HomeMy WebLinkAbout2010-04-12 Adopted Committee of the Whole Meeting Minutes.pdfApril 12, 2010
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor M. Morden
Councillor C. Speirs
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
P. Grootendorst, Fire Chief/Director of Operations
R. Acharya, Planner
D. Hall, Planner
B. McDonald, Director of Licences, Permits and Bylaws
K. Swift, Director of Recreation
B. McLeod, Manager of Parks and Open Space
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Fire Department Update
-P. Grootendorst, Fire Chief/Director of Operations
Fire Chief Grootendorst gave a presentation which provided an update of
activities carried out by the Fire Department from January 1, 2010 to March
31, 2010. He reviewed the department's 2010 emergency response calls in
comparison to 2009, the public education programs and training being
offered and fire prevention inspections being carried out. He also provided an
update of the addition and renovation work currently being carried out at Fire
Hall #1.
Committee of the Whole Minutes
April 12, 2010
Page 2 of 10
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/035/08, 11307 and 11295 Maple Crescent, C-3 to M-3
Staff report dated April 6, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6666-2009 be given first reading.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
The Manager of Development and Environmental Services explained the
process involved in getting this application to first reading.
The Director of Planning advised that this application as well as others on the
current agenda will be brought forward at the April 19, 2010 Committee of the
Whole Meeting and that more detail will be provided by applicants at that
time.
The applicant advised that a full presentation of the proposal will be provided
at the April 19, 2010 Committee of the Whole Meeting.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Councillor Morden -OPPOSED
1102 RZ/071/09, 12161237 Street, A-1 to RM-1
Staff report dated April 1, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6719-2010 be given first reading.
The Planner gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
Committee of the Whole Minutes
April 12, 2010
Page 3 of 10
• Neighbourhood Context
• OCP Context
• Site Characteristics
Wayne Bissky -Applicant Representative
Mr. Bissky advised that details for the application will be provided at the April
19, 2010 Committee of the Whole Meeting.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Councillor Speirs -OPPOSED
1103 RZ/072/09, 10175, 10121 and 10141240 Street, RS-3 and RS-2 to RM-1
Staff report dated April 1, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6732-2010 be given first reading.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Site
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1104 RZ/017 /10, 12472 Laity Street, RS-la to R-1
Staff report dated March 24, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6728-2010 to permit future subdivision into two parcels
zoned R-1 (Residential District) be given first reading and that the applicant
provide further information as described on Schedule (A-H) of Development
Procedures Bylaw No. 5879-1999.
The Planner gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Neighbourhood Context
Committee of the Whole Minutes
Ap ril 12, 2010
Page 4 of 10
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1105 RZ/018/10, 12580 243 Street, RS-3 to RS-2
Staff report dated March 30, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6734-2010 to permit a two lot single family subdivision
be given first reading and that the applicant provide further information as
described in Schedule B of Development Procedures Bylaw No. 5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Councillor King, Councillor Speirs -OPPOSED
1106 RZ/021/10, 9990 240 Street, RS-2 and CS-1 to RM-1
Staff report dated March 30, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6735-2010 to permit a townhouse development be
given first reading and that the applicant provide further information as
described in Schedule A, C, D and F of Development Procedures Bylaw No.
5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
Committee of th e Whole Minutes
April 12, 2010
Page 5 of 10
The Manager of Development and Environmental Services indicated that
discussions have been held with the applicant regarding access to the
property.
Jean Faris -Applicant Representative
Mr. Faris indicated that the safest access route possible is being looked at for
this application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Councillor Speirs -OPPOSED
1107 RZ/022/10, 11523 236 Street, RS-3 to RM-1
Staff report dated March 31, 2010 recommending that Maple Ridge Zone
Amending Bylaw No. 6733-2010 to permit a townhouse development be
given first reading and that the applicant provide further information as
described in Schedule A, C, D, F and G of Development Procedures Bylaw No.
5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1108 AL/010/10, 12616 248 Street, Homesite Severance (Subdivision) of Land
Within the Agricultural Land Reserve
Staff report dated March 30, 2010 recommending that application
AL/010/10 for homesite severance (subdivision) of land within the
Agricultural Land Reserve be authorized to proceed to the Agricultural Land
Commission.
