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HomeMy WebLinkAboutCHC 2009-03-03 Minutes.pdf-/,«v~ MAPLE RIDGE OMMUNITY HERITAGE COMMISSION \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday, March 3, 2009 at 7:00 p.m. COMMISSION MEMBERS PRESENT Jim Connor, Chair Helmi Braches Michael Cook Sarah Hossack Irena Mohr Sheila Nickols Lynne Probyn, Vice-Chair Nicole Read Councillor Craig Speirs STAFF PRESENT Lisa Zosiak Lynn Marchand GUESTS Don Waite Claus Andrup REGRETS Jacqueline Mulcahy John McCormick 1. Call to order 7:00 p.m. Maple Ridge Historical Society Community at Large Community at Large Community at Large Community at Large Community at Large Maple Ridge Historical Society Community at Large Council Liaison Staff Liaison, Planning Department Committee Clerk Author, Maple Ridge & Pitt Meadows, A History in Photographs. Resident Community at Large Community at Large Jim Connor gave an overview of the Heritage Week Quiz and Mr. Waite presented the winner, Claus Andrup, with a signed copy of his book, Maple Ridge & Pitt Meadows, A History in Photographs. 2. Adoption of the Agenda R09-007 It was moved and seconded Community Heritage Commission Regular Meeting Page 1 of 7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 That the Agenda for March 3, 2009 be adopted with the following additions: 7.2 SFU Conference 7.3 Whonnock United Church CARRIED 3. Minutes of February 3, 2009 Regular Meeting be adopted R09-008 It was moved and seconded That the Minutes of the Regular Meeting of February 3, 2009 be adopted CARRIED 4. Delegations -Nil 5. Presentations -Nil 6. Current and Unfinished Business 6.1 Conservation & Feasibility Plan for St. Andrew's Church Lisa Zosiak Lisa Zosiak sought final comments from the Commission regarding the Conservation and Feasibility Plan. Ms. Zosiak advised that she is currently working on the report to Council and clarified the sequence of Council meetings and dates. Some concerns were raised by the members about the recent tender call for replacing the roof advertised in the local newspaper. Ms. Zosiak informed the group that the Facilities Operations Manager put three key pages of the Plan that describe the roof, its condition, and the repairs into the tender document. Questions were raised about the process for ensuring compliance with the Conservation and Feasibility Plan . Ms. Zosiak explained that the Local Government Act requires that no changes be permitted to a protected heritage building, such as St. Andrew's Church, unless the Local Government is satisfied that the changes will be undertaken in a manner that does not compromise the integrity of the sites heritage value. In the case of St. Andrew's Church, the Planning department will be reviewing the proposed plans to ensure they comply with the Plan and then propose to Council a process for approving a Heritage Alteration Permit. Community Heritage Commission Regular Meeting Page 2 of 7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 A final question was asked about obtaining funding the Heritage Legacy Fund to help pay for the roof replacement. Ms. Zosiak advised that the Facilities Operations Manager intends to apply for the funding and if has not already done so, will be applying soon. R09-009 It was moved and seconded That the Conservation and Feasibility Plan for St. Andrew's Church be approved CARRIED 6.2 Sustainable Heritage Building Use There is nothing to report on this item at this time. 6.3 Heritage Plaque Program Lisa Zosiak referred to previous discussions regarding narrowing down the criteria and what needs to be looked at. Jim Connor read Policy 6.07 which was approved in 1994 regarding the Heritage Plaque Program. Discussion took place regarding amending the Policy Statements to match the Purpose. A suggestion was made to modify number 3 to read: The Community Heritage Commission will select buildings, sites or landscapes for the installation of heritage plaque. Further discussion took place regarding what the Commission wants to achieve out of the plaque program and the terms of whether a site has historical significance to the community or is considered culturally significant. The working definition of Heritage was discussed and how the cultural and heritage definitions blend at some point, however it was suggested that the descriptions be broadened to include more things. Cultural and heritage should be defined with a clear understanding. Lisa Zosiak advised that the Context Planning should delve into the definition at some point. The policy was perused and further discussion took place regarding whether a site is historically significant to the community, on the register or plaqued. Discussion took place regarding the amount of plaques given each year and the commitment and time for each. It was suggested that increasing the amount of plaques given each year may generate greater interest and pride within the community. Community Heritage Commission Regular Meeting Page 3 of7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 Discussion took place regarding other communities hosting a House Tour of the Heritage Homes and whether that might be something to consider for the community. A suggestion to form a sub-committee on the House Plaque Program was received whereupon discussion took place. By consensus, the sub-committee for the House Plaque Program will consist of: Lynne Probyn, Sarah Hossack and Michael Cook. Lisa Zosiak indicated that she will work with the sub-committee and explore what other municipalities do with respect to their plaque programs. 