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HomeMy WebLinkAboutPASC 2011-05-18 Minutes Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 4 District of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge Public Art Steering Committee (MRPASC), held in the Art Gallery at the Maple Ridge Arts Centre, 11944 Haney Place, Maple Ridge, British Columbia, on May 18, 2011 at 3:00 pm. COMMITTEE PRESENT: Kristin Krimmel, Chair Artist Susan Hayes, Vice-Chair Artist Barbara Duncan Curator, Maple Ridge Art Gallery Lindy Sisson Executive Director, Maple Ridge-Pitt Meadows Arts Council Craig Speirs Councillor, District of Maple Ridge Liaison DISTRICT OF MAPLE RIDGE STAFF PRESENT: Shelley Jorde Recreation Manager, Community Connections Ingrid Kraus Executive Assistant, Administration REGRETS: Gabriella Morrison Community Member Craig Redmond Developer, Norond Group Brian Shigetomi Architect 1. Call to Order at 3:20 pm The meeting was moved to the Art Gallery in order to accommodate another booking in the conference room. The Chair welcomed everyone and called the meeting to order. 2. Adoption of the Agenda Add: 4.8 Presentation by Mr. Willis, The Artisall Group R11-021 It was moved and seconded That the Agenda for the May 18, 2011 MRPASC be adopted as amended. CARRIED 3. Minutes of the Maple Ridge Public Art Steering Committee R11-022 It was moved and seconded That the minutes of April 20, 2011 be approved as circulated. CARRIED 4 UNFINISHED & NEW BUSINESS 4.1 Meeting Schedule for 2011 Maple Ridge Public Art Steering Committee Regular Meeting Minutes – May 18, 2011 Final Maple Ridge Public Art Steering Committee Minutes Page 2 of 4 Based on the PASC Bylaws, that the Policy work is completed and the Fee For Service agreement is about to be finalized, Shelley Jorde suggested that the committee review the need to meet monthly and that they could move to quarterly meetings. There was a discussion and agreed the meeting should remain the third Wednesday of the month on the following dates: 2011 - June 15, September 21, November 16 2012 - February 15, April 18, June 20 Additional meetings will be called by the Chair if needed. 4.2 Report to Maple Ridge Council Date Shelley Jorde reviewed the requirement for the PASC to provide an update to Council. This would be a ten minute presentation, on camera, and a simple PowerPoint with about ten slides covering highlights, accomplishments and challenges, is all that is required. It was suggested that the Kristin Krimmel and Barb Duncan make the presentation. P&LS Staff are available to assist and support them in the preparation. There are two dates possible in June and Shelley Jorde will follow up with the Clerk’s Department and finalize with the Kristin and Barb. 4.3 Budget Review Shelley Jorde reviewed the budget and indicated that it balances and has been reconciled. Of the funds budgeted for consultant work, approximately $3,024 remains and it was suggested that the balance could be paid to the ACT to cover their administration time to complete the policy and procedure manual for the PASC. R11-023 It was moved and seconded That the amount of $3,024.60 be invoiced by the Arts Council for the work undertaken to complete the Public Art Policy and Procedures manual. CARRIED Ms. Lindy Sisson then raised the matter of costs for the room bookings for this PASC. The conference room is a revenue generator and the Arts Council felt that the costs for the use of the room should be covered. A discussion followed and while it was not part of the initial arrangements, when the PASC was formed, it was felt that it was appropriate to cover the meeting room costs and refreshments to date. P&LS will look for alternative meeting room locations. R11-024 It was moved and seconded That the cost of meeting room rentals in the amount of $502.50 for the months of January – May 2011 be paid to the Arts Centre. CARRIED Maple Ridge Public Art Steering Committee Regular Meeting Minutes – May 18, 2011 Final Maple Ridge Public Art Steering Committee Minutes Page 3 of 4 4.4 Policy & Procedure Manual Final Now that the Fee for Service agreement has been finalized, the management section can be updated and incorporated into the policy document. The final edits and corrections noted earlier will be incorporated and then the document will be circulated to committee members. It was noted that any department referenced in the document should also receive a copy. Shelley Jorde will clarify whether this is a policy of MR Council or the PASC. 4.5 224th & Lougheed Project The agreements have now been sent to WSCU from the lawyers and we are awaiting their review and feedback. The next step will be to form the selection committee and determine who would like to participate. Bring forward to the June meeting. 4.6 Signage Carry over to June meeting. 4.7 Inventory There was a discussion on the inventory and how it will be completed, what information should be included and who will manage it. There are many pieces of information that could be collected in addition to the basic facts and used for a variety of purposes such as tourism, historical, maintenance, signage, insurance, etc. Kristin Krimmel volunteered to set up an initial spread sheet using Excel and start the process. Some of the art work identified included the wood carvings (2000) that are housed in the Arts Centre and PM Family Recreation Centre, the Beast, Cemetery Gates, Fountains, Spirit of Wood, the Eagle, Leisure Centre mural, all Artist-in-Residence works, and painting of Mr. Rieboldt. Managing the inventory has not been included in the budget and Shelley Jorde suggested that this be reviewed and that a budget will need to be established. 4.8 Presentation by Terry Willis The information and expertise shared by Mr. Willis was very helpful and impressive. A discussion followed and it was suggested that he be approached for assistance with the specialized signage required for the Tendance art work. R11-025 It was moved and seconded That Mr. Willis of the Artisall Group be invited to submit an estimate to supply art signage for the Tendance project. CARRIED Barb Duncan will contact him and also provide information received from Mr. Michael Millward, Facilities Operations Manager, regarding the most durable materials to use for this outdoor signage. Maple Ridge Public Art Steering Committee Regular Meeting Minutes – May 18, 2011 Final Maple Ridge Public Art Steering Committee Minutes Page 4 of 4 5.0 Adjournment R11-026 It was moved and seconded That the meeting be adjourned. CARRIED The meeting adjourned at 4:35 pm. The next meeting will be on Wednesday, June 15, 2011 at 3:00 pm. Note there is a location change to Maple Ridge City Hall, Blaney Room (ground floor). _________________________________ Chairperson /ik