HomeMy WebLinkAboutCHC 2015-12-02 Minutes.pdfr1:'--:-1., f-A..s "-\i ----
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The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road , Maple Ridge , British Columbia, on
Tuesday, December 2, 2015 at 7:00 p.m.
COMMISSION MEMBERS PRESENT
Len Pettit
Eric Phillips
Sandra Ayres
Brenda Smith, Chair
Faye Isaac, Vice-chair
Councillor Speirs
Cyndy Johnson-McCormick
STAFF PRESENT
Lisa Zosiak
Sunny Schiller
Anne Marie Whittaker
REGRETS/ABSENT
Steven Ranta
1. CALL TO ORDER
Community at Large
Community at Large
Community at Large
Maple Ridge Historical Society
Maple Ridge Historical Society
Council Liaison
Community at Large
Staff Liaison, Community Planner
Committee Clerk
Planner 2, Planning
Community at Large
There being a quorum present, the Chair called the meeting to order at 7:00 pm and
introductions were made.
2. AGENDA ADOPTION
R15-036
It was moved and seconded
That the Agenda be adopted.
CARRIED
3. MINUTE ADOPTION
R15-037
It was moved and seconded
That the Minutes of November 3, 2015 be approved.
CARRIED
CHG Minutes
November 3, 2015
Page 2 of 5
4. DELEGATIONS
4.1 Anne Marie Whittaker -Albion Flats Area Plan Process
Anne-Marie Whittaker, Planner 2, presented information on the planning process for
the Albion Flats area. The Planner 2 reviewed the heritage elements in the area and
outlined the next steps, which include a land planning workshop with Council and
public engagement. The Planner 2 will present the draft plan to the CHC once it is
prepared. Feedback on the plan and the process was provided by CHC members.
It was decided to add Canada 150 to the agenda as Item 7.2.
5. FINANCE
An updated budget will be provided in January 2016.
6. CORRESPONDENCE
It was discussed that BC Historical Federation membership fees are usually due at this time of
year. The Staff Liaison was asked to renew the CHC membership.
7. NEW & UNFINISHED BUSINESS
7.1 Membership
7.1.1 Calendar of Events -Brenda Smith
The Chair reviewed the current calendar, which goes into January
2016. Heritage Week events were discussed. It was suggested that Lino
Siracusa, Manager of Economic Development, be invited to the January
meeting to discuss cultural tourism.
7.1.2 CHC Binder Review -Sunny Schiller
The Committee Clerk reviewed the final sections of the CHC member's flash
drives.
7 .2 Canada 150
The Canada 150 Infrastructure grant process was discussed.
R15-038
It was moved and seconded
That the Community Heritage Commission step away from the Canada 150 application
process.
8. SUBCOMMITTEE REPORTS
8.1 Communications Subcommittee
8.1.1 Heritage Here Newsletter
The Staff Liaison is finalizing the latest newsletter.
CARRIED
CHG Minutes
November 3, 2015
Page 3 of 5
8.1.2 Local Voices
The final fall Local Voices event is December 3, 2015. The next season will
be the first Thursday of each month from February through May 2016.
8.2 Recognitions Subcommittee
8.2.1 Heritage Marker Inventory Project
The Inventory database has been received. The invoice has been submitted
for payment. Data to populate the database should be forwarded to the
Committee Clerk. The access protocols will be drafted by the Chair and the
Committee Clerk.
8.2.2 Heritage Awards
Faye Isaac reviewed plans for the February 18, 2016 Heritage Awards. The
theme is Distinctive Destinations and Cultural Tourism. Ms. Isaac has
arranged for Sweet and Simple Kitchens to provide catering. The guest list
was discussed.
8.2.3 10th Anniversary Plaque Book Project
The CD of images has been received and copyright has been obtained. The
images will be uploaded to the website.
8.3 Education Subcommittee
R15-038
8.3.1 CHC Field Trip Update -Sandra Ayres
Sandra Ayres reported that the North Vancouver field trip to visit the archives
is being rescheduled for either Saturday April 9 or 16, 2016. A no host lunch
will follow. There are around 20 seats on the bus.
It was moved and seconded
That the Community Heritage Commission undertake a field trip to North Vancouver during
April 2016 and commit $600 for bus transportation.
CARRIED
It was decided to add Heritage Week Talk to the agenda as Item 8.3.2.
R15-039
8.3.2 Heritage Week Talk
The Chair proposed hosting a talk as part of Heritage Week. It was suggested
that the curator from the City of Vancouver be engaged to discuss collecting
heritage items.
It was moved and seconded
That the Curator from the City of Vancouver (or someone similar) be invited to provide a
Heritage Week talk.
CARRIED
CHG Minutes
November 3, 2015
Page 4 of 5
8.4 Digitization Project Subcommittee
The Staff Liaison reported a consultant has been hired to undertake a review of the
archival materials pertinent to CHC as a beginning of the digitization project. The
review will be ongoing through early 2016.
8.5 Heritage Inventory Project Update
R15-040
The Staff Liaison reported a draft Request for Proposals for the Heritage Inventory
update is ready to go out for tender. Councillor Speirs reported that advisory
committee budgets for 2016 will be finalized by the end of the week.
It was moved and seconded
That the Community Heritage Commission proceed with the Heritage Inventory project in
compliance with Council's direction.
CARRIED
8.6 Robertson Family Cemetery Project Subcommittee
The Staff Liaison reported that the Tax and Legal departments are investigating options
in regards to this property.
9. LIAISON UPDATES
9.1 BC Historical Federation
The Chair has been appointed to the Advocacy Committee of the BC Historical
Federation.
9.2 Heritage BC
Heritage Week February 15-21, 2016 will have the theme "Distinctive Destinations:
Experience Historic Places on Februa ry 15, 2016."
9.3 Maple Ridge Historical Society
Ms. Faye Isaac reported the Christmas tree decorating event was very successful. A
$1500 grant from the Community Foundation has been received for the purchase of
scanning equipment.
9.4 Council Liaison
Councillor Speirs reported on the Business Planning presentations to Council this
week. The need for archive storage was raised. Councillor Speirs recently attended
Federation of Canadian Municipalities meetings in Ottawa, and met with the Minister
for Infrastructure, Communities and Intergovernmental Affairs. Councillor Speirs
reported on the changes to the advisory committee structure.
10. QUESTION PERIOD -Nil
11. ROUNDTABLE
The Chair noted that Library and Archives Canada has posted an online survey available
seeking feedback from the public.
Len Petit asked about the Heritage Book files.
• CHG Minutes
November 3, 2015
Page 5 of 5
Cyndy Johnson-McCormick reported she will be attending the New Westminster Historical
Society walking tour to view historical houses decorated for Christmas.
12. ADJOURNMENT
It was moved and seconded that the meeting be adjourned at 9:00 pm.
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