HomeMy WebLinkAboutCHC 2015-11-03 Minutes.pdfThe Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on
Tuesday, November 3, 2015 at 7:00 p.m.
COMMISSION MEMBERS PRESENT
Len Pettit
Eric Phillips
Sandra Ayres
Brenda Smith, Chair
Faye Isaac, Vice-chair
Councillor Speirs
Steven Ranta
STAFF PRESENT
Lisa Zosiak
Sunny Schiller
REGRETS/ABSENT
Cyndy Johnson-McCormick
1. CALL TO ORDER
Community at Large
Community at Large
Community at Large
Maple Ridge Historical Society
Maple Ridge Historical Society
Council Liaison
Community at Large
Staff Liaison, Community Planner
Committee Clerk
Community at Large
There being a quorum present, the Chair called the meeting to order at 7:04 pm.
2. AGENDA ADOPTION
R15-031
It was moved and seconded
That the Agenda be amended to add "Item 7.1.3 -January meeting" and be adopted as
amended.
CARRIED
3. MINUTE ADOPTION
R15-032
It was moved and seconded
That the Minutes of October 6, 2015 be approved.
CARRIED
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CHC Minutes
November 3, 2015
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4. DELEGATIONS -Nil
5. FINANCE
5.1 Heritage BC Membership
The Chair provided an update on the Heritage BC membership issue.
R15-033
It was moved and seconded
That the Community Heritage Commission purchase a Heritage BC membership.
5.2 Financial Report
CARRIED
The Chair provided an updated budget. The adjustments made provide funding to
begin the updating of the Heritage Inventory.
R15-034
It was moved and seconded
That the November 3, 2015 financial report be accepted.
CARRIED
6. CORRESPONDENCE -Nil
7. NEW & UNFINISHED BUSINESS
7.1
R15-035
Membership
7.1.1 Calendar of Events
The proposed CHC 2016 schedule was accepted. The Chair provided an
updated CHC Calendar of Events to the end of the year. Events for early
2016 were discussed.
7.1.2 CHC Binder Review
The Committee Clerk reviewed the Heritage Plan and Meeting Minutes
sections of the CHC flash drive.
7.1.3 January Meeting
After discussion
It was moved and seconded
That the January meeting be held on Monday, January 11th 2016.
CARRIED
7.2 MRHS Collection Storage Space
The Chair reported that the issue of the lack of storage for the Maple Ridge Historical
Society has been raised with Council. Best practices for storage were discussed. The
numbers of the existing MRHS collection were reviewed (including items, negatives
and newspaper archives). Ways to best communicate the current storage situation
were discussed.
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November 3, 2015
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8. SUBCOMMITTEE REPORTS
8.1 Communications Subcommittee
8.1.1 Heritage Here Newsletter
The Chair reported that the Fall edition of the newsletter will be completed
within the next two weeks.
8.1.2 Local Voices
Guest speakers for the November 5th Local Voices event are Eileen Dwillies,
Peggy Lambert and Shirley Leeker. Future sessions are planned for Spring
2016. The process for submitting speaker suggestions was shared.
8.2 Recognitions Subcommittee
8.2.1 Heritage Marker Inventory Project
The Chair reported that the Heritage Marker Inventory database will be
delivered soon. Plans for launching the database were discussed.
8.2.2 Heritage Awards
Faye Isaac reported that the next Heritage Awards will be held February 18th.
All CHC members are invited to attend a Heritage Awards subcommittee
meeting at 6:00 pm on January 11th, 2016 to final ize details.
8.2.3 10th Anniversary Plaque Book Project
The Staff Liaison provided an update on the plans to upgrade the files used
for the book. Once upgraded and unlocked the pages will be shared on the
city website.
8.3 Education Subcommittee
8.3.1 CHC Field Trip Update
Sandra Ayres reported that the previously planned field trip to North
Vancouver was cancelled due to transportation issues. Ms. Ayres plans to
revive the project in 2016.
8.4 Digitization Project Subcommittee
Authorization to hire a consultant to carry out the digitization project has been
obtained from Ceri Marlo, Manager of Legislative Services and Emergency Program.
A potential candidate has been identified and will be invited to view the archives.
8.5 Heritage Inventory Project Update
The Staff Liaison reported that the Heritage Inventory update project is moving
forward. Terms of reference are being developed and once finalized a tender
document will be issued to heritage consultants. A Heritage Inventory Update sub-
committee will be created to work with the consultant on this project. Members who
wish to serve on the sub-committee were asked to contact the Chair within the next
two weeks. A time commitment of at least 1 ½ years will be required to serve on this
group.
8.6 Robertson Family Cemetery Project Subcommittee
The Staff Liaison reported that she and the Chair have met with va rious City staff to
discuss the Robertson Family Cemetery project. Steps to obtain the property and
have it properly registered were explained.
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November 3, 2015
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9. LIAISON UPDATES
9.1 BC Historical Federation
The BC Historical Federation annual conference will be held May 26-28, 2016 in
Revelstoke. The Chair reported she is serving on the BC Historical Foundation
advocacy committee.
9.2 Heritage BC
The Chair reported the theme for Heritage Week 2016 is Distinctive Destinations.
Heritage BC is holding a photo contest to find images for their 2016 Heritage Week
poster. See www.heritagebc.ca for more details.
9.3 Maple Ridge Historical Society
The October 31 event at Haney House was well attended. Over the summer work on
the storage container was carried out by MRHS and summer students. A Christmas
Decorating party at will be held on November 26th at St. Andrews Heritage Hall.
Contact Allison at mrmcurator@gmail.com if you have any questions.
9.4 Council Liaison
Councillor Speirs reported on the Katzie Restoration Dinner he attended on October
23rd. This event celebrates the work of the Katzie to bring back to life old traditional
agriculture traditions. The Katzie have been cultivating and harvesting the traditional
food wapato (a starchy tuber) since 2009. They are working on cultural and
ecosystem restoration and building cultural awareness.
Councillor Speirs reported that the Advisory Committee Review Task Force has held
their final meeting. Their recommendations will now go to the committees for
feedback and then to Council in Spring 2016.
The definition of a "heritage tree" was discussed.
10. QUESTION PERIOD -Nil
11. ROUNDTABLE
Eric Phillips asked about a house on 124th Avenue that recently burned.
12. ADJOURNMENT
It was moved and seconded that the meeting be adjourned at 9:05 pm.
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