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HomeMy WebLinkAbout2008-03-31 Adopted Committee of the Whole Minutes.pdfMarch 31, 2008 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required P. Grootendorst, Fire Chief/Director of Operations D. Spence, Fire Chief/Director of Safety C. Goddard, Manager of Development and Environmental Services Note: Mayor Robson was not present at the start of the meeting. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update The Fire Chief/Director of Operations and the Fire Chief/Director of Safety gave a PowerPoint presentation which provided an update on fire department activities since the implementation of the Fire Department Master Plan. ACTION REQUIRED That the Fire Department Update be presented at a future Council meeting. Committee of the Whole Minutes March 31, 2008 Page 2 of 5 Note: Mayor Robson joined the meeting at 1:08 p.m. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/004/06, 12142, 12170, 12140 203 Street, 20468 122 Avenue, RS-1 and P-2 to R-1 and P-2 Staff report dated March 26, 2008 recommending that Maple Ridge Zone Official Community Plan Amending Bylaw No. 6553-2008 and Maple Ridge Zone Amending Bylaw No. 6554-2008 to permit a 21 lot subdivision be given first reading and be forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics The Manager of Development and Environmental Services advised that concerns brought forward by residents related to this development are primarily traffic related. He also advised that a copy of the concerns will be given to the applicant and that the applicant will be asked to attend the public hearing to address these concerns. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 1102 RZ/073/04, 12161237 Street, A-1 to RM-1, Request for Third Extension Item 1102 was withdrawn at the request of the applicant. Committee of the Whole Minutes March 31, 2008 Page 3 of 5 1103 DP/113/07, 10316 and 10346 240 Street Staff report dated March 19, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/113/07 to provide greater emphasis on aesthetics and quality of the building environment while protecting the natural environment. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 1104 Race the Ridge 2008 Bike Race Staff report dated March 25, 2007 recommending that the use of municipal streets be authorized for the Race the Ridge 2008 Bike Race on Saturday, April 26, 2008 and Sunday, April 27, 2008. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 1105 2008 Heart and Stroke Big Bike Ride Staff report dated March 26, 2007 recommending that the use of municipal streets be authorized for the 2008 Heart and Stroke Big Bike Ride on Friday, April 25, 2008. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED Committee of the Whole Minutes March 31, 2008 Page 4 of 5 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Loan Authorization Bylaws Staff report dated March 26, 2008 recommending first, second and third readings of loan authorization bylaws to allow for funding for construction of a new fire hall, expansion of the existing municipal cemetery, construction of a new animal shelter, drainage improvements on River Road and acquisition of land for future school and park sites and that approval of the electors be sought through the alternative approval process. The Manager of Legislative Services provided an overview of the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 1132 2008 Community Grants Staff report dated March 27, 2008 recommending that the proposed distribution of grants as shown on the attached Schedule "A" be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Community Development, Parks and Recreation Master Plan Update Staff report dated March 17, 2008 recommending that the terms of reference for the Community Development, Parks and Rec reation Master Plan be endorsed. The General Manager of Community Development, Parks and Recreation Services provided a background to the report. Committee of the Whol e Minutes March 31, 2008 Page 5 of 5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED ACTION REQUIRED Staff is to amend the Community Development, Parks and Recreation Master Plan Draft Terms of Reference under Methodology -Phase 2 to include Council members and School Board members who are not part of the Maple Ridge/Pitt Meadows Parks and Leisure Services Commission in addition to the Commission members as participants in a workshop to review materials provided and to finalize a vision statement and goals. 1152 Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society Fee for Service Agreements Staff report dated March 17, 2008 recommending an increase in the 2008 budget for the Historical Society agreements. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2008. CARRIED 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -1:58 p.m. 8. E. Pre he Committee