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Home My WebLink About2011-03-21 Adopted Committee of the Whole Meeting Minutes.pdfMarch 21, 2011 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff F. Quinn, Acting Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services L. Marchand, Acting Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services R. Acharya, Planner 1. DELEGATIONS/STAFF PRESENTATIONS 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/081/06, 236th Street and 134th Avenue, RS-3 to RS-1b Staff report dated March 21, 2011 recommending that a one year extension be granted to rezoning application RZ/081/06 to permit the future subdivision of 8 single family lots. Committee of the Whole Minutes March 21, 2011 Page 2 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1102 RZ/033/08, 10366 240 Street, RS-2 to R-3 Staff report dated March 21, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6621-2008 to permit subdivision into 9 single family residential lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Neighbourhood Context • 0CP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1103 RZ/081/10, Section 23, Township 9, Plan BCP24827 (Golden Ears Way), RS-3 to CS-3 Staff report dated March 21, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6805-2011 to facilitate the road alignment for the Golden Ears Bridge be given first reading. The Planner gave a PowerPoint presentation providing the following information: • Application Information • Neighbourhood Context • 0CP Context • Site Characteristics Committee of the Whole Minutes March 21, 2011 Page 3 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1104 DP/095/10, 11176 Gilker Hill Road Staff report dated March 21, 2011 recommending that the Corporate Officer be authorized to sign and seal DP/095/10 to establish the form and character of a 51 unit townhouse development. The Manager of Development and Environmental Services advised that on page 6 of the report, under Financial Implications, the last line ($70,040.00) should be changed to $14,008.00 and the total security ($291,618.00) should be changed to $235,586.00. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. Harrison Han -The Applicant The applicant provided information on the firm Parklane Blue Tree and gave a PowerPoint presentation of the proposed project. Mr. Han provided details regarding the road improvements, traffic volumes, lane traffic and site stability. Committee of the Whole Minutes March 21, 2011 Page 4 of 7 Mike Huggins. Project Architect The architect provided details of the proposed development site, the streetscape, elevations, height variances and the slope stability. David Soico -Landscape Architect The landscape architect provided details regarding the standards of the soil depth, slope stability, and the double sidewalk. He provided details of the plant material for the site and advised that the BC Naturescape Standard is followed. He advised that no irrigation is planned for the area at this time and provided details regarding the plant establishment period. 1105 DVP/095/10, 11176 Gilker Hill Road Staff report dated March 21, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/095/10 to vary the maximum height and the setbacks. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1106 Award of Contract Storm Sewer Replacements (Reference No. ITT-OP10-197: Project No. E05-010-052) Staff report dated March 21, 2011 recommending that the 230 Street Storm Sewers Replacement (123 Avenue, Rogers Avenue, 122 Avenue, Eagle Avenue) be awarded to Pedre Contractors Ltd. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1107 2011 Heart and Stroke Big Bike Ride Staff report dated March 21, 2011 recommending that the use of municipal streets be authorized for the 2011 Heart and Stroke Big Bike Ride on April 28 and April 29, 2011. Committee of the Whole Minutes March 21, 2011 Page 5 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1108 Race the Ridge 2011 Bike Race Staff report dated March 21, 2011 recommending that the use of municipal streets be authorized for the Race the Ridge 2011 Bike Race on May 7 and May 8, 2011. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended February 28, 2011 Staff report dated March 21, 2011 recommending that disbursements for the month of February, 2011 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. 1132 2011 Community Grants Staff report dated March 21, 2011 recommending that the proposed distribution of grants as shown on "Schedule A" of the report be approved. Committee of the Whole Minutes March 21, 2011 Page 6 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. Mayor Daykin left the meeting as he is a member of the Pitt Meadows Airport Society. Councillor Hogarth assumed the role of Chair in his absence. 1133 Appointment of Directors -Pitt Meadows Airport Society Staff report dated March 21, 2011 recommending that the resolution attached to the report as Appendix II to amend the process for appointment of directors be adopted, that the Corporate Officer be authorized to sign the Special Resolution of the Society, Appendix Ill, and that a Councillor be appointed to represent the municipality at meetings of the Directors of the Pitt Meadows Airport Society. The Manager of Legislative Services gave an overview of the process and advised that the City of Pitt Meadows is considering the matter at their March 22 and April 5, 2011 meetings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 22, 2011. Mayor Daykin returned to the meeting at 1:54 p.m . 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 5. CORRESPONDENCE -NIL 6. OTHER ISSUES -NIL Committee of the Whole Minutes March 21, 2011 Page 7 of 7 7. ADJOURNMENT -2:01 p.m. 8. COMMUNITY FORUM Co Ken Ogden Mr. Ogden advised that he was appearing on behalf of the Kanaka Creek Neighbourhood Forum and provided information with regards to the petition against the Gilker Hill development (DP/095/10). He addressed concerns of the residents regarding the height of the buildings, the setbacks and the traffic study of the area. Mr. Ogden referred to the OCP development permit guidelines and made reference that new developments should fit in with an existing property. the Committee