HomeMy WebLinkAbout2012-04-16 Adopted Committee of the Whole Meeting Minutes.pdfApril 16, 2012
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
ABSENT
Councillor M. Morden
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
A. Kopystynski, Planning Technician
R. Carmichael, Director of Engineering Operations
C. Nolan, Manager of Accounting
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Whonnock ACT -Telus Tower, Heather McNeil, Chair
Ms. McNeil gave a PowerPoint presentation and distributed a package
outlining concerns of Whonnock residents with regard to the proposed
telecommunications tower. It was suggested that Ms. McNeil speak with staff
to further discuss concerns.
1.2 2012 Citizen Surveys
Presentation by Mary Bacica, Vice President, IPSOS Reid and the Manager of
Sustainability and Corporate Planning
Staff report dated April 16, 2012 providing details on the outcomes of the
2012 Citizen Surveys.
Committee of the Whole Minutes
April 16, 2012
Page 2 of 5
The Manager of Sustainability and Corporate Planning gave a PowerPoint
presentation providing an overview and speaking to the results of the 2012
Citizen Survey done by IPS0S Reid. Ms. Bacica spoke to the methodology
used during the 2012 surveys.
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/087 /08, 23103 136 Avenue, A-2 to R-3, R-1, RS-1b, RM-1 and P-1
Staff report dated April 16, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6899-2012 to allow for future subdivision be given first
reading and that the applicant provide further information as described on
Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-
1999 and that Maple Ridge Zone Amending Bylaw No. 6900-2012 not be
given first reading.
The Planning Technician gave a Power Point presentation providing the
following information:
• Application Information
• Neighbourhood Context
• 0CP Context
• Site Characteristics
• Site Plan
• Park Dedication Plan
Joel Lycan, Applicant
Mr. Lycan gave a PowerPoint presentation which provided a detailed plan of
the proposed development as well as the history and timeline of the
development application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
Committee of the Whole Minutes
April 16, 2012
Page 3 of 5
1102 2011-104-DP/DVP, 10550 248 Street
Staff report dated April 16, 2012 recommending that the Corporate Officer be
authorized to sign and seal 2011-104-DVP to vary some setbacks and height
variances and that the Corporate Officer be authorized to sign and seal 2011-
104-DP to permit construction of 34 townhouse units.
The Planning Technician gave a Power Point presentation providing the
following information:
• Application Information
• Neighbourhood Context
• Site Plan
• Elevation Plans
• Landscape Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
1103 Municipal Equipment Purchase, One Single Axle Low Profile Recycling Truck
Staff report dated April 16, 2012 recommending that the contract for the
purchase of one Single Axle Low Profile Recycling Truck with Fort Fabrication
Body be awarded to First Truck Center of Vancouver.
The Director of Engineering Operations clarified the specifications of the
recycling truck to be purchased.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
3. • FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended March 31, 2012
Staff report dated April 16, 2012 recommending that the disbursements for
the month of March 31, 2012 be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
Committee of the Whole Minutes
April 16, 2012
Page 4 of 5
1132 2011 Consolidated Financial Statements
Staff report dated April 16, 2012 recommending that the 2011 Consolidated
Financial Statements be accepted.
The General Manager of Corporate and Financial Services reviewed the audit
process and changes within that process.
The Manager of Accounting gave a PowerPoint presentation providing details
of the 2011 financial statements and outlining the process to produce them.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
4 . COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Award of Contract, Ridge Meadows RCMP Detachment Roof Replacement
Staff report dated April 16, 2012 recommending that the contract for the
Ridge Meadows RCMP Detachment Roof Replacement be awarded to Flynn
Canada Roofing and that a 15% contingency be established for this project.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 24, 2012.
5. CORRESPONDENCE -Nil
6 . OTHER ISSUES -Nil
7. ADJOURNMENT -2:37 p.m.
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Committee of the Whole Minutes
April 16, 2012
Page 5 of 5
8. COMMUNITY FORUM
Sylvia Folka
Ms. Folka indicated that her property is beside the site for the proposed
telecommunication tower. She asked for a date on further Council
deliberation on the subject and whether the project is classified as an
essential service. She questioned how this site ties in with the District's
Official Community Plan for alternative sites and what the District's plans are
for communications towers. She also asked why this proposed tower is not
being placed on municipal land.
Ms. Folka was referred to staff to address her questions and concerns.
C. Ashlie, Acting Mayor
Presiding Member oft e