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Home My WebLink About2008-07-14 Adopted Committee of the Whole Minutes.pdfJuly 14, 2008 1:00 p.m . Council Chamber PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff P. Gill, Acting Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: Councillor Speirs was absent at the start of the meeting. Note: The agenda was amended to include the following item: 1104 DVP/07 4/06 and DP/007 /05, 24100 block 104 Avenue, Lots 1-34 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Mr. Rudolf Mazanec -Outcome of Flooding Damage Claim Mr. Mazanec spoke to flooding of his residence and property during the rainstorm event of March 2007. He asked that the District reconsider its decision to deny his claim. Committee of the Whole Minutes July 14, 2008 Page 2 of 6 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/093/06, 23024, 23000 and 23050 136 Avenue, RS-3 to R-1, R-3, RS-1b and RST Staff report dated July 9, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6580-2008 and Maple Ridge Zone Amending Bylaw No. 6581-2008 to permit the development of 84 single family lots and 6 street townhouse units be given first reading and forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics The Manager of Development and Environmental Services advised that the townhouses in the development will be freehold, attached townhouses. The Director of Planning outlined the responsibilities of the developer should adjacent agricultural land be farmed in the future. Note: Councillor Speirs arrived at 1:25 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 3 of 6 1102 DVP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman Drive; and 22925 to 23185 Gilbert Drive Staff report dated July 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/063/06 to permit an increase in the maximum height for buildings in Phases 5 and 5A of the development site. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics The Manager of Development and Environmental Services advised on the street tree landscaping in this development. David Laird, Applicant Representative Mr. Laird provided further details of the landscaping. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 1103 Award of Contract -Extension of Watermain Staff report dated July 8, 2008 recommending that Contract E03-010-068 for a 267 Street Watermain south of Dewdney Trunk Road to 118 Avenue be awarded to Lups Contractors Ltd . RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 4 of 6 1104 DVP/07 4/06 and DP/007 /05, 24100 block 104 Avenue, Lots 1-34 Staff report dated July 14, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/07 4/06 to vary the maximum building height in the R-3 (Special Amenity Residential District) and further that the Corporate Officer be authorized to sign and seal DP/007 /05 for a 34 lot subdivision. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 UBCM Emergency Planning Grant Application 2008 Staff report dated July 3, 2008 recommending that the attached 2008 Emergency Planning Grant application for submission to the Union of British Columbia Municipalities be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 1132 2009-2011 Council Indemnity Staff report dated July 9, 2008 recommending that an increase in indemnities to Mayor and Councillors, the simplification of the mileage reimbursement structure and the option of transferring any unused training fund to an RRSP be approved. The Executive Director provided clarification of the transfer of unused training funds to an RRSP. He outlined the methodology used to set compensation for incoming Council. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 5 of 6 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Proposal from ERA Ecosystem Restoration Association Staff report dated July 4, 2008 recommending that the Corporate Officer be authorized to execute the attached amendment agreement with ERA Ecosystem Restoration Associates Inc. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 1152 Arts Centre and Cultural Services Operating Agreement and Lease Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the Maple Ridge Arts Centre and Cultural Services Operating Agreement as attached. Note: Mayor Robson left the meeting at 2:06 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 1153 Lapidary Club Lease Renewal Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the attached lease agreement with the Lapidary Club. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2008. CARRIED 5. CORRESPONDENCE-Nil 6. OTHER ISSUES -Nil Committee of the Whole Minutes July 14, 2008 Page 6 of 6 7. ADJOURNMENT -2:06 p.m. Note: Mayor Robson returned to the meeting at 2:08 p.m. 8. COMMUNITY FORUM Norm Heppner -2nd Vice President, Municipal Pension Retirees' Association Mr. Heppner provided background information on the Municipal Pension Retirees' Association and requested that Council support a resolution going forward at the Union of British Columbia Municipalities Conference in September 2008 which requests an increase in funding for Group Health Benefits for Municipal Pension retirees. Committee