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HomeMy WebLinkAbout2009-01-19 Adopted Committee of the Whole Meeting Minutes.pdf - UNSIGNED District of Maple Ridge COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING MINUTESMINUTESMINUTESMINUTES January 19, 2009 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services Councillor L. King J. Pickering, General Manager Public Works and Councillor M. Morden Development Services Councillor C. Speirs J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required B. Serné, Engineering Technician – Projects/Spirit Square Project Manager C. Goddard, Manager of Development and Environmental Services S. Blue, Manager of Economic Development 1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS 1.1 Spirit Square PresentationSpirit Square PresentationSpirit Square PresentationSpirit Square Presentation The Project Manager gave a PowerPoint presentation providing details of the Spirit Square project for 224th Street which will focus on the areas between 119th Avenue and McIntosh Avenue. He outlined the history, the communication plan and the schedule for the project. 2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Committee of the Whole Minutes January 19, 2009 Page 2 of 4 1101 SP/104/08, Soil Deposit Permit, 13261 and 13347 224 StreetSP/104/08, Soil Deposit Permit, 13261 and 13347 224 StreetSP/104/08, Soil Deposit Permit, 13261 and 13347 224 StreetSP/104/08, Soil Deposit Permit, 13261 and 13347 224 Street Staff report dated January 14, 2009 recommending that the application for a fill permit for the properties at 13261 224 Street and 13347 224 Street be forwarded to the Agricultural Land Commission and that the Agricultural Land Commission consult with the Alouette Valley Farm and Homeowners Association. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Project Description The Acting General Manager, Public Works and Development Services advised that applications submitted to the District for soil deposit permits on land in the Agricultural Land Reserve must be forwarded to the Agricultural Land Commission. Comments from Council can be put forward with the application including the suggestion that the Commission not entertain the application. Council commented as follows: • concern was expressed that there could be a negative impact on the surrounding lands given that the whole area is in flood plain; • it will be necessary to use the appropriate fill material to prevent siltation and for the fill to be assessed by a professional such as a hydrologist or a soil engineer; and • the Agricultural Land Commission should consult with the Department of Fisheries and Oceans and the Ministry of Environment prior to making a decision. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of January 27January 27January 27January 27, , , , 2002002002009999.... Committee of the Whole Minutes January 19, 2009 Page 3 of 4 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Adjustments to the 2008 Collector’s RollAdjustments to the 2008 Collector’s RollAdjustments to the 2008 Collector’s RollAdjustments to the 2008 Collector’s Roll Staff report dated December 31, 2008 submitting information on changes to the 2008 Collector’s Roll through the issuance of Supplementary Roll 10/2008. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of January 27, January 27, January 27, January 27, 2009.2009.2009.2009. 1132 Disbursements for Disbursements for Disbursements for Disbursements for the month ended December 31, 2008the month ended December 31, 2008the month ended December 31, 2008the month ended December 31, 2008 Staff report dated January 9, 2009 recommending that disbursements for December 2008 be approved. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of January 27, January 27, January 27, January 27, 2009.2009.2009.2009. 4. COMMUNITY DEVELOPMENCOMMUNITY DEVELOPMENCOMMUNITY DEVELOPMENCOMMUNITY DEVELOPMENT AND RECREATION SERVICEST AND RECREATION SERVICEST AND RECREATION SERVICEST AND RECREATION SERVICES 1151 Fee for Service Agreement Fee for Service Agreement Fee for Service Agreement Fee for Service Agreement –––– Tourism Maple Ridge Pitt MeadowsTourism Maple Ridge Pitt MeadowsTourism Maple Ridge Pitt MeadowsTourism Maple Ridge Pitt Meadows Staff report dated January 11, 2009 recommending that the Corporate Officer be authorized to execute the attached 2009 Tourism Maple Ridge and Pitt Meadows Fee for Service Agreement. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of January 27, January 27, January 27, January 27, 2009.2009.2009.2009. 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE –––– Nil 6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil Committee of the Whole Minutes January 19, 2009 Page 4 of 4 7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT - 1:33 p.m. 8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM Rosemary and Dan WebsterRosemary and Dan WebsterRosemary and Dan WebsterRosemary and Dan Webster Mrs. Webster spoke to the impact on neighbouring properties of work done on the property at 13261 and 13347 224 Street. She provided a history of issues in the neighbourhood with regard to flooding and spoke to activities carried out by the property owner which have adverse effects on the surrounding properties and the environment. She stated that the situation has been ongoing for almost 3 years and advised that the largest concern for neighbouring residents is the possibility of catastrophic impact should the river overflow as a result of berming done on the applicant’s property. Council requested that Mrs. Webster provide a copy of her statement. Tom HarrisTom HarrisTom HarrisTom Harris Mr. Harris expressed concern with the quality of the snow removal carried out in the 248th Street area and the town core. He felt that the District should follow up on penalizing persons who do not shovel their sidewalks during a snow event. Mr. Harris also expressed concern with the state of repair of lamp standards in the municipality. He encouraged the District to inspect all lamp standards for rust and suggested that the lamp standards should be galvanized in the future. ___________________________________ J. Dueck, Acting Mayor Presiding Member of the Committee