6.4 Maple Ridge Historical Neighbourhoods Document Lisa Zosiak circulated the Maple Ridge Historical Neighbourhoods document and was seeking comments from the Commission. She advised that the document will be included in the Context Planning. ~~,~ The Commission members are to provide Lisa Zosiak with their comments regarding the Maple Ridge Historical Neighbourhood document. Lisa Zosiak provided an overview of the document and advised that the mapping technician will divide the maps into historical neighbourhoods showing designated, plaqued, and those on the inventory that have been demolished Lisa Zosiak circulated copies of a heritage discussion paper that was drafted by the Community Heritage Commission in 2004 for information and for the benefit of new members. This information will be useful in the context planning process. 6.5 Proposed Heritage Revitalization Agreement -Beeton/Daykin House Lisa Zosiak advised of the current status of the Beeton/Daykin house project. 6.6 Purchase of Remnants of Land Ms. Zosiak reminded the members of the previous discussion with regards to the Purchase of Remnants of Land and how Council is looking for comments from the Commission. Councillor Craig Speirs provided an overview of the parcels of land in question and how the land would be acquired. The acquired land would be for park use, a community garden, and the possibility that sometime in the future a heritage building may need to be moved to the site. Community Heritage Commission Regular Meeting Page 4 of7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 Discussion took place regarding the site being used as a heritage site and how buildings should be purchased by the municipality and not moved to a park. R09-010 It was moved and seconded That the Commission support creating a park and/or community garden in the remnants of land; and further, That the Commission support keeping/leaving heritage buildings in their context of their neighbourhood. CARRIED 7. New Business 7.1 CHG and Facebook Lisa Zosiak introduced the idea of creating a Facebook page to communicate with the youth community and other segments of the community who are techno savvy. The Commission agreed to form a sub-committee to develop a Facebook page. R09-011 It was moved and seconded That the Facebook sub-committee consist of Sarah Hossack and Nicole Read CARRIED 7.2 SFU Conference An overview was given of the recent SFU Conference attended by some of the Commission members. Ms. Zosiak advised that she received a comment sheet regarding the conference and those interested in completing it should do so. ~CF/ON ITEM: Lisa Zosiak to provide the SFU comment sheet to the Commission members via email. Community Heritage Commission Regular Meeting Page 5 of 7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 7.3 Whonnock United Church Sheila Nickol's advised that that the Whonnock United Church is up for sale and the congregation will amalgamate with the Webster's Corner United Church. 8. Committee Reports 8.1 Newsletter Helmi Braches advised that the winter newsletter was recently distributed and advised that an article and photographs of the recent Heritage Awards will be included in the spring issue, as well as profiles of the new members, Nicole Read, Irena Mohr and Michael Cook. Ms. Braches requested that ideas for the summer issue be forwarded to her. Jim Connor agreed to provide Ms. Braches with information regarding the SFU Conference. 8.2 Heritage Awards An overview of the recent Heritage Awards evening was provided. Mr. Connor advised that the Newspaper will publish for free the answers to the Quiz in the March 6th newspaper edition. Ms. Zosiak gave an overview of the expenses incurred which included a $150.00 honorarium for the Robineers and flowers from Maple Ridge Florist in the amount of $96.66. Ms. Zosiak advised that the flowers were auctioned off at the end of the evening for $45.00; $16.00 was received from donations and $10.00 was received from the reserve fund located in the Commission's file folder, for a total in the reserve fund of $71.00. 8.3 Heritage Context & Strategic Planning Ms. Zosiak circulated the draft Request for Proposal document for the Maple Ridge Heritage Context Study Planning Process. Lisa Zosiak provided an overview of the process and advised of the possible dates for the Public Information Session and the process and procedures to take place in the coming months with a finalization in early 2010. Community Heritage Commission Regular Meeting Page 6 of 7 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 3, 2009 R09-012 It was moved and seconded That the Commission support the process of the Maple Ridge Heritage Context Study CARRIED 8.4 Heritage Commission Network Conference Discussion took place regarding the Heritage Networking Conference and the ideas previously suggested by Jacqueline Mulcahy. Helmi Braches advised of recent conversations with Val Billesberger who would attend an upcoming meeting to share her experience and resources. It was also suggested to hold the Conference in November 2009, as opposed to the spring 2010, as Heritage BC's Annual Meeting is held in November which might make attendance of speakers easier as they would be in the area. It was felt that there would be enough interest from the previous conference held one year prior. It was agreed, by consensus, that the Heritage Networking Conference be held in November 2009 and not the spring of 2010. It was agreed that Ms. Billesberger should be contacted and that the venue should be determined quickly. Ms. Zosiak circulated the BC Heritage Quarterly and Heritage Register for review by the Commission members. 9. Correspondence -nil 10. Next Meeting: Agenda deadline: 11. Adjournment - Tuesday, April 7, 2009 at 7:00 p.m. Monday, March 23, 2009 9:17 p.m. Community Heritage Commission Regular Meeting Page 7 of 7