HomeMy WebLinkAbout2011-07-18 Adopted Committee of the Whole Meeting Minutes.pdfJuly 18, 2011
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor C. Speirs
ABSENT
Councillor M. Morden
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
P. Gill, Acting Chief Administrative Officer
J. Pickering, Acting General Manager Public Works and
Development Services
K. Swift, General Manager of Community Development,
Parks and Recreation Services
R. Riach, Acting Corporate Officer
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
J. Leeburn, Executive Director
Note: Councillor Ashlie chaired the meeting in the absence of Councillor Morden.
Mayor Daykin was not present at the start of the meeting.
1. DELEGATIONS/STAFF PRESENTATIONS -Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2011-025-RZ, 24315, 24331, 24369 and 24387 110 Avenue, RS-3 to RS-1
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6807-2011 to permit future subdivision into
approximately 36 single family residential be deferred until further
information for the area is available.
Committee of the Whole Minutes
July 18, 2011
Page 2 of 10
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• 0CP Context
• Site Characteristics
• Proposed Subdivision Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Note: Mayor Daykin joined the meeting at 1:07 p.m.
1102 2011-059-RZ, 23709 111A Avenue, RS-3 to RM-1
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No . 6840-2011 to permit construction of a three building
townhouse development containing approximately twelve units be given first
reading and that the applicant provide further information as described in
Schedules A, C, D, E, F, and G of the Development Procedures Bylaw No.
5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 3 of 10
1103 2011-065-RZ, 24426 102 Avenue, RS-3 to R-3
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6844-2011 to permit future subdivision be given first
reading and that the applicant provide further information as described in
Schedules A, B, D and F of the Development Procedures Bylaw No. 5879-
1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• 0CP Context
• Site Characteristics
• Proposed Subdivision Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1104 2011-066-RZ, 26777 Dewdney Trunk Road, RS-3 to RS-2
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6841-2011 to permit future subdivision into two lots be
given first reading and that the applicant provide further information as
described in Schedules A, B, F and G of the Development Procedures Bylaw
No. 5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• 0CP Context
• Site Characteristics
• Proposed Site Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 4 of 10
1105 2011-068-RZ, 25339 130 Avenue, RS-3 to RS-2
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6842-2011 to permit future subdivision into single family
lots be given first reading and that the applicant provide further information
as described in Schedules Band F of the Development Procedures Bylaw No.
5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• 0CP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1106 2011-069-RZ, 20660 Maple Crescent, RS-1 and C-3 to RS-1
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6845-2011 to permit future subdivision into two lots be
given first reading and that the applicant provide further information as
described in Schedule A, B and F of the Development Procedures Bylaw No.
5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• 0CP Context
• Site Characteristics
• Proposed Site Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 5 of 10
1107 2011-067-RZ, 21755 Lougheed Highway, CS-1 to C-2
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6847-2011 to permit an expansion of uses in an existing
building be given first and second reading and be forwarded to Public Hearing.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1108 RZ/074/10, 11716 Burnett Street, RS-1 to R-1
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6785-2010 to allow future subdivision into three single
family lots be given second reading and be forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
Note: Councillor Hogarth advised that although he was involved in sales of property
immediately to the north of the application, he has no pecuniary interest in
those properties as they were sold through another realtor to their client.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1109 RZ/116/10, 12393 203 Street, RS-1 to RS-1b
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6793-2011 to permit subdivision into three single family
lots be given second reading and be forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
Committee of the Whole Minutes
July 18, 2011
Page 6 of 10
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1110 RZ/119/10, 22388 124 Avenue and 12385 224 Street, RS-1 to RM-1
Staff report dated July 18, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6787-2010 to permit future construction of ten
townhouse units be given second reading and be forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
• Proposed Design Elements
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1111 RZ/083/09, 12771 McNutt Road, First Extension
Staff report dated July 18, 2011 recommending that a one year extension be
granted for rezoning application RZ/083/09 to permit subdivision into three
lots under the RS-2 (One Family Suburban Residential) zone.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 7 of 10
1112 2011-052-DP, 23000 and 23024 136 Avenue
Staff report dated July 18, 2011 recommending that the Corporate Officer be
authorized to sign and seal 2011-052-DP for the R-3 (Special Amenity
Residential District) zoned lots.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1113 2011-052-DVP, 23000 and 23024 136 Avenue
Staff report dated July 18, 2011 recommending that the Corporate Officer be
authorized to sign and seal 2011-052-DVP to vary road right of way widths
and carriageway widths in the Eco-cluster development and to vary the
maximum building height for R-3 and R-1 zoned buildings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1114 2011-083-SP, 28487 108 Avenue
Staff report dated July 18, 2011 recommending that Application 2011-083-SP
for a fill permit for property at 28487 108 Avenue not be forwarded to the
Agricultural Land Commission.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
He provided an explanation of the staff recommendation that the application
not be forwarded to the Agricultural Land Commission.
Committee of the Whole Minutes
July 18, 2011
Page 8 of 10
Gordon Knuttila -Applicant Representative
Mr. Knuttila spoke to the process followed by the applicant to have the
application forwarded to the Agricultural Land Commission and outlined
frustrations and concerns with the process. He provided a copy of a letter
received by the applicant from the Agricultural Land Commission to the Acting
Corporate Officer and requested that the letter be included in a package being
submitted to the Commission. He also provided an information package to
Council.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1115 Award of Contract, RFP No. E02-010-162, Design and Engineering Services
232 Street Bridge over North Alouette River
Staff report dated July 18, 2011 recommending that the contract for design
and engineering services for the 232 Street Bridge over North Alouette River
be awarded to Delcan Corporation and that the Corporate Officer be
authorized to execute the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1116 Award of Contract, 232 Street Drainage Improvements (124 Avenue to 128
Avenue)
Staff report dated July 18, 2011 recommending that the contract for the 232
Street Drainage Improvements from 124 Avenue to 128 Avenue be awarded
to Double M Excavating Ltd and that the Corporate Officer be authorized to
execute the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1117 Cruise for a Cause Day
Staff report dated July 18, 2011 recommending the use of municipal streets
be authorized for the Cruise for a Cause Day on Thursday, August 25, 2011.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 9 of 10
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the Month Ended May 31, 2011
Staff report dated July 18, 2011 recommending that disbursements for May,
2011 be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1132 2012-2014 Council Indemnity
Staff report dated July 18, 2011 recommending the adoption of Schedule "A"
as the schedule of indemnities for Mayor and Councillors effective December
1 in each of 2011, 2012 and 2013.
The Executive Director reviewed the report. He indicated that he will provide a
letter to Council from the last peer review done on indemnities.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
1133 Banking Services Agreement
Staff report dated July 18, 2011 recommending that the Corporate Officer be
authorized to sign an agreement for banking services with the Toronto-
Dominion Bank for a term of five years.
The Manager of Business Systems reviewed the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
Committee of the Whole Minutes
July 18, 2011
Page 10 of 10
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Recreation and Facilities Fees and Charges
Staff report dated July 18, 2011 recommending that Maple Ridge Recreation
Facility Fees Amending Bylaw No. 6826-2011 be given first, second and third
reading.
The General Manager of Community Development, Parks and Recreation
Services reviewed the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 26, 2011.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -2:06 p.m.
8. COMMUNITY FORUM -Nil
C. '
Presiding Memb e Committee