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Home My WebLink About2013-01-21 Adopted Committee of the Whole Meeting Minutes.pdfJanuary 21, 2013 1:00 p.m . Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required S. Rutledge, Manager of Revenue and Collections C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner R. Acharya, Planner D. Pollock, Municipal Engineer Note: Item 1.3 is an addition to the agenda 1. DELEGATIONS/STAFF PRESENTATIONS 1:00 p.m. 1.1 BC Assessment Presentation -Vivian Thompson, Senior Appraiser, Fraser Valley Office Ms. Thompson gave a PowerPoint presentation outlining the role of BC Assessment. She advised on the valuation process and spoke to changes in the market and legislation which impact assessments. She also advised on the relationship between an assessment and taxes and provided information on resources pertaining to BC Assessment available to property owners. Committee of the Whole Minutes January 21, 2013 Page 2 of 6 1.2 2013 Property Assessment Overview -Manager of Revenue and Collections The Manager of Revenue and Collections gave a PowerPoint presentation providing an overview of the 2013 Property Assessments. She advised on how municipal tax rates are achieved, reviewed historic and other samples of properties within Maple Ridge and compared the 2013 residential assessment change to the 2013 tax increase. She also provided information on commercial and light industrial properties and spoke to the impact of real growth on the finances of the District. The Manager of Revenue and Collections encouraged residents who feel their assessments are not accurate to appeal directly to BC Assessment before January 31, 2013 1.3 Alouette River Management Society -Greta Barick-Cunningham, Acting Executive Director Ms. Barick-Cunningham gave a PowerPoint presentation outlining the history, accomplishments, mission statement and values of the Alouette River Management Society. She provided details on the major focus areas for the Society and highlighted a number of community special events held by the organization. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda : 1101 RZ/107 /10, 23651 and 23657 132 Avenue, RS-3 and RS-2 to RM-1 and RS-1 Staff report dated January 21, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 to designate the southeastern portion of the property to Low Density Residential and to adjust the conservation boundary around a creek be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6779-2010 to permit future construction of 69 townhouse units be given second reading and be forwarded to Public Hearing. R. Acharya, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics Committee of the Wh ole Minutes January 2 1, 2013 Page 3 of 6 • Proposed Site Plan • Proposed Elevations and Finishes • Proposed Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. 1102 2011-114-RZ, 22810 113 Avenue, RS-3 to RM-1 Staff report dated January 21, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 to designate land use from High Use Residential to Ground-oriented Multi-Family be given second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6869-2011 to permit a 43 unit townhouse development be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Elevations • Site Section/Streetscapes • Proposed Site Plan Brian Shigetomi, Applicant Representative Mr. Shigetomi provided clarification on parking stalls within the proposed development. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. Committee of the Whole Minutes January 21, 2013 Page 4 of 6 Note: Councillor Hogarth excused himself from the discussion of Items 1103 and 1104 at 2:25 p.m. he is the property manager for the applicant. 1103 RZ/086/08, 12060, 1207 4, 12068 and 12082 227 Street, Final One Year Extension Staff report dated January 21, 2013 recommending that rezoning application RZ/086/08 to permit an 81-unit, 4-storey, wood-framed apartment building be granted an final one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. 1104 2012-053-DVP, 21681 Ridgeway Crescent Staff report dated January 21, 2013 recommending that the Corporate Officer sign and seal 2012-053-DVP to vary minimum lot width and subdivision servicing requirements. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Proposed Site Servicing Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. Note: Councillor Hogarth returned to the meeting at 2:30 p.m. 1105 Excess Capacity/Extended Services Agreement LC 152/12, 21755 Lougheed Highway Staff report dated January 21, 2013 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 152/12. Committee of the Whole Minutes January 21, 2013 Page 5 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. 1106 Contract Award: Electrical Contractor Services Staff report dated January 21,2013 recommending that the Electrical Contractor Services contract be awarded to Boileau Electric and Pole Line Limited. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. 1107 Ridge Meadows Recycling Society -Partnership Agreement Staff report dated January 21, 2013 recommending that the Corporate Officer be authorized to execute the Fee of Service Partnership Agreement between the District of Maple Ridge and the Ridge Meadows Recycling Society. The Municipal Engineer reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013 with the recommendation amended to include the term of the agreement. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 2013 Property Assessment Review Staff report dated January 21, 2013 providing information on the current 2013 Property Assessment information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. Committee of the Whole Minutes January 21, 2013 Page 6 of 6 1132 Disbursements for the month ended December 31, 2012 Staff report dated January 21, 2013 recommending that the disbursements for the month ended December 31, 2012 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 22, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT-2:40 p.m. 8. COMMUNITY FORUM -Nil J.ec~g Mayor Presiding Member of the Committee