The URL can be used to link to this page

Home My WebLink AboutCHC 2015-10-06 Minutes.pdf/:----1 l...s '-\/ 1.-- \. "-. MAPLE RIDGE > (()-~•l-"'1l lN 1···1·•v H·1::·R·,•·1·A ·:·i:: C-C)1v1TYII·SSI<---N--,-~ .. ,v JV .. .I . 1 ._,_ . .J .a(,L . , I ., ,. _)_, \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday, October 6, 2015 at 7:00 p.m. COMMISSION MEMBERS PRESENT Len Pettit Eric Phillips Sandra Ayres Brenda Smith, Chair Faye Isaac, Vice-chair Councillor Speirs STAFF PRESENT Lisa Zosiak Sunny Schiller REGRETS/ABSENT Cyndy Johnson-McCormick Steven Ranta 1. CALL TO ORDER Community at Large Community at Large Community at Large Maple Ridge Historical Society Maple Ridge Historical Society Council Liaison Staff Liaison, Community Planner Committee Clerk Community at Large Community at Large There being a quorum present, the Chair called the meeting to order at 7:02 pm. 2. AGENDA ADOPTION R15-027 It was moved and seconded That the Agenda be amended to include Item 6.1 Maple Ridge Historical Society Collections, Item 7.3 Canda150, Item 8.1.4 Local Voices and be adopted as amended. CARRIED 3. MINUTE ADOPTION R15-028 It was moved and seconded That the Minutes of August 11, 2015 be amended to remove the mention of "BC Heritage Branch" from Item 9.2 and be approved as amended. CARRIED CHC Minutes October 6, 2015 Page 2 of 5 4. DELEGATIONS -Nil 5. FINANCE Steven Ranta entered the meeting at 7:07 pm. 5.1 2016 Business Plan The Staff Liaison provided a printed copy of the business plan, which is due at the end of the week. The Staff Liaison will email out a copy of the finalized business plan. 5.2 Budget Adjustment Discussion re: funding for Heritage Inventory Update R15-029 The Chair led a discussion regarding options to fund the updating of the Heritage Inventory. It was moved and seconded That the CHC 2015 budget be revised to assign existing funds to start the Heritage Inventory Update project, and that additional multi-year funding be requested in the CHC Business Plan 2016. CARRIED R15-030 It was moved and seconded That the 2015 CHC budget be adjusted as discussed. CARRIED 6. CORRESPONDENCE -Nil 6.1 Maple Ridge Historical Society Collections The Chair presented information received from the Maple Ridge Historical Society (MRHS) that the space available for storing collections is currently full and new items can no longer be accepted. Possible options for increasing storage space were discussed. More information on the collection has been requested from the MRHS. 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar of Events The Chair reviewed the many community events that have happened since the August meeting. Members were asked to email the Chair their attendance for the record. 7.1.2 CHC Binder Review The Committee Clerk reviewed the Contacts and Governance section of the CHC flash drive. It was suggested that the History Society website be added to the Contacts page. ) CHC Minutes October 6, 2015 Page 3 of 5 7.2 Presentation to Council The Chair outlined the upcoming presentation to Council on October 27th . The presentation will show how the work done by the Commission reflects the plans and priorities of Council. As part of the presentation the support of Council for the planned direction of the Commission will be sought. Commission members were invited to email suggestions to the Chair. 7.3 Canada 150 The Chair reported that a meeting is planned for many departments within the City of Maple Ridge to work together on one application for Canada 150 funding. The application deadline has been extended past October. Yvonne Chui, Recreation Manager; Art and Commun ity Connections, will be organizing the meeting and suggestions can be submitted to Ms. Chui. 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Heritage Here Newsletter The Chair reported the latest edition of the Heritage Here Newsletter will be finalized next week. Suggestions for the next edition included the heritage homes moved to Maple Ridge over the summer, the Heritage Awards, the Hammond Forever house being lifted, the Hammond Area Plan. 8.1.2 Re-branding of CHC publications As previously reported, The Chair has gathered estimates on rebranding. This project is now on hold due to budget constraints. 