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HomeMy WebLinkAbout2012-02-06 Adopted Committee of the Whole Meeting Minutes.pdfFebruary 6, 2012 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required R. Acharya, Planner R. Riach, Property and Risk Manager T. Thompson, Manager of Financial Planning 1. DELEGATIONS/STAFF PRESENTATIONS 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2012-004-RZ, 23791112 Avenue, RS-3 to RM-1 Staff report dated February 6, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6897-2012 to permit a townhouse development not be given first reading. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context Committee of the Whole Minutes February 6, 2012 Page 2 of 6 • Site Characteristics • Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1102 2011-130-RZ, 12240 228 Street, RS-1 to R-3 Staff report dated February 6, 2012 recommending that Maple Ridge Zone Amending Bylaw No. 6891-2011 to allow for future subdivision be given first reading and that the applicant provide further information as described on Schedules Band E of the Development Procedures Bylaw No. 5879-1999, as well as Subdivision and Intensive Residential Development Permit applications. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1103 RZ/085/08, 13260 236 Street, Final One Year Extension Staff report dated February 6, 2012 recommending that rezoning application RZ/085/08 to permit a townhouse development be granted a final one year extension. Don Bowins -Engineer for Applicant Mr. Bowins provided details of the Larch Avenue adjustments. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. Committee of the Whole Minutes February 6, 2012 Page 3 of 6 1104 DP/DVP/075/09, 23553 Larch Avenue Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to sign and seal DVP/075/09 to vary common wall and minimum lot depth requirements and that the Corporate Officer be authorized to sign and seal DP/075/09 to permit a future subdivision of 13 single family parcels and 17 multi-family parcels. The Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Horse Trail Connectivity • Subdivision Plan • Site Plan • Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1105 Excess Capacity/Extended Services Agreement LC 146/11, 136 Avenue and 228 Street Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 146/11. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1106 Excess Capacity/Extended Services Agreement LC 148/11, 228 Street and 1268 Avenue Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 148/11. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. Committee of the Whole Minutes February 6, 2012 Page 4 of 6 1107 Excess Capacity/Extended Services Agreement LC 149/11, 240 Street and 136 Avenue Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 149/11. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1108 Excess Capacity/Extended Services Agreement LC 150/11, 104 Avenue and 243 Street Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 150/11. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended December 31, 2011 Staff report dated February 6, 2012 recommending that the disbursements for the month of December 2011 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1132 Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 6904-2012 Staff report dated February 6, 2012 recommending that Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 6904-2012 be given first, second and third readings. The Manager of Financial Planning reviewed the report. Committee of the Whole Minutes February 6, 2012 Page 5 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1133 Inspection of Municipal Works Staff report dated February 6, 2012 recommending adoption of standards for inspection of municipal works. The Property and Risk Manager reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Maple Ridge-Pitt Meadows Arts Council Lease Renewal Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to execute the Maple Ridge-Pitt Meadows Arts Council Lease Agreement 2012 to 2014. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. 1152 Ridge Meadows Seniors Society Lease Agreement Staff report dated February 6, 2012 recommending that the Corporate Officer be authorized to execute the Maple Ridge Seniors Society Lease Agreement. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 14, 2012. Committee of the Whole Minutes February 6, 2012 Page 6 of 6 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -1:40 p.m. 8. COMMUNITY FORUM Rob Grant Mr. Grant requested that procedures for delegations asking to come before Council be amended to enable a delegation to register the day before a Council meeting should a Committee of the Whole Meeting be scheduled for that day. He asked whether there has been any movement on looking at the Official Community Plan in terms of the Hammond area and also asked whether progress has been made on the completion of the intersection at Dunn Avenue and Stewart Crescent. Councillor Hogarth referred Mr. Grant to staff for response. ommittee