HomeMy WebLinkAbout2011-10-03 Adopted Committee of the Whole Meeting Minutes.pdfOctober 3, 2011
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor M. Morden
Councillor C. Speirs
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
W. McCormick, Acting General Manager of Community
Development, Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Manager of Community Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
T. Thompson, Manager of Financial Planning
K. Gormley, Manager of Business Systems
1. DELEGATIONS/STAFF PRESENTATIONS
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/024/09, 25467 Bosonworth Avenue, RS-3 to RS-2
Staff report dated October 3, 2011 recommending that Maple Ridge Zone
Amending Bylaw No. 6867-2011 to permit subdivision into four lots be given
first reading and that the applicant provide further information as described
on Schedules A-Hof Development Procedures Bylaw No. 5879-1999.
Committee of the Whole Minutes
October 3, 2011
Page 2 of 6
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Subdivision Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1102 RZ/075/09, 23553 Larch Avenue, First Extension
Staff report dated October 3, 2011 recommending that a one year extension
be granted for rezoning application RZ/075/09 to permit future subdivision of
13 single family parcels and 17 multi-family parcels.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1103 DVP/041/06, 24221, 24281, 24361104 Avenue
Staff report dated October 3, 2011 recommending that the Corporate Officer
be authorized to sign and seal DVP/041/06 to reduce rear yard setbacks for
one family residential use on proposed lots 1-15.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1104 2011-072-DVP, 14205 256 Street
Staff report dated October 3, 2011 recommending that the Corporate Officer
be authorized to sign and seal 2011-072-DVP to vary the maximum height of
3 retaining walls required to meet post-disaster requirements of the Building
Code.
Committee of the Whole Minutes
October 3, 2011
Page 3 of 6
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Site Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1105 DP/DVP/116/07, 12075 Edge Street
Staff report dated October 3, 2011 recommending that the Corporate Officer
be authorized to sign and seal DVP/116/07 for variances to front and exterior
side yard setbacks and parking stalls and that the Corporate Officer be
authorized to sign and seal DP/116/07 to permit construction of a four-
storey, wood-frame, 77 unit residential apartment building.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1106 Local Area Service Bylaw No. 6860-2011, Hampstead Enhanced Landscape
Maintenance, 13465-13479 229 Loop, 13555-13575 230A Street and
23020 -1358 Avenue
Staff report dated October 3, 2011 recommending that a Local Area Service
for enhanced landscape maintenance costs be authorized and further that
Hampstead Local Area Service Bylaw No. 6860-2011 be given first, second
and third readings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
Committee of the Whole Minutes
October 3, 2011
Page 4 of 6
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended August 31, 2011
Staff report dated October 3, 2011 recommending that the disbursements for
the month of August 2011 be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1132 Development Cost Charges Imposition Amending Bylaw No. 6865-2011
Staff report dated October 3, 2011 recommending that Maple Ridge
Development Cost Imposition Amending Bylaw No. 6865-2011 to reflect
updates to the capital program be given first, second and third readings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
Note: Mayor Daykin excused himself from discussion of Item 1133 as he is on the
Board of an organization receiving a tax exemption. He left the meeting at
1:20 p.m.
1133 2012 Permissive Tax Exemptions
Staff report dated October 3, 2011 recommending that Maple Ridge Tax
Exemption Bylaw No. 6863-2011 to exempt certain types of properties from
municipal property taxation be given first, second and third readings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
Note: Mayor Daykin returned to the meeting at 1:21 p.m.
Committee of the Whole Minutes
October 3, 2011
Page 5 of 6
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Award of Tender, Core Park Construction
Staff report dated October 3, 2011 recommending that the contract for the
construction of the Core Park site located west of 222 Street and north of
Church Avenue be awarded to Marten Timmer Excavating Ltd and that the
Corporate Officer be authorized to execute the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
1152 Maple Ridge Equestrian Sports Centre License to Occupy Agreement
Staff report dated October 3, 2011 recommending that the Manager,
Legislative Services be authorized to sign the Maple Ridge Equestrian Sports
Centre License to Occupy Agreement
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11,
2011.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT-1:23 p.m.
Committee of the Whole Minutes
October 3, 2011
Page 6 of 6
8. COMMUNITY FORUM
Dave Estergaard
Mr. Estergaard stated that Shady Lane is considered a heritage site and is a part of
the TransCanada Trail. He initially expressed concern that construction done on the
roadway by the District has negatively impacted the trees and listed damages done.
He indicated that he had been told that the District did not have to abide by its
bylaws. Mr. Estergaard also expressed concern that the asphalt surface for the
sidewalk will not last and indicated that a surface which will be better for the trees
would have been preferred. He felt that appropriate consultation with the
neighbourhood has not been done, that an independent arborist should be hired to
report on the trees and requested that traffic calming features be implemented on
the street.
The Chief Administrative Officer advised that sidewalks are being put onto the street
to deal with safety issues and concerns. He also advised that a report on traffic
calming for the street is in process, that an arborist is on site during construction and
that the work done by the contractor follows the District bylaw. He stated that
resident input pertaining to traffic calming will be sought.
Gabrielle Fandrey
Ms. Fandrey read a statement concerning the trees on Shady Lane protected by the
District bylaw. She expressed her concerns with the ongoing construction project and
the impact on the street trees and requested a copy of the arborist's report. She also
requested that an i dependent arborist be brought in.
irs, Acting Mayor
Presiding Member of the Committee