8.1.3 GETIFest The Chair reported the CHC was well represented at GETIFest. As the Heritage component of GETIFest will continue on to next year, plans for next year should be considered now. 8.1.4 Local Voices Fall Local Voices sessions have been scheduled for the first Thursdays of October, November and December at the library. The October session included lectures and music. Suggestions on communicating the events were discussed. 8.2 Recognitions Subcommittee 8.2.1 Heritage Marker Inventory Project The Staff Liaison reported that the database is under development. 8.2.2 Heritage Awards Faye Isaac reported that nominations for the Heritage Awards have been received. The next meeting of the Awards subcommittee is November 3rd at 6:00 pm to review nominations. 8.2.3 10th Anniversary Plaque Book Project The Staff Liaison reported she had contacted the author of the 10th Anniversary Plaque Book with the hope of obtaining a PDF of the book that could be shared on the website. CHG Minutes October 6, 2015 Page 4 of 5 8.3 Education Subcommittee 8.3.1 Fall CHC Field Trip Sandra Ayres reported a field trip to the North Vancouver Archives is planned on Saturday Oct 24. Participants are to meet in front of the ACT at 9:00 am. A (no host) lunch will follow the tour. It was suggested that invitations be extended to the MRHS and Council. Ms. Ayres will confirm the details via email. The Staff Liaison will review and clarify the policy regarding the use of the bus. Faye Isaac left the meeting at 8:00 pm. 8.4 Digitization Project Subcommittee The Staff Liaison has contacted Val Billesburger in regards to the Digitization Project. 8.5 Heritage Inventory Project Update Previously discussed (Item 5.2). 8.6 Robertson Family Cemetery Project Subcommittee The Staff Liaison will report next month after discussing the matter with Darrell Denton, Property and Risk Manager. More information on the provincial process and the current status of the property is needed. 9. LIAISON UPDATES 9.1 BC Historical Federation The Chair reported a BC Historical Foundation newsletter has been released. (http://bchistory.ca/pu blications/newsletter Ii ndex. htm I). The "Local History" and "Family History" collections available through the Fraser Valley Regional Library was explained. 9.2 Heritage BC The Chair reported that a letter was sent to Heritage BC expressing that the CHC is looking forward to working with Heritage BC going forward. 9.3 Maple Ridge Historical Society The Chair read a report prepared by Faye Isaac on the work of the MRHS. Music on the Wharf was very well attended over the summer. Maple Ridge's Birthday was celebrated in September. A Cemetery tour was organized by Erica Williams, MRHS President. The CHC shared a booth with MRHS at GETIFest. During Culture Days the Brickyard office was opened up for viewing. A large donation of pictures was received from the Maple Ridge Times. 9.4 Council Liaison Councillor Speirs reported on Council priorities and recent discussions. The findings of the Advisory Committee Task Force will be released soon. New revenue streams for advancing heritage conservation are being investigated. Councillor Speirs encouraged the Chair to request clarification on future funding from Council and shared his thoughts on funding the updating of the Heritage Inventory. ' I CHG Minutes October 6, 2015 Page 5 of 5 10. 11. The Chair provided Heritage Awards brochures and nomination forms and copies of the Heritage Here newsletter. QUESTION PERIOD -Nil ROUNDTABLE Eric Phillips will email a suggestion for Local Voices to the Chair. Mr. Phillips shared his experience visiting museums in Steveston. Steven Ranta shared his experience at the recent Volunteer Appreciation event. Councillor Speirs reminded members that Golden Harvest is coming up on October 16 and explained the event features local food, chefs and culinary artists. 12. ADJOURNMENT It was moved and seconded that the meeting be adjourned at 8:58 pm. /ss