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HomeMy WebLinkAboutCHC 2015-03-03 Minutes.pdf~ ( -A_{"'\)\.,. ~ MAPLE RIDGE ~OMMUNITY H~IERil'AGE (Ol\1M1.SSION \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday, March 3, 2015 at 7:00 p.m. COMMISSION MEMBERS PRESENT Brenda Smith, Chair Steven Ranta Sandra Ayres Faye Isaac, Vice-chair Councillor Speirs Eric Phillips STAFF PRESENT Lisa Zosiak, Chair Sunny Schiller REGRETS/ABSENT Len Pettit Cyndy Johnson-McCormick 1. CALL TO ORDER Maple Ridge Historical Society Community at Large Community at Large Maple Ridge Historical Society Council Liaison Community at Large Staff Liaison, Community Planner Committee Clerk Community at Large Community at Large There being a quorum present, the Chair called the meeting to order at 7:01 pm. 2. AGENDA ADOPTION R15-010 It was moved and seconded That the Agenda for the Regular Meeting of March 3, 2015 be adopted. 3. MINUTE ADOPTION R15-011 It was moved and seconded That the Minutes of the February 3, 2015 Regular Meeting be adopted. 4. DELEGATIONS 4.1 Gerry Pine!, Golden Ears Transition Initiative (GETI) CARRIED CARRIED As Mr. Pinel was not available the Chair made a presentation on his behalf on the Golden Ears Transition Initiative (GETI) and GETIFest. This will be the fourth year for GETI Fest and the theme of this year's festival will be "Our Heritage". Community Heritage Commission Regular Meeting Page 1 of 4 Community Heritage Commission Meeting Minutes -Tuesday, March 3, 2015 Ideas for CHC's participation in GETIFest were discussed. It was suggested that heritage neighbourhood associations should be engaged. This is a large event, in years past the festival has had between 20 and 30 organizations participating. It was decided that Faye Isaac would attend the upcoming GETIFest planning workshop. 5. FINANCE The Staff Liaison, the Chair, Steven Ranta and Councillor Speirs will be meeting with Catherine Nolan, Manager of Accounting on March 18th to review the committee budget. 6. CORRESPONDENCE A letter from Babs McLaren praising the recent Heritage Awards ceremony was received and distributed to committee members. A letter was received from the Maple Ridge Historical Society expressing concern about the St. Andrews Church property. The church is a heritage building. There is some question about the property line between the church and the privately owned property adjacent to it. The Staff Liaison updated the Commission on the issue. Further research is needed to determine exactly how the heritage designation was done. The Planning department is working on this issue and will propose a solution. 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar GETIFest workshop coming up. March 19th is the Historical Society's AGM. March 22nd is the Mad Hatters Tea Party at Haney House. March 24th is the CHC presentation to Council. March 25th is the next Local Voices. The Heritage Tea at the Seniors Centre is on April 11th . The Chair encouraged members to provide feedback on the calendar format. 7.1.2 Binders CHC binders for new members were distributed by the Committee Clerk. Flash drives with all the documents were also provided to new members and offered to existing members. 7.1.3 Recruitment Three vacancies remain on the Commission. The Commission is seeking candidates with an interest in the areas of Education, Fundraising or Public Relations. The Chair reported that member at large Cyndi Johnson-McCormick will remain on the Commission however she is not able to attend meetings regularly or participate in sub-committee work. 7.2 CHC Update to Council CHC will be reporting to Council on March 24th. The Chair is preparing a presentation and asked for ideas and photos from Commission members. Community Heritage Commission Regular Meeting Page 2 of 4 Community Heritage Commission Meeting Minutes -Tuesday, March 3, 2015 7.3 Dynamic Downtowns Webinar Councillor Speirs reported on the Dynamic Downtowns webinar. Councillor Speirs found it to be a good experience and successful, with approximately ten attendees. The Staff Liaison will contact the presenters to request a copy of their toolkit. 8. SUB-COMMITTEE REPORTS R15-012 8.1 Communications Sub-committee 8.1.1 Heritage Here Newsletter The first newsletter using the new format has been completed. The Chair encouraged Commission members to provide feedback on the format and content suggestions. April 15th is the deadline for article submissions for the next edition. The Chair will write an article on the Heritage Awards, Councillor Speirs will report on the Dynamic Downtowns Webinar. A Hammond Area Plan update will be provided by the Staff Liaison. New member Len Pettit's bio will be included. 8.1.2 GETIFest 2015 Item previously dealt with. Faye Isaac will attend the planning workshop (schedule permitting, the date is still to be determined). 8.2 Recognitions Sub-committee 8.2.1 Marker Inventory A proposal has been received from Andrea Lister to create the desired marker inventory database for $500. The CHC would like an Access database created to contain all the information about all the plaques and markers in Maple Ridge. It was moved and seconded That the Commission spend $500 to have the Marker Inventory database designed by Andrea Lister. CARRIED A meeting with other groups within the City (Public Art Steering Committee, Parks, Engineering) should be organized as part of the database creation process to explain the role of the database. 8.2.2 Heritage Awards The Commission viewed photos and videos from the 2015 Awards. Faye Isaac provided a report on the 2015 Awards and also presented an idea for a potential nomination for a 2016 Award. Nominations are open up until October 2015 for the 2016 Awards. 8.3 Project Sub-committee A couple of projects are in the works with details to be provided in the future. Community Heritage Commission Regular Meeting Page 3 of 4 Community Heritage Commission Meeting Minutes -Tuesday, March 3, 2015 8.4 Education Sub-committee Steven Ranta will research a project that would provide a heritage themed curriculum that could be used in schools (report in May). Sandra Ayres will develop a field trip project (report in April). Brenda Smith will report on the workshop series project in April. 9. LIAISON UPDATES 9.1 BC Historical Federation The annual conference is currently being planned. 9.2 Heritage BC/BC Heritage Branch The Staff Liaison reported there was an issue with the billing for the recent webinar. Steven Ranta will investigate why the CHC was charged in US dollars. 9.3 Maple Ridge Historical Society Erica Williams (attending the meeting as a member of the public) reported on the recent meeting of the MRHS. There was a presentation made on goal setting and five year plans. The Society is planning for their upcoming AGM. There will be a potluck dinner at the meeting -please bring your own plate and utensils. 9.4 Council Liaison Councillor Speirs reported on the current work of Council. The Advisory Committee Review Task Force is working to improve communication between the Advisory Committees and Council. Towards this end Council is now accepting the Advisory Committee minutes during Council meetings to keep updated on the work of the committees. The Chair asked for an update on the Intersections event. Councillor Speirs reported that planning for this event is on hold due to a number of potential changes within the Committees. 10. ROUNDTABLE 11. Steven Ranta expressed his concern about vinyl signage on heritage buildings. He was encouraged to contact Bylaws in regards to the sign bylaw. The Staff Liaison reported that the Hammond Area Plan went to Council Workshop on Monday. A video summarizing the consultation process is available through the Council agenda on the website. ADJOURNMENT 8:54 PM NEXT MEETING: TUESDAY, APRIL 7, 2015 AGENDA DEADLINE: MONDAY, MARCH 23, 2015 6-~A-chair /ss Community Heritage Commission Regular Meeting Page 4 of 4