HomeMy WebLinkAbout2012-06-18 Adopted Committee of the Whole Meeting Minutes.pdfJune 18, 2012
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
D. Pollock, Municipal Engineer
L. Holitzki, Director of Licences, Permits and Bylaws
A. Kopystynski, Planning Technician
R. Acharya, Planner
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Maple Ridge Economic Advisory Commission Presentation
• Glenn Ralph, Chair, Economic Advisory Commission
• Sandy Blue, Manager of Strategic Economic Initiatives
The Chair of the Economic Advisory Commission and the Manager of Strategic
Economic Initiatives gave a PowerPoint presentation which highlighted the
investment activity in Maple Ridge.
1.2 Street Trees Presentation
Bruce McLeod, Manager of Park Planning and Development
The Manager of Park Planning and Development provided a PowerPoint
presentation which gave an overview of the street tree program.
Committee of the Whole Minutes
June 18, 2012
Page 2 of 8
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
Note: Councillor Hogarth excused himself from the discussion of Item 1101 at 1:39
p.m. as he manages a property in the vicinity of the application.
1101 2012-054-RZ, 2327 4 Silver Valley Road, RS-3 to RS-1b and RS-1
Staff report dated June 18, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6936-2012 to permit a subdivision of 8 lots be given first
reading and that the applicant provide further information as described on
Schedules A, C, F and G of the Development Procedures Bylaw No. 5879-
1999, along with the information required for a Subdivision application.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Note: Councillor Hogarth returned to the meeting at 1:43 p.m.
1102 2011-055-RZ, 11461 and 114 75 236 Street, RS-3 to RM-1
Staff report dated June 18, 2012 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6832-2011 to adjust designated
conservation areas be given first and second reading and be forwarded to
Public Hearing and that Maple Ridge Zone Amending Bylaw No . 6833-2011 to
permit a 53 unit townhouse development be given second reading and be
forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
Committee of th e Whole Minutes
Jun e 18, 2012
Page 3 of 8
• Preliminary Design Plans
• Landscape Plans
Dave Boswell -Application Architect
Mr. Boswell provided details on stormwater management and the sanitary
sewer proposed for the application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1103 2011-066-RZ, 26777 Dewdney Trunk Road, RS-3 to RS-2
Staff report dated June 18, 2012 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6934-2012 to amend a conservation
designation be given first and second reading and be forwarded to Public
Hearing and that Maple Ridge Zone Amending Bylaw No. 6841-2011 to
permit subdivision into two lots be given second reading and be forwarded to
Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics'
• Subdivision Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1104 2011-050-RZ, 21165 River Road , RS-1 to RS-1b
Staff report dated June 18, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6846-2011 to permit a subdivision into seven lots be
given second reading and be forwarded to Public Hearing.
Committee of the Whole Minutes
June 18, 2012
Page 4 of 8
The Planning Technician gave a Power Point presentation providing the
following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Subdivision Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1105 2011-054-RZ, 22327 River Road and Roll #31399-0000-4, RS-1 to CRM
Staff report dated June 18, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6827-2011 to permit future construction of a four-storey
apartment building with 43 units be given second reading and be forwarded
to Public Hearing.
The Planner gave a Power Point presentation providing the following
information:
• Appl ication Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Site Plan
• Proposed Underground Parking Plan
Fred Formosa -Applicant
Mr. Formosa provided clarification on the design plans for the proposed
apartment building. He advised that he has connected with the Port Haney
Neighbourhood Group.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Committee of the Whole Minutes
June 18, 2012
Page 5 of 8
1106 2012-005-RZ, 20528 Lougheed Highway, CS-1 to C-2
Staff report dated June 18, 2012 recommending that Maple Ridge Zone
Amending Bylaw No. 6926-2012 to permit an existing commercial building to
be expanded and allow a broader range of commercial uses be given second
reading and be forwarded to Public Hearing.
