HomeMy WebLinkAbout2008-12-15 Adopted Committee of the Whole Minutes.pdf UNSIGNEDDecember 15, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor M. Morden
Councillor C. Speirs
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
A. Wood, Municipal Engineer
1. DELEGATIONS/STAFF PRESENTATIONS
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 DVP/045/07, 22589 121 Avenue
Staff report dated December 3, 2008 recommending that the Corporate
Officer be authorized to sign and seal DVP/045/07 to waive the
requirement to provide concrete curb and gutter, sidewalk, boulevard
treatment and street tree planting and to waive the requirement to
upgrade the street fronting a site with an institutional use to a Collector
street standard.
Committee of the Whole Minutes
December 15, 2008
Page 2 of 5
The Manager of Development and Environmental Services gave a Power Point
presentation provided details of the application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 16,
2008.
1102 Albion Industrial Park Access -Ministry of Transportation Partnership
Agreement
Staff report dated December 5, 2008 recommending that the Corporate
Officer be authorized to sign and execute the agreement titled "Hwy 7:
Access Safety Improvements to Tamarack Lane and River Road and that
the available project budget and financial plan be amended to include the
contribution.
The Municipal Engineer reviewed the report and provided background on
the project. He displayed a drawing of the improvement area and
explained the configuration of the project. He advised that a new median
will be extended to 105 Avenue and that left turns from River Road
heading east on the Lougheed Highway will be eliminated.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of December 16,
2008.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the Month Ended November 30, 2008
Staff report dated December 9, 2008 recommending that disbursements
for November 2008 be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 16,
2008.
Committee of the Whole Minutes
December 15, 2008
Page 3 of 5
1132 Financial Plan Bylaw
Staff report dated December 11, 2008 recommending that Maple Ridge
2009-2013 Financial Plan Bylaw No. 6633-2008 be given first, second
and third readings.
The General Manager, Corporate and Financial Services advised that the
Financial Plan bylaw incorporates recommendations from the Business
Planning sessions.
1133 Development Cost Charge Reserve Fund Expenditure Bylaw
Staff report dated December 11, 2008 recommending that Maple Ridge
Development Cost Charge Reserve Fund Expenditure Bylaw No. 6634-
2008 be given first, second and third readings.
1134 Water, Sewer and Recycling Amending Bylaws
Staff report dated December 11, 2008 recommending:
1134.1 Maple Ridge Water Service Amending Bylaw No. 6635-2008
That Maple Ridge Water Service Amending Bylaw No. 6635-2008 be given
first, second and third readings.
1134.2 Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008
That Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 be given
first, second and third readings.
1134.3 Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008
That Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 be
given first, second and third readings.
RECOMMENDATION
That the staff reports for Items 1131 to 1134.4 be forwarded to the Council
Meeting of December 16, 2008.
Committee of the Whole Minutes
December 15, 2008
Page 4 of 5
1135 Door-to-Door Solicitation
Staff report dated December 5, 2008 recommending the request of the
Heart and Stroke Foundation of B.C. and Yukon for permission to canvass
door-to-door for the month of February 2009 be approved.
The Manager of Legislative Services advised that there is no requirement
within the District bylaw that door to door solicitors carry identification and
permits, however, she also advised that these organizations are very
aware of the need for identification and persons soliciting door to door do
wear identification.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 16,
2008.
ACTION REQUIRED
That staff investigate requirements in terms of identification and permits for
door to door solicitation for further discussion at a Council Workshop meeting.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Maple Ridge Golf Course Proposed Amendment
Staff report dated November 23, 2008 recommending the approval of a
request to amend wording in section 3(d) of the Region View Recreation
Services Golf Course Lease to permit a change in the financial year end
date of the lease to coincide with that of Region View Recreation Services.
RECOMMENDATION
1152
That the staff report be forwarded to the Council Meeting of December 16,
2008.
Age Friendly Community
Staff report dated December 5, 2008 recommending that an application
for planning funding from the Union of British Columbia Municipalities to
assist Maple Ridge in becoming a more age friendly community be
endorsed and that a committee be formed to work through the planning
process.
Committee of the Whole Minutes
December 15, 2008
Page 5 of 5
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 16,
2008.
1153 Contract Award for Maple Ridge Park Playground Equipment
Staff report dated December 10, 2008 recommending that the contract
for the supply and installation of playground equipment at Maple Ridge
Park be awarded to Mark Suttle Agencies.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 16,
2008.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -1:16 p.m.
8. COMMUNITY FORUM -Nil
J. Dueck, Acting Mayor
Presiding Member of the Committee