HomeMy WebLinkAboutCHC 2008-10-07 Minutes.pdf,0\ ~/ _....
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C O .MiVlUNITY H .ERITACE COiVIiVIISSION
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The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on
Tuesday, October 7, 2008 at 7:00 p.m .
COMMISSION MEMBERS PRESENT
Jim Connor, Chair
Lynne Probyn, Vice-Chair
Sheila Nickols
Jan de Zeeuw
Sarah Hossack
Jacqueline Mulcahy
John McCormick
STAFF PRESENT
Lisa Zosiak
Lynn Marchand
REGRETS
Helmi Braches
Councillor Craig Speirs
1. Call to order -7:02 p.m.
2. Adoption of the Agenda
Ros-1s It was moved and seconded
Maple Ridge Historical Society
Maple Ridge Historical Society
Community at Large
Community at Large
Community at Large
Community at Large
Community at Large
Staff Liaison, Planning Department
Committee Clerk
Community at Large
Council Liaison
That the Agenda for October 7, 2008 be adopted with the following additions;
7.3 Budget
7.4 New Commission Members for 2009
Community Heritage Commission Regular Meeting
CARRIED
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Community Heritage Commission
Regular Meeting Minutes
Tuesday, October 7, 2008
3. Minutes of September 2, 2008 Regular Meeting be adopted
ROS-19 It was moved and seconded
That the Minutes of the Regular Meeting of September 2, 2008 be adopted with the
following deletion from page 4;
"Lisa Zosiak will contact Dean Barber regarding distribution of the newsletter and
to discuss the possibility of eventually changing the format."
CARRIED
4. Delegations -Nil
5. Presentations -Nil
6. Current and Unfinished Business
6.1 Statements of Significance Project Lisa Zosiak
Lisa Zosiak advised that the Statement of Significance project is complete and is awaiting the final
version. Total Invoice has been submitted from Denise Cook Design in the amount of $3,412.50.
Ros-20 It was moved and seconded
To authorize payment to Denise Cook Design in the amount of $3,412.50,
subject to receipt of the final copy
6.2 Benefits of Conserving the Heritage Home
CARRIED
Lynne Probyn
Lynne Probyn advised that Leslie Gilbert of the Heritage Society of B.C. gave a presentation at the
Benefits of Conserving the Heritage Home event which took place on September 23, 2008. The
event was a success although there was a small amount of public in attendance. A copy of Leslie
Gilbert's PowerPoint presentation was circulated to the Commission.
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Regular Meeting Minutes
Tuesday, October 7, 2008
6.3 Conservation & Feasibility Plan for St. Andrew's Church Lisa Zosiak
Lisa Zosiak informed the Commission that updates have been provided to the Province and have
rectified some of the issues. Ms. Zosiak advised that the plan is progressing and anticipates
receipt of a further draft later this week.
Discussion took place amongst the Commission regarding the future approach to Conservation &
Feasibility plans for other municipally owned heritage properties. It was agreed that the
Commission will look at the approach used in heritage site planning by the Federal Government to
see if it would achieve the same goals and requirements here.
ACTION ITEM: John McCormick will provide the Committee members with a general
maintenance list regarding heritage buildings.
7. New Business
7.1 Heritage Commission Networking Conference Jim Connor
Jim Connor advised that the Heritage Commission Networking Conference is scheduled for
November 29, 2008 and will report to the Commission after the conference.
7.2 Heritage Strategy Stakeholders Workshop Lisa Zosiak
Sheila Nickols, Lynne Probyn and Sarah Hossack attended the Heritage Strategy Stakeholders
workshop which proved to be very interesting.
ACTION ITEM: Sarah Hossack will provide the Commission with an email inviting on-line
comments for those who did not attend the workshop.
7.3 Budget
Lisa Zosiak advised that the General Revenue account in 2008 originally contained $14,517.00;
$7,033.45 was spent, leaving a balance of $7,483.55. The 2008 Project Account contained
$17,600 with $7 4.90 spent. The invoice from Denise Cook Design in the amount of $3,412.50
will come out of the project account, leaving a balance of $14,112.60.
Ms. Zosiak clarified how the funds are distributed for specific projects and from which account
those funds would be allocated. It was agreed that the donation of $19.00 from the September ,_J 23rd presentation would go into the coffee account to allow for any unforeseen costs associated
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Community Heritage Commission
Regular Meeting Minutes
Tuesday, October 7, 2008
with a function. Ms. Zosiak advised that she will discuss the 2009 budget with the Director of
Planning before the next Community Heritage Commission meeting.
7.4 New Commission Members for 2009
It was agreed that any Commission member wishing to continue for the year 2009 is to advise Lisa
Zosiak by the next meeting.
8. Committee Reports
8.1 Newsletter
Lisa Zosiak reported on behalf of Helmi Braches. Ms. Zosiak advised that she will prepare a piece
for the newsletter on the Conservation & Feasibility Plan; Councillor Speirs will provide an article on
the workshop; and Helmi Braches will provide an article on Leslie Gilbert's presentation.
8.2 Heritage Awards
Lisa Zosiak advised that to date very few nominations have been received and the deadline is on
October 16th , 2008. Copies of the nomination forms were circulated and volunteers were sought
to make up the selection panel.
By agreement, the selection panel for the 2008 Heritage Awards is: Lynne Probyn, John
McCormick, Sarah Hossack and Jacqueline Mulcahy. The first meeting will be held on Wednesday,
October 22nd at 2:00 p.m . at the Maple Ridge Municipal Hall. Lisa Zosiak will bring information on
possible criteria and this will be discussed at the meeting.
8.3 Heritage Strategic Plan
Lisa Zosiak advised that she is looking forward to starting the Heritage Context Plan which was
recommended by the Province to be completed before starting the Heritage Strategic Plan. A
committee will be required.
It was agreed that the Context Plan Committee will consist of: Lynne Probyn, John McCormick, Lisa
Zosiak, and Jacqueline Mulcahy. Ms. Zosiak circulated an example of a Historic Context Statement
for Mt. Pleasant in Vancouver to help Commission members familiarize themselves with the
contents of a Context Plan.
9. Correspondence -nil
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Community Heritage Commission
Regular Meeting Minutes
Tuesday, October 7, 2008
10. Next Meeting:
Agenda deadline:
Tuesday, November 4 , 2008 at 7:00 p.m.
Monday, October 20, 2008.
11. Adjournment -8:16 p.m.
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