Tomm Cobban -Application Architect
Mr. Cob ban provided an overview of the proposal.
The Planning Technician gave a Power Point presentation providing the
following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Site Plan
• Renderings
• Landscape Plan
Edward Archibald -Applicant Representative
Mr. Archibald confirmed separate ownership of the property from the property
to the east. He also confirmed that the existing fencing will remain.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1107 2012-027-DVP, 24207 102 Avenue
Staff report dated June 18, 2012 recommending that the Corporate Officer be
authorized to sign and seal 2012-027-DVP to vary road widths and
construction standards, minimum lot depth on lots fronting 102 Avenue and
reduction of side yard setbacks.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Committee of the Whole Minutes
June 18, 2012
Page 6 of 8
1108 2012-027-DP, 24207 102 Avenue
Staff report dated June 18, 2012 recommending that the Corporate Officer be
authorized to sign and seal 2012-027-DP to permit development of 27 lots
under the R-3 zone.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1109 Local Area Service -11160 234A Street Paving
Staff report dated June 18, 2012 recommending that staff be authorized to
prepare a bylaw to establish a Local Area Service for 11160 234A Street.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1110 Excess Capacity/Extended Services Agreement LC 151/12, 124 Avenue and
203 Street
Staff report dated June 18, 2012 recommending that the Corporate Officer be
authorized to sign and seal Excess Capacity Latecomer Agreement LC
151/12.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
1111 Award of Contract No. ITT-EN12-55, 122 Avenue Road and Walkability
Improvements (216 Street to 222 Street)
Staff report dated June 18, 2012 recommending that Contract No. ITT-EN12-
55, 122 Avenue Road Improvements (216 Street to 222 Street) be awarded
to Imperial Paving Limited and that the Corporate Officer be authorized to
execute the contract.
The Municipal Engineer provided clarification on the layout of a traffic button.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Committee of the Whole Minutes
June 18, 2012
Page 7 of 8
1112 Lava Room Dining and Lounge -Liquor License Application -Entertainment
Endorsement
Staff report dated June 18, 2012 recommending that Council decline
comment on the Liquor Control and Licensing Branch Application for a minor
amendment to include Patron Participation Entertainment at the Lava Room
Dining and Lounge.
The Director of Licences, Permits and Bylaws provided clarification on the
process for comments by Council to the Liquor Control and Licensing Branch.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 2011 Annual Report and 2011 Statement of Financial Information
Staff report dated June 18, 2012 recommending that the 2011 Annual Report
be received and that the 2011 Statement of Financial Information be
approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Cedar Park Construction -Award of Tender
Staff report dated June 18, 2012 recommending that the contract for the
construction of Cedar Park be awarded to Wilco Civil Inc. and that the
Corporate Officer be authorized to execute the agreement.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Committee of the Whole Minutes
June 18, 2012
Page 8 of 8
1152 Deer Fern Park Construction -Award of Tender
Staff report dated June 18, 2012 recommending that the contract for the
construction of Deer Fern Park be awarded to Wilco Civil Inc. and that the
Corporate Officer be authorized to execute the agreement.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES
Note: Councillor Morden excused himself from discussion of Item 1181 at 2:37 p.m.
as he is a property owner in the Town Centre.
1181 Town Centre Incentive Program Partnering Agreements
Staff report dated June 18, 2012 recommending that the Corporate Officer be
authorized to execute Partnering Agreements for Building Permit Numbers 11-
120295, 12-109255 and 11-124858, 11-110037 and 12-112565 to provide
an upfront financial incentive as part of the Town Centre Investment Incentive
Program.
The Manager of Sustainability and Corporate Planning provided clarification
on the status of the development.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 26, 2012.
Note: Councillor Morden returned to the meeting at 2:41 p.m.
7. ADJOURNMENT -2:41 p.m.
8. COMMUNITY FORUM -Nil
C. '
Presiding the Committee