minutes Tuesday, October 2, 2007 7. Commission Reports 8. Correspondence 8.1 Heritage BC Quarterly 8.2 Whonnock News 8.3 Downtown Business Improvement Association newsletter 8.4 Maple Ridge Historical Society Newsletter 8.5 Vancouver Heritage Newsletter 9. Next Meeting The next regular meeting is scheduled for Tuesday, November 6, 2007 an agenda deadline of Monday, October 22, 2007. 10. Motion to Adjourn R06-58 It was moved and seconded That the regular meeting of the Maple Ridge Community Heritage Commission be adjourned. CARRIED The meeting adjourned at 9:20 p.m. s.bd~ /tc Community Heritage Commission Regular Meeting Page 6 of6