HomeMy WebLinkAbout2013-06-10 Adopted Committee of the Whole Meeting Minutes.pdfJune 10, 2013
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor 8. Masse
Councillor M. Morden
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Crabtree, Director of Information Technology
S. Blue, Manager Strategic Economic Initiatives
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Information Technology Update
The Director of Information Technology provided an overview of the network
system and highlighted new on-line and mobile services. She also provided
information on the website rebuild.
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2012-080-DVP, 12140, 12142 and 12170 203 Street
Staff report dated June 10, 2013 recommending that the Corporate Officer be
authorized to sign and seal 2012-080-DVP to vary minimum lot depth, allow
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June 10, 2013
Page 2 of 5
for reduced road widths and allow existing above-ground utility poles along the
east side of 203 Street to remain in place.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
1102 2013-030-DVP, 24371 and 24417 112 Avenue
Staff report dated June 10, 2013 recommending that the Corporate Officer be
authorized to sign and seal 2013-030-DVP to reduce interior side lot line
setbacks on proposed lots 3 through 10, 15 through 18 and 23 through 26
and to allow existing above-ground utility poles along the north side of 112
Avenue to remain in place.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
Brian Shigetomi -Architect
Mr. Shigetomi provided clarification on the distance between the rooftops of
the houses in the proposed development.
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June 10, 2013
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3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Printer and Multifunction Device Replacement
Staff report dated June 10, 2013 recommending that the contract for
replacement printers and multifunction devises be awarded to Ricoh Canada
Inc. and further that the Corporate Officer be authorized to execute the
contract.
The Director of Information Technology reviewed the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
1132 Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985-2013
Staff report dated June 10, 2013 recommending that Maple Ridge Economic
Advisory Commission Amending Bylaw No. 6985-2013 be given first, second
and third readings.
The Manager Strategic Economic Initiatives provided clarification on
backgrounds of the new members of the commission.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
1133 Maple Ridge Pitt Meadows Agricultural Association
Staff report dated June 10, 2013 recommending that a one-time grant of
$12,000 from gaming revenues be provided to the Maple Ridge Pitt Meadows
Agricultural Association and that the 2013-2017 Financial Plan be amended
to reflect the allocation.
The Manager of Accounting reviewed the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
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June 10, 2013
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1134 Maple Ridge Temporary Borrowing Bylaw No. 6998-2013
Staff report dated June 10, 2013 recommending that Maple Ridge Temporary
Borrowing Bylaw No. 6998-2013 be given first, second and third readings.
The Manager of Financial Planning reviewed the report.
The General Manager of Corporate and Financial Services clarified that the
temporary borrowing bylaw is a technical requirement to allow the District to
retain the ability to borrow funds, if required, for Fire Hall No. 4.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013
Staff report dated June 10, 2013 recommending that Maple Ridge Recreation
Facility Fees Amending Bylaw No. 6999-2013 be given first, second and third
readings.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -2:10 p.m.
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June 10, 2013
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8. COMMUNITY FORUM
Beryl Eales
Ms. Eales requested knotweed infestation information. She asked what was being
communicated to owners of properties beyond the area being sprayed.
It was requested that Ms. Eales speak with the Director of Parks and Facilities.
R. sse, Acting Mayor
Presiding Member of the Committee