D. Hall, Planner provided an explanation of homesite severance within the
Agricultural Land Reserve. She gave a Power Point presentation providing the
following information:
Committee of the Whole Minutes
April 12, 2010
Page 6 of 10
• Application Information
• Neighbourhood Context
• 0CP Context
• Preliminary Subdivision Sketch
• Site Characteristics
Anthony Schollen -Applicant Representative
Mr. Schollen indicated that he is representing his father. He explained that
his father is asking for a homesite severance which will allow him to retain a
smaller piece of the land he has lived on for many years and build a home
which is easier to manage on that portion of the property.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1109 AL/020/10, 24227 Dewdney Trunk Road, Non-Farm Use Application in the
Agricultural Land Reserve
Staff report dated March 30, 2010 recommending that application
AL/020/10 for non-farm use to permit a wireless communications facility in
the Agricultural Land Reserve be authorized to proceed to the Agricultural
Land Commission
The Planner gave a Power Point presentation providing the following
information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
She advised that the proposed tower will be for cellular service.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Committee of the Whole Minutes
April 12, 2010
Page 7 of 10
1110 SP/011/10, Soil Deposit Permit
Staff report dated March 15, 2010 recommending that application
SP/011/10 for a fill permit for District of Maple Ridge properties located at
the intersection of 104 Avenue and 105 Avenue be authorized to go forward
to the Agricultural Land Commission.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1111 Liquor Primary License -Extension of Hours
Staff report dated March 8, 2010 recommending that the extension of
operating hours to 2:00 a.m. on Sundays for the Haney Hotel liquor primary
license not be supported.
The Director of Licences, Permits and Bylaws advised on the history of the
liquor license legislation and provided information on operating hours for
other establishments in Maple Ridge.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1112 Local Area Service, 202 Street (Chatwin Avenue to Mcivor Avenue)
Staff report dated March 16, 2010 recommending that Maple Ridge 202
Street Sanitary Sewer Services Bylaw No. 6692-2009 be given first; second
and third readings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1113 Award of Contracts, Downtown Road and Utility Rehabilitation Project
Staff report dated April 7, 2010 recommending that Contract ITT-EN10-131
for Downtown Road and Utility Rehabilitation be awarded to Imperial Paving
Limited, that Contract ITT-EN10-137 for Supply of Streetlights, Traffic Signal
Poles and Accessories for the Downtown Road and Utility Rehabilitation
Project be awarded to Guillevin International Co., that the total engineering
services contract for ISL Engineering and Land Services be increased and that
the Corporate Officer be authorized to execute the contracts.
Committee of the Whol e Minutes
April 12, 2010
Page 8 of 10
The Municipal Engineer reviewed the report. He advised on the membership
of the Project Liaison Committee established to provide input and advice to
the project team.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1114 Excess Capacity/Ext~nded Services Agreement LC 140/10, 236 Street and
112 Avenue
Staff report dated March 19, 2010 recommending that Latecomer Charges be
imposed and that the Corporate Officer be authorized to sign and seal
Latecomer Agreement LC 140/10.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1115 Race the Ridge 2010 Bike Race
Staff report dated March 31, 2010 recommending the use of mun icipal
streets be authorized for the Race the Ridge 2010 Bike Race on Saturday,
May 1, 2010 and Sunday, May 2, 2010.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1116 2010 Heart and Stroke Big Bike Ride
Staff report dated March 31, 2010 recommending the use of municipal
streets be authorized for the 2010 Heart and Stroke Big Bike Ride on Friday,
April 23, 2010.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended January 31, 2010
Staff report dated April 1, 2010 recommending that disbursements for
January 2010 be approved.
Committee of the Whole Minutes
April 12, 2010
Page 9 of 10
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1132 Revenue Anticipation Borrowing Bylaw
Staff report dated March 23, 2010 recommending that Maple Ridge Revenue
Anticipation Borrowing Bylaw No. 6729-2010 be given first, second and third
reading.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Webster's Corner Neighbourhood Park
Staff report dated April 6, 2010 recommending that the concept plan for
Webster's Corner's Neighbourhood Park be approved and that staff be
authorized to prepare tender documents for construction of the park.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1152 Policy on Council and Staff Liaison Roles
Staff report dated March 26, 2010 recommending that the Council and Staff
Liaison Roles Policy be adopted.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
1153 Parks and Leisure Services Fees and Charges
Staff report dated March 12, 2010 recommending that Maple Ridge
Recreation Facility Fees Amending Bylaw No. 6727-2010 be given first,
second and third readings.
The Director of Recreation reviewed the report. She advised on the rebate
policy established through Parks and Leisure Services for organizations
renting facilities.
Committee of the Whole Minutes
April 12, 2010
Page 10 of 10
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
Note: Councillor Hogarth excused himself from the discussion of Item 1154 as he is
a Board member of the SAFER~ome Standards Society.
1154 SAFERHome Standards Society Municipal Membership
Staff report dated April 1, 2010 recommending that the District of Maple
Ridge purchase a municipal membership with the SAFERHome Standards
Society.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 13, 2010.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -2:51 p.m .
8. COMMUNITY FORUM
Joe Tarnowski
Mr. Tarnowski spoke to issues with landscaping done at a development on the
corner of 207 Street and Lougheed Highway. He indicated that he forwarded
correspondence to Council providing an explanation for the changes in the
landscape plan and requested that Council consider accepting the
landscaping currently done on the site.
Councillor King indicated that the matter will be referred to staff for a report
back to Council.
L. King, Acting Mayor .____s
Presiding Member of the Committee